Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bristol City Council
City Hall, College Green
Bristol
BS1 5TR
UK
Contact person: Mr Matthew Roberts
Telephone: +44 1179037675
E-mail: matthew.roberts@bristol.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.bristol.gov.uk/
Address of the buyer profile: https://www.bristol.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Bristol Catering Provisions Dynamic Purchasing System (DPS)
Reference number: DN367184
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Services
II.1.4) Short description
Bristol City Council (BCC) wishes to create a Dynamic Purchasing System (DPS) to support the delivery of the Council’s range of catering provisions, to include the sourcing of catering commodities and fresh produce.
It is BCC’s intention to establish a ‘pseudo’ DPS comprising a range of different providers, supporting the delivery of the Council’s catering provisions for example, but not limited to Bristol Schools, care homes and parks.
Lots 1-5 will be ‘single provider’ lots, meaning following a competitive evaluation process only one provider will be appointed to supply the provisions specified under that lot.
Lot 6 will be truly dynamic, where the buyer will be able to purchase from a range of suppliers for the provision and supply of fresh and/or seasonal produce, specialist, unplanned, prompt/immediate, low value, low quantity and/or allowing for end user or customer (buyer) choice.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 900 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Fresh Meat & Poultry
II.2.2) Additional CPV code(s)
55000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This Lot is for the sourcing (to include the appropriate due diligence, supply chain structuring, monitoring and management), packaging and delivery of Fresh Meat & Poultry. Lot 1 Estimated Value = £48k p.a.
II.2.5) Award criteria
Quality criterion: Quality is not the only award criterion and all criteria are stated only in the procurement documents
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Fresh Fruit & Vegetables
II.2.2) Additional CPV code(s)
55000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This Lot is for the sourcing (to include the appropriate due diligence, supply chain structuring, monitoring and management), packaging and delivery of Fresh Fruit & Vegetables. Lot 2 Estimated Value = £60k p.a.
II.2.5) Award criteria
Quality criterion: Quality is not the only award criterion and all criteria are stated only in the procurement documents
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
General Groceries
II.2.2) Additional CPV code(s)
55000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This Lot is for the sourcing (to include the appropriate due diligence, supply chain structuring, monitoring and management), packaging and delivery of General Groceries. Lot 3 Estimated Value = £288k p.a.
II.2.5) Award criteria
Quality criterion: Quality is not the only award criterion and all criteria are stated only in the procurement documents
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Frozen Catering
II.2.2) Additional CPV code(s)
55000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This Lot is for the sourcing (to include the appropriate due diligence, supply chain structuring, monitoring and management), packaging and delivery of Frozen Catering.
Lot 4 Estimated Value = £101k p.a.
II.2.5) Award criteria
Quality criterion: Quality is not the only award criterion and all criteria are stated only in the procurement documents
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Milk
II.2.2) Additional CPV code(s)
55000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This Lot is for the sourcing (to include the appropriate due diligence, supply chain structuring, monitoring and management), packaging and delivery of Milk. Lot 5 Estimated Value = £70k p.a.
II.2.5) Award criteria
Quality criterion: Quality is not the only award criterion and all criteria are stated only in the procurement documents
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
DPS Miscellaneous
II.2.2) Additional CPV code(s)
55000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 6 will be truly dynamic, where the buyer will be able to purchase from a range of suppliers for the provision and supply of fresh and/or seasonal produce, specialist, unplanned, prompt/immediate, low value, low quantity and/or allowing for end user or customer (buyer) choice.
Suppliers will be admitted to Lot 6 on a self-certified pass/fail basis. Price will be negotiated at the point of call-off.
Due to the nature of the requirements to be fulfilled under this Lot contracts may be either awarded directly to a supplier deemed suitable or by issuing a mini-competition between a minimum of three suppliers admitted to the Lot (where it is identified that there is more than one supplier that may be able to meet the buyer’s needs). Mini-competition may be price only, it need not include quality evaluation if this isn’t necessary.
It is intended that the buyer acts as the contract manager for these Lots.
Specific arrangements made under these contracts will be set out in the purchase order (the format of these may vary across the different buyers that may use the DPS).
It is only when a supplier accepts a purchase order that a contract is established.
All providers awarded a contract under this DPS will be responsible to ensure the relevant accreditation and/or safety standards are maintained and adhered to.
