This site uses cookies. By continuing to browse the site you are agreeing to our use of cookies. Read our Privacy Notice. Accept Cookies

View Notice

Do you wish to record an interest in this notice?
Do you require any additional documents?

Notice Details

Title: HRIS/PayrollSolution
Published by: HENDRE LTD
Publication Date: 15/05/2019
Deadline Date: 13/06/2019
Deadline Time: 17:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Hafod’s organisation has expanded and restructured and is now one of Wales’ largest independent care and housing providers. The group manages 6,000 homes across nine local authority areas and services that span social housing, home ownership, extra care, home care, supported housing, residential and nursing care.
Hafod requires a HR and Payroll system which can meet Hafod’s expanding needs,enables mobility and is designed for a work force which is increasingly agile with varied demands. It will integrate with Hafod’s other core business solutions, drive down costs and increase business efficiencies including improved working practices and automation through integration of applications and services. Further information can be found in the Technical Statement of Requirements.
CPV: 48450000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

HENDRE LTD

St Hilary Court, Copthorne Way, Culverhouse Cross

Cardiff

CF5 6ES

UK

Contact person: Mark Hames

Telephone: +44 2920675888

E-mail: mark.hames@hafod.org.uk

Fax: +44 2920675898

NUTS: UKL22

Internet address(es)

Main address: www.hafod.org.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA39445

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.sell2wales.gov.wales


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

HRIS/PayrollSolution

II.1.2) Main CPV code

48450000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Hafod’s organisation has expanded and restructured and is now one of Wales’ largest independent care and housing providers. The group manages 6,000 homes across nine local authority areas and services that span social housing, home ownership, extra care, home care, supported housing, residential and nursing care.

Hafod requires a HR and Payroll system which can meet Hafod’s expanding needs,enables mobility and is designed for a work force which is increasingly agile with varied demands. It will integrate with Hafod’s other core business solutions, drive down costs and increase business efficiencies including improved working practices and automation through integration of applications and services. Further information can be found in the Technical Statement of Requirements.

II.1.5) Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKL22

II.2.4) Description of the procurement

This services contract shall comprise the design, supply, installation, licensing and commissioning of a system and service which will include a HRIS and payroll solution, staff rostering and work force management solution, recruitment solution and learning and development solution; all of which are to be integrated with Hafod’s other core business solutions. The new solution shall be implemented and migrated by the supplier and there will be ongoing maintenance, consultancy services, support and training for Hafod staff regarding the service.

Further information can be found in the Technical Statement of Requirements.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

two periods, each of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

As detailed in SQ

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/06/2019

Local time: 17:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 21/06/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=92144.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:92144)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

HENDRE LTD

St Hilary Court, Copthorne Way, Culverhouse Cross

Cardiff

CF5 6ES

UK

Telephone: +44 2920675888

E-mail: mark.hames@hafod.org.uk

Fax: +44 2920675898

Internet address(es)

URL: www.hafod.org.uk

VI.5) Date of dispatch of this notice

13/05/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: mark.hames@hafod.org.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
48450000Time accounting or human resources software packageBusiness transaction and personal business software package

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSizeDownloads
15/05/2019Hafod - Technical Statement of Requirements - v0.6Hafod HRIS/Payroll Solution TSoR141.81 KB19
15/05/2019Hafod - HRIS &Payroll Solution - Selection QuestionnaireHafod HRIS/Payroll SQ87.94 KB19

Replaced Documents

There are no previous versions of these documents

Copyright © Sell2Wales