Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The ExtraCare Charitable Trust Ltd
7 Harry Weston Road, Binley
Coventry
CV3 2SN
UK
Contact person: Ark Consultancy Ltd
Telephone: +44 1215153831
E-mail: gmalcolm@arkconsultancy.co.uk
Fax: +44 1215153923
NUTS: UKG33
Internet address(es)
Main address: http://www.extracare.org.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Consultant Frameworks for Architect, Employers Agent/QS and Mechanical and Electrical Services
II.1.2) Main CPV code
71530000
II.1.3) Type of contract
Services
II.1.4) Short description
Extracare has procured on behalf of itself or on behalf of other bodies where extracare is providing a consultancy or advisory services, 3 frameworks for architects, employers agent/QS and mechanical and electrical services respectively.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
11 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Architectural Services
II.2.2) Additional CPV code(s)
71530000
II.2.3) Place of performance
NUTS code:
UKF
UKG
UKH2
UKJ1
UKK1
Main site or place of performance:
Extracare expects their forward investment programme to be concentrated within a 100 mile radius of their operating base at coventry.
II.2.4) Description of the procurement
During the term of the framework that is established for architectural services, extracare will be undertaking both the development of new build retirement villages and the refurbishment of some of their older residential schemes. New schemes have an approximate development cost in the range of 44 000 000 GBP — 48 000 000 GBP and refurbishment schemes are anticipated to fall in the range of 800 000 GBP to 1 500 000 GBP. Extracare expects to commission a new retirement village scheme every 9 — 12 months and one refurbishment scheme each year.
II.2.5) Award criteria
Quality criterion: Written tender proposals
/ Weighting: 65
Price
/ Weighting:
35
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Employers Agent and Associated Services
II.2.2) Additional CPV code(s)
71530000
II.2.3) Place of performance
NUTS code:
UKF
UKG
UKH2
UKJ1
UKK1
Main site or place of performance:
Extracare expects their forward investment programme to be concentrated within a 100 mile radius of their operating base at coventry.
II.2.4) Description of the procurement
During the term of the framework that is established for employers agent and associated services, extracare will be undertaking both the development of new build retirement villages and the refurbishment of some of their older residential schemes. New schemes have an approximate development cost in the range of 44 000 000 GBP — 48 000 000 GBP and refurbishment schemes are anticipated to fall in the range of 800 000 GBP to 1 500 000 GBP. Extracare expects to commission a new retirement village scheme every 9 - 12 months and one refurbishment scheme each year.
II.2.5) Award criteria
Quality criterion: Written tender proposals
/ Weighting: 65
Price
/ Weighting:
35
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Mechanical and Electrical Consultancy Services
II.2.2) Additional CPV code(s)
71530000
II.2.3) Place of performance
NUTS code:
UKF
UKG
UKH2
UKJ1
UKK1
Main site or place of performance:
Extracare expects their forward investment programme to be concentrated within a 100 mile radius of their operating base at coventry.
II.2.4) Description of the procurement
During the term of the framework that is established for mechanical and electrical consultancy services, extracare will be undertaking both the development of new build retirement villages and the refurbishment of some of their older residential schemes. New schemes have an approximate development cost in the range of 44 000 00 GBP — 48 000 000 GBP and refurbishment schemes are anticipated to fall in the range of 800 000 GBP to 1 500 000 GBP. Extracare expects to commission a new retirement village scheme every 9 — 12 months and one refurbishment scheme each year.
II.2.5) Award criteria
Quality criterion: Written tender proposals
/ Weighting: 65
Price
/ Weighting:
35
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 077-171924
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Architectural Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2019
V.2.2) Information about tenders
Number of tenders received: 11
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
BM3 Architecture Ltd
28 Pickford Street
Birmingham
B5 5QH
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Calford Seaden LLP
St John's House, Knoll Rise
Orpington, Kent
BR6 0JX
UK
NUTS: UKJ4
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Nicol Thomas Ltd
Suite 108, Fort Dunlop
Birmingham
B24 9FD
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.3) Name and address of the contractor
RG+P Ltd
71 Princess Road West
Leicester
LE1 6TR
UK
NUTS: UKF21
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Saunders Boston Ltd
Eastern Gate House, 119 Newmarket Road
Cambridge
CB5 8HA
UK
NUTS: UKH1
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Stride Treglown Ltd
350 Bournville Lane
Birmingham
B30 1QY
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 1
Title: Employers Agent and Associated Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2019
V.2.2) Information about tenders
Number of tenders received: 10
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bailey Garner LLP
55 Charlotte Street
Birmingham
B3 1PX
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Calford Seaden LLP
St John's House, Knoll Rise
Orpington, Kent
BR6 0JX
UK
NUTS: UKJ4
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Nicol Thomas
Suite 108, Fort Dunlop
Birmingham
B24 9FD
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Thornton Firkin LLP
137 Newhall Street
Birmingham
B3 1SF
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 6 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 1
Title: Mechanical and Electrical Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2019
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Capita Property and Infrastructure Ltd
3rd Floor, Brindleyplace
Birmingham
B1 2JB
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Engineering Services Design Ltd
22 Nicholas Street
Chester
CH1 2NX
UK
NUTS: UKD6
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Rolton Group Ltd
The Charles Parker Building, Midland Road
Higham Ferrers, Northamptonshire
NN10 8DN
UK
NUTS: UKF2
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
The High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Extracare undertook a 10-day standstill period following the notification of conditional award to all bidders in compliance with The Public Contract Regulations 2015.
VI.4.4) Service from which information about the review procedure may be obtained
Ark Consultancy Ltd
Ark Central, 84 Spencer Street
Birmingham
B18 6DS
UK
Telephone: +44 1215153831
E-mail: gmalcolm@arkconsultancy.co.uk
VI.5) Date of dispatch of this notice
10/05/2019