Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Southampton
University Road
Southampton
SO17 1BJ
UK
Contact person: Alice Mashford
Telephone: +44 2380595000
E-mail: Procurement@soton.ac.uk
NUTS: UKJ32
Internet address(es)
Main address: http://www.southampton.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Corporate Banking Services
Reference number: 2019UoS-0196
II.1.2) Main CPV code
66110000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Southampton has a requirement for the provision of corporate banking services. The University requires a banking service which will include the provision and maintenance of bank accounts, income handling (including cash and cheques), a full range of payment processing options (including electronic bank transfer, both domestic and international, BACS and direct debit) and other services associated with higher education banking arrangements, including an electronic banking platform for payment initiation and balance/transaction reporting.
The University of Southampton is seeking to develop efficient and cost-effective banking arrangements which will be capable of meeting future market and technological changes, and which will meet, and often exceed, user expectations. It is looking to build relationships with organisation/s in which it can be confident to deliver tangible value to the University.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
300 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
66111000
66112000
66113000
66113100
66115000
66133000
II.2.3) Place of performance
NUTS code:
UKJ32
Main site or place of performance:
Southampton, Hampshire, UK.
II.2.4) Description of the procurement
The University of Southampton has a requirement for the provision of corporate banking services. The University requires a banking service which will include the provision and maintenance of bank accounts, income handling (including cash and cheques), a full range of payment processing options (including electronic bank transfer, both domestic and international, BACS and direct debit) and other services associated with higher education banking arrangements, including an electronic banking platform for payment initiation and balance/transaction reporting.
The University of Southampton is seeking to develop efficient and cost-effective banking arrangements which will be capable of meeting future market and technological changes, and which will meet, and often exceed, user expectations. It is looking to build relationships with organisation/s in which it can be confident to deliver tangible value to the University.
The University is conducting this procurement using the open procedure in accordance with the requirements of the Public Contracts Regulations 2015 (PCR 2015) for the purpose of procuring the goods/services described in the invitation to tender document set.
Contract period: The University proposes to enter into a contract for 6 years – this will be the maximum contract period, including any potential extensions with the successful tenderer.
This will comprise of an initial contract period of 4 years with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University.
Contract value: the estimated value of the initial four-year contract term is GBP 200 000 (excluding VAT).
The estimated value of the 2-year extension period is GBP 100 000 (excluding VAT).
It is estimated, therefore, that the total value of this contract will be GBP 300 000 (excluding VAT).
Tenderers are required to provide with their tender submission a full suite of their contractual documentation, including any contract terms, mandates or any other documentation the University would be expected to agree to, as part of their tender.
II.2.5) Award criteria
Quality criterion: Conditions of Contract (see ITT documentation for details)
/ Weighting: Pass/Fail
Quality criterion: UK Banking Licence and Fitch Credit Rating
/ Weighting: Pass/Fail
Quality criterion: Core Service Requirements
/ Weighting: 36 %
Quality criterion: Functionality/Quality of Electronic Banking Product
/ Weighting: 15 %
Quality criterion: Implementation Process
/ Weighting: 8 %
Quality criterion: Relationship Management
/ Weighting: 16 %
Quality criterion: Innovation/Value Added Services
/ Weighting: 5 %
Quality criterion: Planned Developments to Electronic Banking System
/ Weighting: For information only
Quality criterion: Support for Students
/ Weighting: For information only
Quality criterion: Ethical Commitment and Environmental & Sustainability Strategy
/ Weighting: For information only
Quality criterion: Data Protection Policy and Procedures
/ Weighting: For information only
Cost criterion: Primary banking services fees
/ Weighting: 20 %
Cost criterion: Interest rate schedule
/ Weighting: For information only
Cost criterion: Sterling clearing cycles
/ Weighting: For information only
Cost criterion: Value dating for foreign currency cheque receipts
/ Weighting: For information only
Cost criterion: Overdraft fees
/ Weighting: For information only
Cost criterion: New innovative products fees
/ Weighting: For information only
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lots: this contract is not suitable for splitting into lots. The risk of dividing the requirement into lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 248-614024
Section V: Award of contract
Contract No: 2019UoS-0196
Title: Corporate Banking Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/03/2020
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Barclays Bank plc
1026167
1 Churchill Place
London
E14 5HP
UK
NUTS: UKI42
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 300 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
E-Tendering Portal: the University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).
All documentation in relation to this tender can be downloaded from In-Tend.
Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of selection stage and/or invitation to tender responses will be conducted via In-Tend.
Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.
Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.
Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.
Further instructions for the submission of responses are below:
To submit your return:
1) Log in;
2) Click 'Tenders';
3) Locate the relevant project;
4) View details;
5) Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender');
6) Click on the 'Attach Documents' button and upload your return;
7) Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return;
8. Click the red 'Submit Return' button.
Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.
Publication of award details: in accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
Costs and expenses: potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.
The University is not liable for any costs in the event of the cancellation of this procurement process.
VI.4) Procedures for review
VI.4.1) Review body
University of Southampton
Southampton
SO17 1BJ
UK
VI.5) Date of dispatch of this notice
07/05/2020