Contract notice
Section I: Contracting
authority
I.1) Name and addresses
APUC Ltd
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
UK
Telephone: +44 1314428930
E-mail: fmacnaughton@apuc-scot.ac.uk
NUTS: UKM77
Internet address(es)
Main address: http://www.apuc-scot.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Employee Assistance Programme (EAP)
Reference number: SEC1004 AP
II.1.2) Main CPV code
85312320
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of employee counselling services to Higher Education (HE) Institutions and Further Education (FE) Institutions in Scotland.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Employee Assistance Programme
II.2.2) Additional CPV code(s)
85312300
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The purpose of this lot is the provision of an Employee Assistance Programme (EAP) to Higher Education (HE) Institutions and Further Education (FE) Institutions in Scotland.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The authority reserves the right to extend the framework agreement for up to 2 periods of 12 months (24 months total), subject to satisfactory performance and continued institutional requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Face-to-Face Counselling
II.2.2) Additional CPV code(s)
85312320
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The purpose of this lot is the provision of Face-to-Face Employee Counselling Services to Higher Education (HE) Institutions and Further Education (FE) Institutions in Scotland.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The authority reserves the right to extend the framework agreement for 2 periods of 12 months (24 months total), subject to satisfactory performance and continued Institutional requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per section 4A.1 of the ESPD Counsellors involved in delivering the employee counselling services to be provided through this framework must either:
A.
— be a chartered counselling/clinical psychologist and member of the British Psychological Society (BPS) and also hold registration with the Health and Care Professions Council (HCPC); and
— hold the BPS diploma in counselling psychology or a statement of equivalent or have undergone counselling training at Masters’ level.
Or B.
— be accredited by the British Association for Counselling and Psychotherapy (BACP).
Or C
— be undertaking accreditation with the British Association for Counselling and Psychotherapy (BACP) having undertaken a total of 450 hours of counselling training comprising of 200 hours of skill development and 250 hours of theory;
And,
— have had at least 450 hours of supervised counselling practice over a 3-year period.
Bidders for Lot 1 must also be registered with the EAPA UK or equivalent.
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
With reference to question 4B.5 of the ESPD in the qualification questionnaire, bidders must confirm they can provide the following supporting evidence prior to award:
Employers (Compulsory) Liability Insurance = GBP 5 000 000
Public Liability Insurance = GBP 5 000 000
With reference to question 4B.6 of the ESPD in the qualification questionnaire, bidders must provide 2 years audited accounts, or equivalent to demonstrate financial stabilities.
Alternatively if the contractor is unable to provide the required accounting information then they will be required to provide a bankers letter demonstrating their willingness to support the contractors organisation over the term of the framework agreement.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Submission of management information
Following commencement of the framework agreement, the contractor will provide a performance report to the authority on a quarterly basis to include spend by institution under the framework agreement for the reporting period.
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website:
http://ucsp.ac.uk/ using the template provided (template shall be provided during the lead-in period). The supplied template is the only format permissible and should contain contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 6
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/06/2020
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
11/06/2020
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
January 2024
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Suppliers should confirm they will be in a position to complete (at point of award) the following
Appendix A: Form of Tender
Appendix B: Freedom of Information
Appendix D: APUC Sustain Supply Chain Code of Conduct
Appendix F: Pricing Schedule
Appendix G: GDPR Assurance Assessment
Appendix H: Living Wage
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 16209. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:617601)
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 16209. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:618598)
VI.4) Procedures for review
VI.4.1) Review body
Stirling Sheriff Court
Sheriff Court House Viewfield Place
Stirling
FK8 1NH
UK
VI.5) Date of dispatch of this notice
06/05/2020