Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Southampton
University Road
Southampton
SO17 1BJ
UK
Contact person: Procurement
Telephone: +44 2380595000
E-mail: Procurement@soton.ac.uk
NUTS: UKJ32
Internet address(es)
Main address: http://www.southampton.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
In-vivo Imaging System
Reference number: 2019UoS-0210
II.1.2) Main CPV code
33110000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University has a requirement for an in-vivo imaging system that is capable of producing 3D X-ray micro-CT and luminescence image data sets from whole living subjects and tissue samples.
The X-ray μCT must be of high resolution for quantitative imaging of the skeletal system, with spatial resolution to below 20 μm and voxel size of below 10 μm.
The solution can be a single combined system or two complimentary systems. The system is for a multi-user facility serving a wide range of disciplines so it must be flexible, upgradable, easy to maintain and intuitive to learn.
Full details of the University’s requirement can be found in the invitation to tender document set (Specification (File 4)).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
563 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
33111000
33000000
33100000
33190000
33111800
38000000
38400000
38500000
38900000
38520000
38540000
38430000
II.2.3) Place of performance
NUTS code:
UKJ32
Main site or place of performance:
The goods/services are to be delivered to the University’s premises within Southampton General Hospital.
II.2.4) Description of the procurement
The University has a requirement for an in-vivo imaging system that is capable of producing 3D X-ray micro-CT and luminescence image data sets from whole living subjects and tissue samples.
The X-ray μCT must be of high resolution for quantitative imaging of the skeletal system, with spatial resolution to below 20 μm and voxel size of below 10 μm.
The solution can be a single combined system or two complimentary systems. The system is for a multi-user facility serving a wide range of disciplines so it must be flexible, upgradable, easy to maintain and intuitive to learn.
Full details of the University’s requirement can be found in the invitation to tender document set (Specification (File 4)).
The University is conducting this procurement using the open procedure in accordance with the requirements of the Public Contracts Regulations 2015 (PCR 2015) for the purpose of procuring the goods/services described in the invitation to tender document set.
The University proposes to enter into a contract for a period of 3 years with the successful tenderer. This contract period will consist of the provision of the in-vivo imaging system and a 12-month warranty, followed by two years ongoing support and maintenance.
In the event that the successful tenderer is able to offer a servicing and maintenance provision over and above the initial 3-year contract period, as part of their invitation to tender response, the University reserves the right to extend the contract in line with this proposal.
The contract will be effective on signing. The initial term of the warranty of 12 months will run from the date of acceptance of the in-vivo imaging system with the annual servicing and maintenance period then running from the expiry of the warranty.
The anticipated value of the proposed solution is within the range of GBP 400 000-GBP 600 000, excluding VAT. This value includes all related components, services and maintenance for the initial contract period.
II.2.5) Award criteria
Quality criterion: Compliance with essential characteristics
/ Weighting: Pass/Fail
Quality criterion: Delivery and installation constraints
/ Weighting: Pass/Fail
Quality criterion: Spatial resolution
/ Weighting: 15 %
Quality criterion: High-resolution imaging
/ Weighting: 15 %
Quality criterion: Luminescence imaging component
/ Weighting: 10 %
Quality criterion: System warranty
/ Weighting: 5 %
Quality criterion: Warranty of key components
/ Weighting: 5 %
Quality criterion: Training and ongoing support
/ Weighting: 5 %
Cost criterion: Commercial response
/ Weighting: 45 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This contract is not suitable for splitting into lots. The risk of dividing the requirement into Lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 223-546426
Section V: Award of contract
Title: In-vivo Imaging System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/03/2020
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MILabs B.V. LTd
30207515
Heidelberglann 100, STR 4.105, 3584 CX
Utrecht
NL
NUTS: NL31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 563 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
eTendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with tenderers.
All documentation in relation to this tender can be downloaded from In-Tend.
Tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of invitation to tender responses will be conducted via In-Tend.
Regular monitoring of the portal is the responsibility of the tenderer.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.
Once you have logged in as a supplier:
— click on ‘Tenders’;
— locate the relevant project; and
— click ‘View Details’. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking ‘Express Interest’.
Tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.
Further instructions for the submission of responses are below:
To submit your return:
1) log in,
2) click ‘Tenders’,
3) locate the relevant project,
4) view details,
5) click on the tab relating to the relevant project stage (e.g. ‘Invitation to Tender’),
6) click on the ‘Attach Documents’ button and upload your return.
7) check all your response documents are uploaded and displayed in the ‘My Tender Return’ panel. The system will only permit your organisation to make one return,
8) click the red ‘Submit Return’ button.
Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.
Publication of award details: in accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage and reserves the right to do so. By submitting a response, Tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
Costs and expenses: tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by tenderers or any of their supply chain, partners or advisers in this procurement process.
The University is not liable for any costs in the event of the cancellation of this procurement process.
VI.4) Procedures for review
VI.4.1) Review body
University of Southampton
Southampton
SO17 1BJ
UK
VI.5) Date of dispatch of this notice
01/05/2020