Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Manchester City Council
Windmill Street
Petersfield
M2 3GX
UK
Contact person: Mrs Nicola Naylor
Telephone: +44 1618342700
E-mail: procurement@manchestercentral.co.uk
NUTS: UKD
Internet address(es)
Main address: http://www.manchester.gov.uk
Address of the buyer profile: http://www.manchester.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Conferencing and Exhibition
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tender for the Supply of Groceries and Frozen Food products at Manchester Central
Reference number: DN362597
II.1.2) Main CPV code
15800000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Manchester Central is currently looking for a contractor to supply groceries and frozen food products to Manchester Central Convention Complex and the Manchester Town Hall Complex.
Estimated annual spend for groceries and frozen food is circa 315 000 GBP. Spend is estimated on current supply and Manchester Central are unable to guarantee such levels of purchasing. The contract will be for a period of two (2) year from the commencement date of services, with an anticipated contract start date of January 2019.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
270 000.00
GBP/ Highest offer:
315 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
Manchester Central is currently looking for a contractor to supply groceries and frozen food products to Manchester Central Convention Complex and the Manchester Town Hall Complex.
Estimated annual spend for groceries and frozen food is circa 315 000 GBP. Spend is estimated on current supply and Manchester Central are unable to guarantee such levels of purchasing. The contract will be for a period of two (2) year from the commencement date of services, with an anticipated contract start date of January 2019.
As a world-class international convention centre, Manchester Central requires products of the highest quality. The successful supplier will provide products for all onsite catering, including hospitality, banquets, conferences and exhibitions. Given the dynamic nature of the events industry, the supplier will be expected to respond to orders as required, potentially with a last minute or same day delivery, including Saturday and Sunday orders.
Average annual requirements for products are detailed below, and these requirements will need to be matched by the supplier. Due to event peaks and troughs within the business, orders of higher numbers must be available at certain times. If a product is not available in the quantities required, the supplier must notify Manchester Central as early as possible and provide alternative products of the same calibre.
Contract partners will be required to have periodic contract review meetings with the Company’s Executive Chef. The frequency of such contract review meetings will be determined by Manchester Central and may vary from time to time. The meetings will discuss the performance of previous months’ supply, the supply required over the next few months, highlighting any key large events coming up, and any positive/negative feedback with regards to product quality, account management, ordering and delivery.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Quality criterion: Sustainability
/ Weighting: 15
Quality criterion: Value for Money
/ Weighting: 55
Price
/ Weighting:
55
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: Groceries and Frozen 034-2018
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/12/2018
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bidfood
239718
814 Leigh Road Slough
Berkshire
SL1 4BD
UK
NUTS: UKD
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
270 000.00
GBP
/ Highest offer:
315 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Manchester Central Convention Complex
Windmill Street
Manchester
M2 3GX
UK
Telephone: +44 1618277668
E-mail: n.naylor@manchestercentral.co.uk
VI.5) Date of dispatch of this notice
23/05/2019