Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Yorkshire Housing Ltd
30443R
Dysons Chambers, 12-14 Briggate
Leeds
LS1 6ER
UK
Contact person: Daniel Keenan
Telephone: +44 1138256370
E-mail: SMBprocurement@yorkshirehousing.co.uk
NUTS: UKE42
Internet address(es)
Main address: https://www.yorkshirehousing.co.uk/about
Address of the buyer profile: https://www.yorkshirehousing.co.uk/about
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Implementation and Design of Enterprise Technologies in Tomorrow’s Yorkshire
Reference number: 2017/01
II.1.2) Main CPV code
30200000
II.1.3) Type of contract
Services
II.1.4) Short description
The procurement is for the envisioning, design, delivery and support of an integrated enterprise solution to enable the end-to-end services and the target operating model as further described in the procurement documentation and associated services that enable the delivery of all services right first time including:
— CRM and case management,
— document management — smart booking and scheduling,
— new ways of working/mobile working,
— digital services for customers (including web-portal, web-chat and tablet/smartphone apps/re-rendered web portal), texting solutions, Reporting (MI/BI), Enterprise Application Integration (EAI), Housing Management, asset management and potentially: HR/Payroll, accounts payable, finance (see options below).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
11 500 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
II.2.4) Description of the procurement
The Contracting Authority requires a single contract with a provider who will take responsibility:
— for a full end to end solution,
— as a single point of contractual contact,
— for all subcontracts.
The scope of the contract is divided into 3 areas:
1) Requirements to be delivered as part of the TY Programme — to deliver the enterprise solution to enable the end-to-end services (as defined in the procurement documents) which will include integration with a number of other solutions including orchard housing management system and open accounts — our finance system;
2) Requirements to be delivered for the remaining term of the contract these relate to services which will be required from system go-live until the end of the contract, e.g. support and maintenance;
3) Any other optional or additional requirements YH may have for the remaining term of the contract — additional capabilities which do not form part of the commitment under this sSQ initially but may be required following discussions in the competitive dialogue or at a later stage e.g.:
(a) replacement or enhancements of any systems forming part of the solution as defined in the procurement documents;
(b) HR and payroll systems;
(c) finance system; and d.integration with other future systems.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Length of contract and scope of services (see documentation for detail).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Contract No: 2017/S 215-446904
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/05/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
HCL Technologies UK Ltd
08658132
Axon Centre, Church Road, Egham, and HCL Technologies Limited incorporated and registered in India whose registered office is at 304, 3rd Floor H K House, Opposite Bata Showroom, Ashram Road, Ahmedabad, 380009 India (Supplier).
Surrey
TW20 9QB
UK
NUTS: UKE42
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 11 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Yorkshire Housing
Leeds
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Yorkshire Housing Ltd
Dysons Chambers, 12-14 Briggate
Leeds
LS1 6ER
UK
Telephone: +44 1138256370
E-mail: procurement@yorkshirehousing.co.uk
Internet address(es)
URL: https://www.yorkshirehousing.co.uk/about
VI.5) Date of dispatch of this notice
17/05/2019