Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West London Mental Health NHS Trust
Broadmoor Hospital
Crowthorne
RG45 7EG
UK
Contact person: Mr Samm Parker
E-mail: tenders.security@westlondon.nhs.uk
NUTS: UKJ11
Internet address(es)
Main address: http://www.wlmht.nhs.uk
Address of the buyer profile: http://www.wlmht.nhs.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.lppsourcing.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.lppsourcing.org/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Broadmoor Security Maintenance Services
Reference number: DN409976
II.1.2) Main CPV code
50610000
II.1.3) Type of contract
Services
II.1.4) Short description
The new Broadmoor Hospital site has been built on land immediately adjacent to the old hospital. The Trust expects to take operational management of the new hospital in spring 2019, with a view to moving patients from the old hospital to the new hospital towards the end of 2019.The Trust has a number of legacy security systems and new digital systems being installed in the new hospital that have already been procured. The current in house team maintains some aspects of the legacy systems, supported by specialist maintenance contractors from time to time. The Trust would like to award a contract for the delivery of planned preventative maintenance (PPM), reactive maintenance and equipment life cycle replacement service, delivered in a partnership.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ11
II.2.4) Description of the procurement
The hospital is compliant with HMPPS Category B prison standards, having perimeter intrusion detection systems, supported by CCTV. General surveillance cameras as well as internal ward and garden CCTV are broadly used, details of which are included within the asset register to be provided during the ISOS Phase of the procurement. The hospital perimeter will initially include both perimeters for the old and new hospitals. These will be joined together prior to the patient move, to enable further development works to take place securely before the old perimeter can be decommissioned. The secure perimeter will therefore cover a circumference of approximately 1,4 km (91 zones) and will reduce to approximately 1,1 km when the old hospital perimeter is decommissioned. The scale of the project will incorporate all systems in the new hospital and the perimeter Detection and CCTV in the old site. Please refer to Memorandum of Information (MoI) for more information in respect of the high level requirements. Given the high security nature of the Trust, together with the complexity of new and legacy systems being maintained, the Trust has adopted the competitive dialogue procedure to define the designated solution(s) that best suits and meets the trusts short, medium and long term needs and requirements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract will have the option to be extended beyond the initial term of 24 months by a maximum of 2 further extensions of 12 months each.
These extensions are optional and can only be availed at the sole discretion of the Contracting Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/06/2019
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Director of Finance, West London Mental Health NHS Trust
Crowthorne
UK
VI.5) Date of dispatch of this notice
20/05/2019