Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Staffordshire County Council
2 Staffordshire Place, Tipping Street
Stafford
ST16 2DH
UK
Contact person: Paul Timmins
Telephone: +44 1785854646
E-mail: paul.timmins@staffordshire.gov.uk
Fax: +44 1785854660
NUTS: UKG2
Internet address(es)
Main address: http://www.staffordshire.gov.uk/business/procurement
I.1) Name and addresses
Stafford Borough Council
Stafford
ST16 3AQ
UK
E-mail: paul.timmins@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: http://www.staffordshire.gov.uk/business/procurement
I.1) Name and addresses
Cannock Chase District Council
Cannock
WS11 1BG
UK
E-mail: paul.timmins@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: http://www.staffordshire.gov.uk/business/procurement
I.1) Name and addresses
South Staffordshire Council
Codsall
WV8 1PX
UK
E-mail: paul.timmins@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: http://www.staffordshire.gov.uk/business/procurement
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
For the Provision and Installation of PVC-U Windows, Aluminium Doors and Ancillary Work — Non-Domestic (Framework Agreement)
Reference number: IA1834
II.1.2) Main CPV code
44221000
II.1.3) Type of contract
Supplies
II.1.4) Short description
To provide Staffordshire County Council or partner with a comprehensive service to provide, install, renew, replace windows, doors, storey height frames and curtain walling systems to what will be predominately single storey buildings with there being occasional two and three storey buildings. These works will have been identified through condition surveys and asset management plans. Individual projects will include all labours and associated works, perimeter protection, full scaffolding, site compounds, welfare facilities and waste management. The value of each project will usually range between GBP 10 000 and GBP 50 000 with some projects reaching values outside of this. There is no cap on project size. Refer to the framework terms for full specification.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
3 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45421111
45421112
45421130
45421131
45421132
44221000
44221110
44221111
44221120
44221200
44221211
44221212
44221220
44221230
50700000
45450000
45443000
44220000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
The main place of performance for the contracting authority is Staffordshire. The framework has been left open for other partners/customers to manage and award their own call-off awards.
II.2.4) Description of the procurement
To provide Staffordshire County Council or partner with a comprehensive service to provide, install, renew, replace windows, doors, storey height frames and curtain walling systems to what will be predominately single storey buildings with there being occasional two and three storey buildings. These works will have been identified through condition surveys and asset management plans. Individual projects will include all labours and associated works, perimeter protection, full scaffolding, site compounds, welfare facilities and waste management. The value of each project will usually range between GBP 10 000 and GBP 50 000 with some projects reaching values outside of this. There is no cap on project size. Refer to the framework Terms for full specification.
Properties will include customer-owned properties, public sector estate and infrastructure, schools (maintained or otherwise), academies, free schools, libraries, community buildings, general offices, education/higher education property, health and social care buildings, emergency services buildings, occasional nursery facilities, sports facilities, and light commercial industrial units.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80 %
II.2.11) Information about options
Options:
Yes
Description of options:
Envisaged framework agreement commencing 12 May 2020 to 11 May 2023 (3 years) with an additional option to extend up to a further 1 year (maximum of 4 year framework agreement).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This was an electronic tender. See VI.3 of this notice.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 244-599507
Section V: Award of contract
Lot No: 1
Contract No: IA1834
Title: For the Provision and Installation of PVC-U Windows, Aluminium Doors and Ancillary Work - Non-Domestic (Framework Agreement)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/05/2020
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Goliath Home World Ltd
Dudley
UK
NUTS: UKG36
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Strata (Double Glazing and Joinery Centre) Ltd
Stoke-on-Trent
UK
NUTS: UKG23
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Window and Door Maintenance Services Ltd
Tamworth
UK
NUTS: UKG2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 3 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This was an electronic tender. All submission must be made via the formal contracting authority electronic tendering platform.
All requests for information were sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.
— https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the contracting authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk
This procurement is for a framework agreement between the appointed providers(s) and the contracting authority, to supply predominately services on an ad-hoc call-off basis, as and when required.
The contracting authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the contracting authority and this should be taken into consideration when bidding.
All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details.
The contracting authority also reserves the right to operate a public tender or quotations outside of the framework where so required.
As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the contracting authority's procurement remit. This agreement may be made available to other contracting authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government Department, Defence, Police and Emergency Services, Metropolitan/District Councils, Utilities, Educational Establishments, and Utilities, including the contracting authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.
Financing/payment:
— payments may be made following acceptance by the banking agents of Staffordshire County Council.
Legal form of groups of providers:
— no special legal form is required by the grouping of providers but each provider will be required to becomejointly or severally responsible for the contract before acceptance.
For reference the following website outlines the contracting authority's policy on the Community Right to Challenge:
— http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.aspx
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
2 Staffordshire Place
Stafford
ST16 2DH
UK
VI.4.2) Body responsible for mediation procedures
Staffordshire County Council
2 Staffordshire Place
Stafford
ST16 2DH
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority incorporated a minimum 10 calendar day standstill period at the point that an award decision notice is communicated to tenderers.
The award decision process specified the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and when the standstill period was expected to end or the date before which the contracting authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the contracting authority to amend any document and may award damages.
If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.4.4) Service from which information about the review procedure may be obtained
Staffordshire County Council
2 Staffordshire Place
Stafford
ST16 2DH
UK
VI.5) Date of dispatch of this notice
13/05/2020