Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Thirteen Housing Group Ltd
North Shore, North Shore Road
Stockton-on-Tees
TS18 2NB
UK
Contact person: Mrs Joanne Boyd
Telephone: +44 1642947158
E-mail: joanne.boyd@thirteengroup.co.uk
NUTS: UKC1
Internet address(es)
Main address: http://www.thirteengroup.co.uk
Address of the buyer profile: http://www.thirteengroup.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.housingprocurement.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.housingprocurement.com
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Bespoke Service Charge, Rent Setting and Accounting System
Reference number: DN411079
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
13 are looking to procure a Bespoke Service Charge Accounting and Rent Setting System that will be an on-premise hosted solution, that has the functionality to automate the setting, billing, budgeting and management of the full-service charge and rent setting process.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKC1
II.2.4) Description of the procurement
We require a system that will remove the reliance on the use of multiple spreadsheets and be capable of sitting alongside our existing financial and housing management platforms, allowing for data to be imported and exported to and from these systems via open/flat file interfaces, API’s and URL links.
We require a system that will have the ability to provide real time reporting functionality and automated budgeting forecasting.
The system should be able to accommodate multiple billing periods i.e. June, September and December at property level without the need to run as separate property groups i.e. scheme of 4 properties, 3 with April notification date and 1 with August notification.
The system should be able to accommodate several charge frequencies at property level i.e. 50 weeks, 52 weeks, monthly, quarterly and annually.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/06/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/06/2019
Local time: 12:05
Place:
North Shore, North Shore Road, Stockton-on-Tees, TS18 2NB.
Information about authorised persons and opening procedure:
Authorised member of the procurement team.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Thirteen Housing Group Ltd
Stockton-on-Tees
UK
VI.5) Date of dispatch of this notice
20/05/2019