Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Norfolk County Council
Floor 3, County Hall, Martineau Lane
Norwich
NR1 2DH
UK
Contact person: Sarah Hardy
E-mail: sourcingteam@norfolk.gov.uk
NUTS: UKH15
Internet address(es)
Main address: www.norfolk.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/norfolkcc/aspx/Home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HR and Finance Systems Transformation
Reference number: NCCT41882
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
The current core and peripheral Human Resources (HR) and Finance Systems of Norfolk County Council (‘the Authority’) have been in place for 14 years and in their current form constrain the transformation of services and delivery of savings. The Authority has purchased system implementation services and an integrated software as a service (SaaS) HR and Finance System with a ‘go live’ date of October 2021.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
17 995 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48217000
48219300
48440000
48441000
48450000
72212450
72000000
72200000
72300000
48490000
48411000
72263000
48000000
II.2.3) Place of performance
NUTS code:
UKH15
UKH16
UKH17
Main site or place of performance:
Norfolk.
II.2.4) Description of the procurement
The Authority's current core and peripheral Human Resources (HR) and Finance Systems have been in place for 14 years and in their current form constrain the transformation of services and delivery of savings.
The project to initiate the replacement of these systems was approved by Cabinet on 20 May 2019. The Cabinet paper and business case are on NCCs website at https://norfolkcc.cmis.uk.com/norfolkcc/Meetings/tabid/128/ctl/ViewMeetingPublic/mid/496/Meeting/1594/Committee/169/Default.aspx
The Authority has procured systems implementation services and a fully integrated ERP SaaS solution from Oracle, including full UK local government HR, finance, procurement, payroll and analytics functionality/capability.
As stated in the contract notice, the Authority reserved the right, as part of this procurement, to sign a separate contract with the SaaS provider. As part of this procurement, Norfolk County Council has signed a separate contract for fulfilment of the required licenses with Oracle.
It is anticipated that ‘go live’ will be achieved by October 2021.
The Council reserves the right, during the life of the contract, to extend the contract to its wholly owned companies.
II.2.5) Award criteria
Quality criterion: Operational services
/ Weighting: 15 %
Quality criterion: Implementation services
/ Weighting: 15 %
Quality criterion: Generic requirements
/ Weighting: 3 %
Quality criterion: Finance requirements
/ Weighting: 15 %
Quality criterion: Human resources requirements
/ Weighting: 16 %
Quality criterion: Analytic requirements
/ Weighting: 6 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The initial term of the contract is 78 months (18 months for implementation plus 5 years from ‘go live’). Norfolk County Council will have the right to extend this contract by 5 years followed by a further 5 years. The same applies, to the contract for software licenses with Oracle Corporation Ltd.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 174-424504
Section V: Award of contract
Contract No: NCCT41882
Title: HR and Finance Systems Transformation
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/04/2020
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Insight Direct (UK) Ltd
Technology Building, Insight Campus
Sheffield
S9 2BU
UK
Telephone: +44 8448463333
NUTS: UKE32
Internet address(es)
URL: https://www.uk.insight.com/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 440 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
Elements of consultancy and implementation
Section V: Award of contract
Contract No: NCCT41882
Title: HR and Finance Systems Transformation — Licenses
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/04/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oracle Corporation Ltd
Oracle Parkway, Thomes Valley Park
Reading
RG6 1RA
UK
Telephone: +44 2075626827
NUTS: UKJ11
Internet address(es)
URL: https://www.oracle.com/uk/index.html
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 13 554 742.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Norfolk County Council
Martineau Lane
Norwich
NR1 2DH
UK
VI.4.2) Body responsible for mediation procedures
Norfolk County Council
Martineau Lane
Norwich
NR1 2DH
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern EN Standard form 02 — Contract Notice 12/19 Ireland). Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.
VI.4.4) Service from which information about the review procedure may be obtained
Norfolk County Council
Martineau Lane
Norwich
NR1 2DH
UK
VI.5) Date of dispatch of this notice
06/05/2020