Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cabinet Office, acting through an expert committee of the Cabinet Office, Geospatial Commission
100 Parliament Street
London
SW1A 2HQ
UK
Contact person: Jamie Clark
Telephone: +44 7740520781
E-mail: gccontractsteam@cabinetoffice.gov.uk
NUTS: UK
Internet address(es)
Main address: www.gov.uk
Address of the buyer profile: https://www.gov.uk/government/organisations/geospatial-commission
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Public Sector Geospatial Agreement — PSGA CAN
II.1.2) Main CPV code
71354000
II.1.3) Type of contract
Services
II.1.4) Short description
The contracting authority has entered into an agreement with Ordnance Survey Ltd (OS), Great Britain’s national mapping agency, under which OS will continue to perform its public task including:
Creating, maintaining and disseminating consistent, definitive and authoritative geospatial and cartographic data and products of Great Britain in the national interest. This includes continuing to maintain the National Geographic Database (NGD), gathering new data and providing access to data held in the NGD:
— providing the following services: research and development, mapping for emergencies, educational support, technical support and customer support;
— undertaking the role of statutory assessor to the boundary commission work and statutory recording of administrative and electoral boundary work;
— delivering international commitments and work with the international communities to set international standards for geospatial data;
— providing user engagement services to ensure the serv
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
962 939 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
71354100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The PSGA provides a new framework to define and govern delivery of the Ordnance Survey’s (OS) public task in a manner that reflects the requirements of the public sector user base and Government’s requirements of Ordnance Survey as the national mapping organisation.
The new Public Sector Geospatial Agreement (PSGA) changes the way in which the public and private sector accesses the UK Government owned geospatial data of which OS is the custodian. The PSGA includes:
— provision of access to approximately 70 new data sets, over the first 3 years, that were identified through the user engagement exercises undertaken with the public and private sectors to further support their delivery of effective and efficient public services;
— delivery of key identifiers including the Unique Property Reference Number (UPRN) and the Unique Street Reference Number (USRN) under an Open Government Licence;
— a transition towards the release of individual building blocks of data allowing users to access and use the data they really need without having to take, manage and store excess data that comes with the fixed products;
— provision of entry-level data delivery Application Programming Interface (APIs) that are intended to reduce the data management burden. These will provide the whole of the public sector with the basic level of access to the data with the intention to reduce the data management burden on those public sector bodies who have limited or no resources to use the data. They are not designed nor intended to meet the needs of large or sophisticated API users or those requirements for value added services across the public sector;
— changes to licensing terms including the definition of ‘derived data’ and a broadening of terms of presumption to publish will mean more data derived from OS base data will be able to be published in relation to property extents;
— provision of support and services that OS already provides to the Government including technical support to aid adoption, maps into education, UK representation in international geospatial standards, and mapping for emergencies in its role as the National Mapping Agency including additional contract management process for the delivery of such services;
— improved user access to the data for the public sector and solution providers through four new APIs providing basic access to certain OS datasets for free up to a threshold, including OS’s flagship MasterMap Topography layer;
— freeing up some licensing conditions so third parties can make more of their data available under open terms for others to use in their products and services.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation
The services to be provided by Ordnance Survey Ltd (OS) under the Public Sector Geospatial Agreement (the PSGA) are described in Box II.1.4) and II.2.4) above including the provision and maintenance of the National Geographic Database (NGD) and other support services. The data held in the NGD is required for and used by national security, policy development, land registration, planning and enforcement, emergency, criminal justice and civil contingencies services and systems amongst other things.
The PSGA has been awarded to OS in accordance with Regulation 32(2)(b)(ii) and Regulation 32(2)(b)(iii) of the Public Contracts Regulations 2015 because OS is the sole provider of the services covered by the PSGA due to technical reasons and due to OS’s exclusive rights in respect of the NGD.
OS currently creates and maintains the NGD which is a unique asset. The NGD is the only nationally consistent dataset for the whole of Great Britain that is updated constantly and to the standards required by the Crown. The NGD is a valuable public asset that has been developed to fulfil the UK Governments obligations that rely on such data. The ability to hold, manipulate and maintain the NGD is restricted to public sector organisations at all times. OS is a wholly owned government company. Department for Business, Energy and Industrial Strategy owns 100 % of the shares of OS.
Currently, no other company can supply an equivalent to the NGD and all the necessary services required to create and maintain it. There is no reasonable alternative or substitute available to the NGD, which is owned by OS, and the contracting authority has concluded that the further disaggregation of services is not possible. It would not therefore be possible for GC to conduct an open tender process.
The additional support services include technical support services, customer support, user engagement, educational services, mapping for emergency services, research and development services and international commitments and standard setting, statutory assessor to the boundary commissions of England, Wales and Scotland and statutory recording of administrative and electoral boundaries. These services cannot be provided independently as they must be provided by the entity with access to the NGD. As the sole provider of the NGD and the data contained in it, there is no reasonable alternative or substitute to OS.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2020
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ordnance Survey Ltd
09121572
Explorer House, Adanac Drive, Nursling, Southampton, Hampshire
Southampton
SO16 0AS
UK
Telephone: +44 3453757595
E-mail: psga@os.uk
NUTS: UK
Internet address(es)
URL: https://www.ordnancesurvey.co.uk/about
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 962 939 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Cabinet Office, acting through an expert committee of the Cabinet Office, Geospatial Commission
100 Parliament Street
London
SW1A 2HQ
UK
Telephone: +44 7740520781
E-mail: gccontractsteam@cabinetoffice.gov.uk
VI.5) Date of dispatch of this notice
05/05/2020