Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Copeland Borough Council
The Copeland Centre
Whitehaven
CA28 7SJ
UK
Contact person: Paul Kirkham
Telephone: +44 1946598333
E-mail: paul.kirkham@copeland.gov.uk
NUTS: UKD11
Internet address(es)
Main address: http://www.copeland.gov.uk/
Address of the buyer profile: http://www.copeland.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.the-chest.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.the-chest.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Building Maintenance of Council owned Buildings
Reference number: DN400951
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Copeland Borough Council is seeking to appoint a competent contractor to undertake programmed, reactive and cyclical maintenance services for Council owned buildings located in the Borough of Copeland. The work generally comprises the full range of maintenance, repairs and minor works associated with the Council’s buildings. Examples include:
— planned maintenance: redecoration and refurbishment,
— reactive works: repairs to doors, windows,
— emergency call out: boarding up damaged windows,
— minor works: new reception counters, and alterations. The successful contractor shall provide 24 hours a day, 7 days a week response service to all communications from the Council and will ensure that a senior member of staff is available at all times to receive instructions and undertake the required works immediately upon request.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKD11
II.2.4) Description of the procurement
Copeland Borough Council is seeking to appoint a competent contractor to undertake programmed, reactive and cyclical maintenance services for Council owned buildings located in the Borough of Copeland. The work generally comprises the full range of maintenance, repairs and minor works associated with the Council’s buildings. Examples include: planned maintenance such as redecoration and refurbishment, reactive works such as repairs to doors, windows, etc., emergency call out such as boarding up damaged windows, minor works such as new reception counters, and alterations. The successful contractor shall provide 24 hours a day, 7 days a week response service to all communications from the Council and will ensure that a senior member of staff is available at all times to receive instructions and undertake the required works immediately upon request.
Candidates will need, as a minimum, either current UKAS-Accredited third party certification, or equivalent International Accreditation Body certification to OHSAS 18001 or equivalent covering the scope of the work or be a pre-qualified by a member of the Safety Schemes in Procurement Scheme (www.ssip.org.uk) or by a European Equivalent covering the scope of the work.
For clarity, the following maintenance works are excluded from this contract: electrical engineering installations, mechanical engineering installations, lifts, alarms, fire-fighting appliances and installations, UPS, emergency generators and automatic doors.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The services will be tendered upon expiry of this contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
- Accelerated procedure
Justification:
PIN Published no more than 12 months and no less than 35 days from this notice.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/06/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice — The High Court
Strand
London
WC2 A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Any appeals should be made to the High Court in accordance with the requirements and timescales specified in Part 3 of the Public Contracts Regulations 2015. Any appeals should also be promptly brought to the attention of the public body specified in Section I) of this notice.
VI.5) Date of dispatch of this notice
20/05/2019