Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
West Dunbartonshire Council
16 Church Street
Dumbarton
G82 1QL
UK
Contact person: Andrew Duncan
Telephone: +44 1389737000
E-mail: Corporate.Procurement@west-dunbarton.gov.uk
NUTS: UKM81
Internet address(es)
Main address: http://www.west-dunbarton.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dunbartonshire and Argyll and Bute Valuation Joint Board — Print and Mail services
Reference number: PCS-T Project_14834
II.1.2) Main CPV code
79823000
II.1.3) Type of contract
Services
II.1.4) Short description
Dunbartonshire and Argyll and Bute Valuation Joint Board (VJB) invited tenders for their requirement:
The printing and mailing of 2 types of canvass forms in two tranches, i.e. initial issue and first reminder, followed by the printing of second reminders and their delivery to VJB offices.
The printing and mailing of various other letters and forms including canvass forms and Invitations to Register (ITRs) to be issued in varying numbers/frequencies throughout the year as part of the canvass, rolling registration and other statutory duties of the assessor and electoral registration office.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
360 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
64112000
79824000
79810000
II.2.3) Place of performance
NUTS code:
UKM81
II.2.4) Description of the procurement
The printing and mailing of 2 types of canvass forms in two tranches, i.e. initial issue and first reminder, followed by the printing of second reminders and their delivery to VJB offices.
Printing and mailing of various other letters and forms.The provision of transactional print and mailing services for the Rolling Registration of Individuals (Electoral Registration) in Argyll and Bute, East Dunbartonshire and West Dunbartonshire Council areas
Contract duration shall be 24 months with a provision for a possible 1 x 12 month extension and subject to the sole discretion of the Council.
II.2.5) Award criteria
Quality criterion: IT security
/ Weighting: 10
Quality criterion: Cost
/ Weighting: 3
Quality criterion: Quality
/ Weighting: 15
Quality criterion: Service
/ Weighting: 10
Quality criterion: Social benefits(community benefits)
/ Weighting: 2
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 235-575984
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/04/2020
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CFH Docmail
Starlaw Business Park
Livingston
EH54 8SF
UK
Telephone: +44 1506462468
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 291 879.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
It is a requirement of this tender to comply with West Dunbartonshire Councils Conditions of contract and specification as detailed within the associated PCS-T project, failure to comply with these may result in the tender submission not being considered further.
Bidders must meet any health and safety requirements placed upon you by law.
The document entitled ‘Supplier Certificates and additional Selection Criteria’ are all found in the general attachments area of PCS-T and should be completed and presented at the ‘Request for Documentation’ stage on PCS-T.
1) WD04 Parent Company Guarantee (only if required)
2) WD05 Non-collusion Certificate
3) WD06 Health and Safety Questionnaire Reform (only if required)
4) WD07 Certificate of Non-canvassing
5) WD08 FOI Declaration
6) WD09 WDC Financial Vetting Questionnaire
7) WD15 Police Scotland Checks.
The above constitutes tender selection criteria. Failure to respond will result in exclusion from the tender.
With reference to information sharing with Police Scotland bidders are will be required to confirm acceptance to sharing company
Director’s details at preferred bidder’s status.
Minimum requirements to pass the qualification envelope, exclusion and selection criteria.
Discretionary scored questions — shortlisting qualification envelope questions.
These questions will be scored in line with the ‘Evaluation Methodology’ detailed in WD01.
Technical envelope:
The technical envelope contains several elements that will be required to be completed by bidders in order to be scored. The associated weighting for this overall section is 40 %.
Bidders will also be asked to complete some questions with regards to work force matters, please note that these questions will not form part of the award criteria.
The bidder shall in no circumstances assign, sub-contract or purport to assign or sub-contract this contract or any part thereof to any person or body whatsoever other than with the prior written approval of the Council.
Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:621542)
VI.4) Procedures for review
VI.4.1) Review body
Dumbarton Sheriff Court and Justice of the Peace Court
Sheriff Court House, Church Street
Dumbarton
G82 1QR
UK
Internet address(es)
URL: http://www.west-dunbarton.gov.uk
VI.5) Date of dispatch of this notice
14/05/2020