Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Education and Training Foundation
First Floor, 157-197 Buckingham Palace Road
London
SW1W 9SP
UK
Telephone: +44 2037408280
E-mail: tenderqueries@etfoundation.co.uk
NUTS: UKI
Internet address(es)
Main address: http://www.et-foundation.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA28768
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Other: Charity
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Transform — The ETF Digital Transformation Programme
Reference number: DI 19/20.1
II.1.2) Main CPV code
72222300
II.1.3) Type of contract
Services
II.1.4) Short description
Transform is a programme to develop a set of integrated business systems and processes to meet the Education and Training Foundation’s strategic needs into the future. These changes will be delivered between now and early 2021 and will require the delivery of a new CRM and membership website/CMS to manage key business transactions; integration with other systems to ensure robust data and controls; receipt and analysis of data from other transactional systems to provide a holistic view of our relationship with participants and with the organisations they work for; and the development and implementation of revised business processes to ensure that the full benefits of the new CRM and Website/CMS are fully realised.
II.1.5) Estimated total value
Value excluding VAT:
440 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72222000
72222200
72222300
72223000
72540000
72000000
71356300
72253200
72261000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
ENGLAND.
II.2.4) Description of the procurement
The Education and Training Foundation (ETF) is seeking a tenderer to replace its existing CRM and SET website/CMS with tools and systems that will enable colleagues to do the following:
1) Manage relationships with existing and potential members and customers;
2) Manage web content to allow the rapid delivery of content and services and robust control of financial transactions and the corresponding service delivery;
3) Deliver multi-channel, segmented marketing and marketing automation;
4) Manage both regular and one-off subscriptions and payments from individuals and organisations, including when such income can be recognised in the accounts;
5) Improve our business processes (automation, workflows, task management, etc.);
6) Quickly produce accurate, comprehensive reports and to use our data effectively;
7) Provide access to a single source of customer data, including details of financial transactions, within the CRM;
8) Provide full and robust audit trail for all financial transactions.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
30/08/2019
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
A separate contract will be issued to the successfully appointed tenderer as part of Phase 4 for ongoing annual support, including technical support/hosting/licences/etc. This contract will run for 3 years initially, with an annual option to extend the contract for a further 12 months, subject to the availability of funding.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The contract will run from August 2019 through to the completion of the benefits realisation/extended support phase. The contract will include a break clause that allows either party to withdraw after Phase 1 (Discovery). A second break point will be built into Phase 2 (Development) as part of the detailed delivery plan developed in Phase 1.
A separate contract will be issued to the successfully appointed tenderer as part of Phase 4 for ongoing annual support, including technical support/hosting/licences/etc. Support requirements will be developed during Phase 2. This contract will run for 3 years initially, with an annual option to extend the contract for a further 12 months after that initial period, subject to the availability of funding.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/06/2019
Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
21/06/2019
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the myTenders website at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=215895
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:215895)
VI.4) Procedures for review
VI.4.1) Review body
The Education and Training Foundation
First Floor, 157-197 Buckingham Palace Road
London
SW1W 9SP
UK
Telephone: +44 2037408280
Internet address(es)
URL: http://www.et-foundation.co.uk
VI.5) Date of dispatch of this notice
14/05/2019