Social and other specific services – public contracts
Contract award notice
Section I: Contracting
authority
I.1) Name and addresses
Coventry City Council
Earl Street
Coventry
CV1 5RR
UK
E-mail: procurement.services@coventry.gov.uk
NUTS: UKG33
Internet address(es)
Main address: www.coventry.gov.uk
I.1) Name and addresses
Solihull Metropolitan Borough Council
Council House, Manor Square
Solihull
B91 3QB
UK
E-mail: Dan.haynes@solihull.gov.uk
NUTS: UKG32
Internet address(es)
Main address: www.solihull.gov.uk
I.1) Name and addresses
Warwickshire County Council
Strategic Procurement Unit, P O Box 3, Shire Hall, Market Place
Warwick
CV34 4RH
UK
E-mail: procurement@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Short Breaks for Disabled Children and Young People
Reference number: COV - 6608
II.1.2) Main CPV code
85310000
II.1.3) Type of contract
Services
II.1.4) Short description
Community short breaks are intended to have positive benefits for both children and young people who have disabilities as well as their parents and carers. Providers will support individual children with disabilities and young people to access mainstream community assets and activities as outlined in the child’s support plan. E. g community art groups, scouts. The service is required for children with disabilities and young people who have been assessed, via a social care assessment or an early help assessment as in need of 1:1 (or 2:1) support to access community activities.
The service will be delivered in line with each individual’s support plan and will adhere to the following service principles:
• the delivery of personalised support;
• the delivery of outcomes;
• focus on promoting independence;
• focus on community inclusion;
• promoting equality;
• working in partnership;
• child protection and Safeguarding including Child Sexual Exploitation (CSE).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 500 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG33
II.2.4) Description of the procurement
This procurement is for social care services which are considered Light Touch Regime (LTR) services under the Public Contracts Regulations 2015, as specified in Schedule 3 of the Regulations (‘Regulations’).
Accordingly, the Council is only bound by those parts of the Regulations detailed in Chapter 3 ‘Particular Procurement Regimes Section 7, Social and Other Specific Services’ 74 to 76 of the Public Contracts Regulations 2015. The Council is not voluntarily following any other part of the Regulations. The procedure which the Council is following is set out within this ITT.
The agreement is based upon the basic principles of a framework agreement, and although there are some similar aspects, it does not fully operate in the same way as outlined in regulation 33 of the Public Contracts Regulations (2015).
The local authority will create a ‘pseudo framework agreement’ (based on CCS guidance) and have set out clearly how we intend to operate the framework agreement from the outset through the OJEU notice, tender document and call-off Schedule, which also details the timeline for when it will be reopened. This meets the duty of transparency and equal treatment, which are the main guidelines to follow when setting up an LTR contract.
This flexible framework agreement is designed with the intention to award up to a maximum of three successful providers. Where the authority is not in the position to award to three, it reserves the right to award a lower number i.e one or two. This has been designed to ensure; continued competition, a basis of flexibility and also support the creation of sustainable business opportunities for new market entrants, into the City of Coventry.
Each call-off from the framework would be for the delivery of a short break package and/or separate home support package. All parties participating in this tender exercise including those preferred bidders awarded a place on the framework should at all times note that the Council provides no guarantee (express or implied) as to the minimum level of work offered to framework partners pursuant to the contract.
All call-offs made against the flexible framework will be delivered via mini competition exercises. All providers accepted onto the Framework agreement will be invited to compete for specific requirements at the time of each referral. This is to provide the necessitated flexibility in the process, to allow for service provision to be effectively delivered, at the right time, to meet variable demand.
Reopening of the flexible framework – the project aim is to have three (3) sustainable providers with the requisite sufficiency to support the framework deliver quality, choice and market viability. If during the framework agreement term, a provider is removed or withdraws from the framework; other external providers, including those that have previously applied and failed to become a framework provider, will be given a further opportunity to obtain a place on this framework agreement. The Council will advertise this opportunity as and when required and will place the advertisements on the Councils E-tendering portal www.csw-jets.co.uk. If a provider fails to be admitted onto the framework, they may reapply for re-consideration during the designated framework reopening term(s) to demonstrate that contract requirements can be met.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This procurement is being run pursuant to Regulations 74, 75 and 76 of Chapter 3 of the Public Contract Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
IV.1.11) Main features of the award procedure:
As stated within the tender documentation.
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 014-029273
Section V: Award of contract
Contract No: 1
Title: Short Breaks for Disabled Children and Young People
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/03/2020
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Midland Mencap
Birmingham
UK
NUTS: UKG31
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Premier Care (Midlands) Ltd
Coventry
UK
NUTS: UKG33
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Take-a-Break Warwickshire Ltd
Coventry
UK
NUTS: UKG33
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Council is subject to the provisions of the Freedom of Information Act 2000 and the Environmental Information Regulations 2004 (the Information Acts) and all correspondence received from Bidders may be subject to disclosure in accordance with the Information Acts. If any tenderer considers that any of the information it submits to the Council is exempt from disclosure under the Information Acts then this should be stated in writing at the time the information is supplied together with the reason for considering it exempt. On receipt of an information request relating to the information considered exempt the Council will, where reasonably practicable, consult with the relevant tenderer in considering any request for disclosure before disclosing such information. However, in submitting any information to the Councils Bidders accept and acknowledge that the Council may, acting in accordance with the Information Acts and associated codes of practice, disclose information:
(a) without consulting the relevant tenderer; or
(b) following consultation with the tenderer and having taken its views into account.
VI.4) Procedures for review
VI.4.1) Review body
Coventry City Council
Coventry
UK
VI.5) Date of dispatch of this notice
19/05/2020