Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Northampton Borough Council
The Guildhall, St Giles' Square
Northampton
NN1 1DE
UK
E-mail: contracts@milton-keynes.gov.uk
NUTS: UKF24
Internet address(es)
Main address: https://www.northampton.gov.uk/
Address of the buyer profile: https://www.lgssprocurementportal.co.uk
I.1) Name and addresses
Corby Borough Council
The Corby Cube, Parkland Gateway, George Street
Corby
NN17 1QG
UK
E-mail: contracts@milton-keynes.gov.uk
NUTS: UKF25
Internet address(es)
Main address: https://www.corby.gov.uk
Address of the buyer profile: https://www.lgssprocurementportal.co.uk
I.1) Name and addresses
Daventry District Council
Lodge Road
Daventry
NN11 4FP
UK
E-mail: contracts@milton-keynes.gov.uk
NUTS: UKF24
Internet address(es)
Main address: https://www.daventrydc.gov.uk
Address of the buyer profile: https://www.lgssprocurementportal.co.uk
I.1) Name and addresses
East Northamptonshire District Council
Cedar Drive, Thrapston
Northamptonshire
NN14 4LZ
UK
E-mail: contracts@milton-keynes.gov.uk
NUTS: UKF25
Internet address(es)
Main address: https://www.east-northamptonshire.gov.uk/
Address of the buyer profile: https://www.lgssprocurementportal.co.uk
I.1) Name and addresses
Milton Keyes Council
Civic Offices, 1 Saxon Gate East
Milton Keynes
MK9 3EJ
UK
E-mail: contracts@milton-keynes.gov.uk
NUTS: UKJ12
Internet address(es)
Main address: https://www.milton-keynes.gov.uk
Address of the buyer profile: https://www.lgssprocurementportal.co.uk
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Printing and Mailing for Electoral Services
Reference number: DN373334
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
Northampton Borough Council (NBC) wishes to invite Tenders for the supply of goods and services in respect of framework for printing and mailing for electoral services.
This framework is open for use by Northampton Borough Council, Corby Borough Council, Daventry District Council, East Northamptonshire Council and Milton Keynes Council.
The framework is open to use by any city, district and borough or other local authority within Northamptonshire County and Milton Keynes Unitary Authority.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
4 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79811000
79822300
79822400
79823000
79824000
II.2.3) Place of performance
NUTS code:
UKF24
UKF25
UKJ12
II.2.4) Description of the procurement
The Authority is looking to procure:
— the printing of voter registration forms, information leaflets and envelopes for the purpose of the annual canvass and ongoing registration,
— the printing of poll cards and absent vote poll cards for the purpose of elections and referenda,
— the printing of ballot papers for elections, by-elections and referenda,
— the printing of postal voting packs (including outer envelope, Envelope A, Envelope B, postal vote statement, instructions sheet) for elections and referenda. One piece mailer method is required,
— postal vote refresh letters and reminders. This includes the enclosing, sealing and posting as required by Contracting Authorities,
— associated mail house functions including extracting, enclosing, sealing and posting the scope of services may change in accordance with legislation.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 232-529664
Section V: Award of contract
Contract No: DN373334
Title: Framework for Printing and Mailing for Electoral Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/04/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Adare SEC Ltd
1 Meridian South, Meridian Business Park
Leicester
LE19 1WY
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Electoral Reform Services Ltd
33 Clarendon Road
London
N8 0NW
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Print Image Network Ltd
c/o Hallidays LLP, Riverside House, Yew Street, Kings Reach Business Park
Stockport
SK4 2HD
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Northampton Borough Council
The Guildhall, St Giles' Square
Northampton
NN1 1DE
UK
VI.5) Date of dispatch of this notice
13/05/2019