Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Information Commissioner
The Information Commissioner's Office, Wycliffe House, Water Lane
Wilmslow
SK9 5AF
UK
E-mail: ico@addleshawgoddard.com
NUTS: UKD62
Internet address(es)
Main address: https://ico.org.uk/
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Other: Statutory public body with regulatory powers in data protection and information rights
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lease for Laptop and Tablet Devices including Accessories and Warranties
II.1.2) Main CPV code
30111000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The lease of 800 devices (whether microsoft surface laptops and/or surface pros) including accessories and warranties with an option to lease an additional 100 devices (whether microsoft surface laptops and/or surface pros) in the first year.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
773 413.75
GBP/ Highest offer:
1 237 281.38
GBP
II.2) Description
II.2.2) Additional CPV code(s)
30213100
30213200
30237200
30237460
30231100
II.2.3) Place of performance
NUTS code:
UKD62
UKM75
UKL22
UKI32
UKN06
Main site or place of performance:
The Information Commissioner's head office at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
II.2.4) Description of the procurement
The lease of 800 devices (whether microsoft surface laptops and/or surface pros) including accessories and warranties with an option to lease an additional 100 devices (whether microsoft surface laptops and/or surface pros) in the first year. The information commissioner requires microsoft laptops and/or surface pros as it will be relying on the Microsoft Managed Device (MMD) solution to manage these devices during the term of this lease agreement and these are part of a very limited number of devices which are compatible with the MMD solution at present.
Each device (whether microsoft surface laptop or surface pro) will need to be registered with the MMD solution, within the information commissioner's microsoft tenant area, prior to delivery. In order to enable registration the tenderer (or one of its sub-contractors) need to be a certified microsoft partner with a microsoft partner Network ID.
Each device will be leased for up to a period of 3 years from the date of delivery and the information commissioner requires that the date of delivery also trigger the start of warranty in relation to each device.
The information commissioner requires a phased roll out of devices over a period of 8 months at the start of the term. In preparation for exit, the phased collection of devices over a period of 8 months is also required (and collection is to be undertaken in such a way that no device is in use for more than 3 years). Each device that is collected, whether during the term (due to a fault) or on exit must be securely wiped and disposed of in accordance with the information commissioner's requirements.
II.2.5) Award criteria
Quality criterion: Delivery of devices
/ Weighting: 1
Quality criterion: Guaranteed timescales from information commissioner request to delivery
/ Weighting: 2
Quality criterion: Collection and disposal, including secure sanitisation
/ Weighting: 3
Quality criterion: Warranties for accessories
/ Weighting: 2
Quality criterion: SLAs
/ Weighting: 2
Price
/ Weighting:
90
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 056-128939
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/05/2019
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Softcat Plc
Fieldhouse Lane
Marlow
SL7 1LW
UK
NUTS: UKJ13
Internet address(es)
URL: https://www.softcat.com/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
773 413.75
GBP
/ Highest offer:
1 237 281.38
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
24/05/2019