This is an Open DPS and the estimated overall Lot 6 value is £93k p.a.
II.2.5) Award criteria
Quality criterion: Quality is not the only award criterion and all criteria are stated only in the procurement documents
/ Weighting: n/a
Price
/ Weighting:
n/a
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
A dynamic purchasing system was set up
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 203-462509
Section V: Award of contract
Lot No: 1
Contract No: DN367184
Title: Bristol Catering Provisions Dynamic Purchasing System (DPS) — Fresh Meat and Poultry
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
L&F Jones
1285219
Charlton Lane
Radstock
BA3 4SB
UK
Telephone: +44 1761410595
E-mail: tmillar@lfjones.co.uk
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 144 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: DN367184
Title: Bristol Catering Provisions Dynamic Purchasing System (DPS) — Fresh Fruit and Vegetables
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arthur David (Food with service) Ltd
02059424
Hillside Farm, Sutton Wick, Bishop Sutton
Bristol
BS39 5XR
UK
Telephone: +44 1761220287
E-mail: LilyKnowles@adavid.co.uk
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 180 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: DN367184
Title: Bristol Catering Provisions Dynamic Purchasing System (DPS) — General Groceries
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Charles Saunders Ltd
01581532
Armsrong Way, Great Western Business Park, Yate
Bristol
BS37 5NG
UK
Telephone: +44 1179554877
E-mail: richard@csl.lls.com
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 864 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: DN367184
Title: Bristol Catering Provisions Dynamic Purchasing System (DPS) — Frozen Catering
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Charles Saunders Ltd
01581532
Armsrong Way, Great Western Business Park, Yate
Bristol
BS37 5NG
UK
Telephone: +44 1179554877
E-mail: richard@csl.lls.com
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 303 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: DN367184
Title: Bristol Catering Provisions Dynamic Purchasing System (DPS) — MILK
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arthur David (Food with service) Ltd
02059424
Hillside Farm, Sutton Wick, Bishop Sutton
Bristol
BS39 5XR
UK
Telephone: +44 1761220287
E-mail: LilyKnowles@adavid.co.uk
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 210 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: DN367184
Title: Bristol Catering Provisions Dynamic Purchasing System (DPS) — Miscellaneous
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
5th Season Fruits Uk Ltd
10797629
Suite 1, 3rd Floor, 11- 12 St James Square
London
SW1Y 4LB
UK
Telephone: +44 7957927632
E-mail: s.p@5thseasonfruits.com
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 93 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: DN367184
Title: Bristol Catering Provisions Dynamic Purchasing System (DPS) — Miscellaneous
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bullseye Distributors Ltd
06794587
The Mansion House, Wrest Park, Silsoe
Bedfordshire
MK45 4HR
UK
Telephone: +44 7834858586
E-mail: alex@bfpuk.com
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 93 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: DN367184
Title: Bristol Catering Provisions Dynamic Purchasing System (DPS) — Miscellaneous
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tugo Food Solutions Ltd
SC360210
Unit 14, Somerville Court, Banbury Business Park
Banbury, Oxen
OX17 5SN
UK
Telephone: +44 784340393
E-mail: apeel@tugo.co.uk
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 93 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: DN367184
Title: Bristol Catering Provisions Dynamic Purchasing System (DPS) — Miscellaneous
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
L&F Jones
1285219
Charlton Lane
Radstock
BA3 4SB
UK
Telephone: +44 1761410595
E-mail: tmillar@lfjones.co.uk
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 93 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: DN367184
Title: Bristol Catering Provisions Dynamic Purchasing System (DPS) — Miscellaneous
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Charles Saunders Ltd
01581532
Armsrong Way, Great Western Business Park, Yate
Bristol
BS37 5NG
UK
Telephone: +44 1179554877
E-mail: richard@csl.lls.com
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 93 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: DN367184
Title: Bristol Catering Provisions Dynamic Purchasing System (DPS) — Miscellaneous
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
School Milk Services Ltd
4270878
Manor Farm, Kewstoke
Weston Super Mare
BS22 9JL
UK
Telephone: +44 1934510950
E-mail: schoolmilkservices@yahoo.co.uk
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 93 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Bristol City Council
Bristol
UK
VI.5) Date of dispatch of this notice
21/05/2019