Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The British Library
96 Euston Road
London
NW1 2DB
UK
E-mail: andy.kemp@bl.uk
NUTS: UK
Internet address(es)
Main address: https://bl.bravosolution.co.uk
Address of the buyer profile: https://bl.bravosolution.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://bl.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://bl.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://bl.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NETCAT and Associated Services Framework
Reference number: 001146
II.1.2) Main CPV code
72311100
II.1.3) Type of contract
Services
II.1.4) Short description
A multi-supplier framework arrangement for the creation and supply of NetCat catalogue data to the British Library.
II.1.5) Estimated total value
Value excluding VAT:
210 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72319000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The purpose of this procurement is to establish a multi-supplier framework arrangement for the creation and supply of NetCat catalogue data to the British Library.
The British Library NetCat project provides for the creation and supply of MARC 21 catalogue records for publications in the United Kingdom and Republic of Ireland.
Currently there are 2 categories of publications:
— printed monographs,
— e-media.
For each printed monograph the British Library will transmit to the service provider a package of scanned images of the prelims, dust jacket, title page, and other relevant material representing the printed publication. Additional data, essential for completion of the physical description, will be supplied in the form of a Data sheet containing a checklist with boxes ticked, as appropriate.
For each electronic publication the normal method of supply will be individual folders containing publications in pdf format. The folder name for each item will display the title of the work and the Aleph system number.
From these inputs, the service providers will create records according to the Specification of Record Content.
Please note: we require records to be created in accordance with RDA (Resource Description and Access).
Other work packages may require the supply of specific metadata, such as subject information e.g. Dewey Decimal Classification (DDC) numbers, Library of Congress Subject Headings (LCSH).
Records are to be supplied via FTP file to the British Library on a regular basis to be agreed. The records supplied will be incorporated in the British Library Integrated Catalogue and used in the British National Bibliography (BNB) and in the Library’s data supply services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
210 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2019
End:
30/06/2021
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 month optional extension periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 6
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/06/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/06/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Suppliers instructions how to express interest in this tender:
1) Register your company on the eSourcing portal (this is only required once): https://bl.bravosolution.co.uk and click the link to register:
— accept the terms and conditions and click “I agree”,
— enter your correct business and user details,
— note the username you chose and click “Save” when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2) Express an Interest in the tender:
— login to the portal with the username/password:
— click the “ITTs Open To All Suppliers” link (these are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— click on the relevant ITT to access the content,
— click the “Express Interest” button at the top of the page,
— this will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only),
— you can now access any attachments by clicking “Buyer Attachments” in the “ITT Details” box.
3) Responding to the tender:
— click “My Response” under “ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),
— you can now use the “Messages” function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4) Procedures for review
VI.4.1) Review body
British Library
London
NW1 2DB
UK
VI.5) Date of dispatch of this notice
08/05/2019