II.2.3) Place of performance
NUTS code:
UKH17
UKH14
UKH16
UKH15
Main site or place of performance:
Breckland and South Norfolk, Suffolk, North and West Norfolk, Norwich and East Norfolk.
II.2.4) Description of the procurement
Sovereignty of the cash tariff is to remain with the Trust for the duration of this contract.
The academic year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that the schools will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all catering services within the schools, which currently includes morning break, lunch, all hospitality and free issue requirements. Free school meals and hospitality will be charged based on consumption and at net food cost.
The successful Supplier will be expected to maximise the sourcing of fresh produce on a local basis, as well as provide support on educating the pupils in healthy eating and where food comes from.
Whilst the Trust prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
The value of the current contract is circa GBP 1 000 000 per annum.
Please note that the successful supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of GBP 10 500.00 plus VAT. This fee will be invoiced immediately after the 10-day standstill period ends on 28 September 2020. To ensure transparency, you will clearly show within your management fee a breakdown of this consultancy fee, over the length of the contract. The total fee will be paid by the successful supplier, in full to The Litmus Partnership, by no later than Monday 12 October 2020.
This fee covers the provision of services to the following schools:
• Angel Road Infant School, 81 Angel Road, Norwich, Norfolk, NR3 3HR;
• Angel Road Junior School, Angel Road, Norwich, Norfolk, NR3 3HS;
• Bignold Primary School, Wessex Street, Norwich, Norfolk, NR2 2SY;
• Coldfair Green Primary School, Judith Avenue, Knodishall, Suffolk, IP17 1UY;
• Costessey Primary School, Three Mile Lane, Norwich, Norfolk, NR5 0RR;
• Dell Primary School, Dell Road, Lowestoft, Suffolk, NR33 9NT;
• Eaton Primary School, Duverlin Close, Norwich, Norfolk, NR4 6HS;
• Elm Tree Primary School, Ranworth Avenue, Lowestoft, Suffolk, NR33 9HN — to commence January 2021;
• Filby Primary School, Thrigby Road, Filby, Norfolk, NR29 3HJ;
• Nelson Infant School, Northumberland Street, Norwich, NR2 4DR;
• Poplars Primary School, St Margaret’s Road, Lowestoft, Suffolk, NR33 4HN;
• Wensum Junior School, Wensum Road, Norwich, Norfolk, NR2 4HB.
The Trust expects the successful supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared onsite. The Trust expects the successful supplier to evidence, through their bid, how they shall support and complement its values and support the principles of every child matters.
The Trust believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students.
As a Trust who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the supplier’s tender submission would be welcomed. The Trust would wish for the supplier to look at making this investment within Elm Tree Primary and Eaton Primary Schools kitchens.
Please be advised that this contract will be let on a 3 + 1 + 1 basis.
Further information is provided in the SQ Document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/11/2020
End:
01/11/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Minimum of five suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process.
Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No