Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Contact person: Procurement Support Team (PST)
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: https://www.winchester.gov.uk/
Address of the buyer profile: https://in-tendhost.co.uk/hampshire
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Winchester City Council — Building Cleaning Contract
Reference number: EX13728
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Winchester City Council (the Council) have procured the services of a cleaning contractor to provide fortnightly and quarterly communal area and defined cleaning of 16 sheltered housing schemes, 62 general needs housing schemes and 7 temporary accommodation schemes owned by Winchester City Council.
The sites consist of communal areas to various sheltered, general needs and temporary accommodation properties within the Winchester City Council District.
The contractor shall supply all cleaning fluids, chemicals and detergents etc and all equipment, tools and plant. The quality of the materials supplied will be to the entire satisfaction of the contract manager.
The Contractor shall supply all water for the execution of the works as site supplies cannot be guaranteed.
There are currently no storage facilities available on any of the sites, with the exception of Chesil Lodge, which has a storage cupboard for materials and equipment.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90911000
90911100
90911200
90911300
90918000
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Winchester City Council District.
II.2.4) Description of the procurement
Winchester City Council have procured a 3-year cleaning services contract commencing in Q1 2019 (with the option to extend the contract by a maximum of 2 years at the discretion of the Council).
All schemes vary in size, design and facilities and as such, the cleaning requirements will vary between sites.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Cost criterion: Cost
/ Weighting: 60 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract term is 3 years plus a potential 2 years extension at the discretion of Winchester City Council.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 032-072095
Section V: Award of contract
Title: Winchester City Council — Building Cleaning Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/05/2019
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
YBC Cleaning Services Ltd
161 North Lane
Aldershot
GU12 4TA
UK
Telephone: +44 1252338873
E-mail: louise.richards@ybcservices.co.uk
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 543 721.80
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
Internet address(es)
URL: www.winchester.gov.uk
VI.4.2) Body responsible for mediation procedures
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
Internet address(es)
URL: www.winchester.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As set out in the Public Contracts Regulations Directive 2014/24/EU.
VI.4.4) Service from which information about the review procedure may be obtained
Winchester City Council
City Offices
Winchester
SO23 9LJ
UK
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk
Internet address(es)
URL: www.winchester.gov.uk
VI.5) Date of dispatch of this notice
23/05/2019