Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Energy Systems Catapult
7th Floor, Cannon House, The Priory Queensway
Birmingham
B4 6BS
UK
Contact person: Mr Jim Owen
Telephone: +44 1212033700
E-mail: jim.owen@es.catapult.org.uk
NUTS: UK
Internet address(es)
Main address: https://es.catapult.org.uk/
Address of the buyer profile: https://es.catapult.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/SupplierRegistration/Register
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/SupplierRegistration/Register
I.4) Type of the contracting authority
Other: R&D&I
I.5) Main activity
Other: Energy
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ESC19113 — The Smart Systems and Heat Programme — Living Lab
Reference number: DN407371
II.1.2) Main CPV code
09300000
II.1.3) Type of contract
Services
II.1.4) Short description
As part of SSH2 ongoing study, the ESC created a ‘Living Lab’ by extending the trials with previous participants and sourcing new participants where the HESG system was installed and in a small number of suitable properties, Air Sources Heat Pumps were also installed alongside the existing gas boiler to create a hybrid heating system. We are seeking to install additional homes within the Living Lab this year (as listed above) and are seeking a framework for future years installations and ongoing maintenance and support. All of the homes in the Living Lab will require ongoing maintenance and breakdown support for the coming year and future years. It is envisaged that the Living Lab will run for an initial period of 38 weeks, up to 3 years (subject to funding), and possibly longer depending on the nature and type of research that may be undertaken in the future.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Property Surveys (HESG Only) Pre-Commissioning (Pairing of HESG system components) Installations of HESG System
II.2.2) Additional CPV code(s)
09300000
71314310
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
(a) Carry out pre-trial property survey of the recruited Trialists to ensure suitability of the property and heating facilities confirmed by qualified staff of the supplier, to include an assessment of suitability of boiler, electric meter and general condition of heating system. Produce a scaled and detailed digital technical drawing of the floor plan layout of the property (sketches are not acceptable) an example is in Appendix 3. Ideally the drawing etc should be done via a CAD software and also provided in PDF). The Layout plan requires detailed scaled measurements of all rooms, to determine the correct number of Sensors, Wireless Radiator Valves and, if required, Repeaters for the trial. This is also used to validate details given by the Trialist during recruitment process (previous interviews and questionnaires carried out before), ensuring that any additional minor works that may be required are noted to assist with HESG installation and filter out unsuitable Trialists and or properties based on set criteria. Refer to Scope for further info.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
125 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
This Framework maybe extended up to a further 3 years subject to funding.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Maintenance and Breakdown
II.2.2) Additional CPV code(s)
09300000
71314310
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supplier will be required to provide a full maintenance and breakdown service to support the ESC and Trialist to maintain the HESG and where applicable the HP systems. The maintenance and breakdown service is required 7 days per week, 364 days per year. Only the ESC 2nd Line support is authorised to instruct the supplier to attend a ‘Call Out’ and will inform the Supplier of any relevant information to assist in the provision of a prompt and quality support service. Refer to the Scope document for further information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
85 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
This framework may be extended up to a further 3 years subject to funding.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Decommissioning and Return of Equipment
II.2.2) Additional CPV code(s)
09300000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The supplier will remove the HESG equipment/system equipment at the end of the trial. This will require the supplier to de-install the HESG system and replace it with a standard boiler programmer/thermostat and restore the rest of the property to its pre-trial condition. The supplier will guide and help the Trialist to set up the heating schedule before leaving the property. If the Trialist prefers not to install a new programmer, the supplier will restore the property to its original pre-trial conditions. Refer to the scope document for further information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
60 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
This framework may be extended up to a further 3 years subject to funding.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Purchase, Survey, Installation, Breakdown and Decommissioning of HP
II.2.2) Additional CPV code(s)
09300000
71314310
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Based upon the results of a property survey carried out by a suitable and competent person from the supplier, the purchase and installation of HP equipment within the selected Trialists property will carried out by suitable trained & experienced installers. This will include the full installation and setup of HP equipment and then integrating this into the HESG system. These heat pumps could be ground source or air source and may also require integration with the existing central heating to create a hybrid heating system. The installation date will be planned and agreed with the Trialist and a fully detailed H&S (CDM) plan with specific RAMs will be created by the supplier and shared with the ESC prior to any works being undertaken for ESC to approve. Refer to scope document for further info.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
This Framework may be extended up to a further 3 years subject to funding.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
Justification for any framework agreement duration exceeding 4 years:
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/06/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/06/2019
Local time: 13:00
Place:
ESC Offices Birmingham.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
VI.4.2) Body responsible for mediation procedures
VI.5) Date of dispatch of this notice
22/05/2019