Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
UK
Telephone: +44 1316502506
E-mail: katie.bisset@ed.ac.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Queen Margaret University Integrated Facilities Mangement
Reference number: EC0838
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
Queen Margaret University is nearing the end of its existing contractual arrangements for the provision of certain, key FM services and is therefore taking the opportunity to review its overall FM service delivery strategy. Current arrangements for the delivery of services include:
— soft FM services — cleaning/window cleaning/hygiene/pest control/grounds;
— hard FM services — mechanical, electrical and fabric maintenance;
— security services — manned guarding/front-of-house.
This is not an exhaustive list and does not represent the entire scope of service requirements.
The future delivery model envisages an increasingly integrated FM service and includes some elements that are currently being delivered in-house. The delivery model is to provide for flexible working arrangements that allow significant levels of cross-working and integration between the various service elements and the associated staff.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
7 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79993100
79993000
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Queen Margaret University Campus.
II.2.4) Description of the procurement
The University is looking to enter into a potential 8-year partnership. A primary objective of the University is to deliver a comprehensive, customer focused service. An integrated FM service would have the benefit of bringing together existing services in a one team approach whilst removing barriers to flexible service delivery.
The service model currently utilised by QMU in security and facilities support was shaped by the initial demands of operation of the campus at Craighall following relocation whilst importing the traditional function line of the delivery structure.
The total estimated magnitude of this contract is GBP 7 M.
Objective criteria for shortlisting — ESPD Section 4C scoring method:
0 = Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.
1 = Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.
2 = Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.
3 = Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
4 = Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
Stage 1 — ESPD Shortlist to six bidders,
Stage 2 — Issue of ITT to qualified bidders,
Stage 2 — Negotiation phase with three bidders,
Stage 3 — Negotiation phase with three bidders,
Stage 4 — Negotiation phase with three bidders,
Stage 5 — Invitation to submit final tender (ISFT),
Final stage — Contract award.
The University reserves the right to award at any stage detailed above.
The University reserves the right to disqualify any bidder at any stage where it is not possible to reach agreement on contractual terms.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 242-552943
Section V: Award of contract
Contract No: EC0838
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/01/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Atalian Servest AMK Ltd.
42 Dryden Road, Bilston Industrial Estate
Loanhead
EH20 9LZ
UK
Telephone: +44 1314406000
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 5 826 635.71
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Fair work practices
The University will be evaluating bidders approaches to promoting fair work practices for workers involved in the delivery of this project.
Exclusion grounds and modern slavery
Queen Margaret University is committed to protecting and respecting human rights and has a zero tolerance approach to slavery and
Human trafficking in all its forms. The University is also committed to promoting fair working practices and embedding equality and diversity across all its work. Bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met
Applicable social, environmental and labour obligations under national, EU, and international law (as indicated in ESPD section 3D).
Without prejudice to any additional relevant duties, suppliers should note that this includes obligations for certain organisations under:
— the Modern Slavery Act 2015 (available at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted);
— the ILO conventions and other measures listed in Annex X of Directive 2014/24/EU (available at http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN);
— the Equalities Act 2010 (available at https://www.legislation.gov.uk/ukpga/2010/15/contents);
— the Employment Relations Act 1999 (Blacklists) Regulations 2010 (http://www.legislation.gov.uk/uksi/2010/493/contents/made) — this is grounds for mandatory exclusion or termination at any procurement or contract stage at any stage, bidders and/or relevant subcontractors may be required to provide statements and means of proof demonstrating their compliance with these obligations or the reliability of their self-cleansing measures, including the annual statement as provided for by section 54 of the Modern Slavery Act for certain organisations.
(SC Ref:620866)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
Internet address(es)
URL: http://www.ed.ac.uk/schools-departments/procurement/supplying
VI.5) Date of dispatch of this notice
18/05/2020