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Contract Award Notice

DOJ NIPS Supply and Delivery of Personal Protection Equipment (PPE)

  • First published: 27 May 2020
  • Last modified: 27 May 2020

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
Published by:
Northern Ireland Prison Service
Authority ID:
AA78223
Publication date:
27 May 2020
Deadline date:
-
Notice type:
Contract Award Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Procurement of a range of personal protective equipment (PPE) suitable to ensure the safety of officers and staff within the prison estate during the Covid-19 pandemic.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

Northern Ireland Prison Service

c/o Construction and Procurement Delivery, Clare House, 303 Airport Road West

Belfast

BT3 9ED

UK

E-mail: justice.cpd@finance-ni.gov.uk

NUTS: UKN

Internet address(es)

Main address: https://www.justice-ni.gov.uk/topics/prisons

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

DOJ NIPS Supply and Delivery of Personal Protection Equipment (PPE)

Reference number: DOJDAC 11/20

II.1.2) Main CPV code

35113400

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Coronavirus pandemic is unprecedented and could not have been anticipated and the safety of officers and staff within the prison estate is critical. This type of equipment, i.e. surgical masks, respirator masks, filters, alcohol based sanitiser, etc., is not required by prison staff during normal conditions but under the current situation is vital to protect staff.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 400 000.00  GBP

II.2) Description

II.2.3) Place of performance

NUTS code:

UKN


Main site or place of performance:

NI prison service locations at Maghaberry, Hydebank Wood, Magilligan.

II.2.4) Description of the procurement

Procurement of a range of personal protective equipment (PPE) suitable to ensure the safety of officers and staff within the prison estate during the Covid-19 pandemic.

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: Yes

Description of options:

6 month initial period plus a 6-month option to extend.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition

Justification for selected award procedure:

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive

Explanation

The Coronavirus pandemic is unprecedented and could not have been anticipated and the safety of officers and staff within the prison estate is critical. This type of equipment, i.e. surgical masks, respirator masks, filters, alcohol based sanitiser, etc., is not required by prison staff during normal conditions but under the current situation is vital to protect staff. The prevailing circumstances mean that NIPS are unable to test the market in the usual manner due to the speed of the pandemic therefore urgent action is required to respond to the crisis and provide the protective clothing and necessary equipment and cleansing products to keep the prisons running.

There are derogations under the regulations to award a contract to a single supplier where the supplies or services can only be supplied by a particular supplier under Regulation 32(2)(c), in this instance insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with. The current Covid-19 crisis has left NIPS staff exposed and the safety of their officers and staff within the prison estate is critical and they require life protecting PPE.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section V: Award of contract

Title: DOJDAC 11/20 NIPS Supply and Delivery of Personal Protection Equipment (PPE)

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

25/03/2020

V.2.2) Information about tenders

Number of tenders received: 1

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

As per Regulation 50(6)(a) — information withheld for security reasons

As per Regulation 50(6)(a) — information withheld for security reasons

UK

NUTS: UK

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 400 000.00  GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

The estimated contract value is a broad estimate only and includes additional quantum for unforeseen demand. There is no guarantee of any level of business under this contract. The estimate is not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated.

The successful contractor’s performance on this contract will be managed as per specification and regularly monitored (see Procurement Guidance Note 1/12 Contract Management: https://www.finance-ni.gov.uk/sites/default/ files/publications/dfp/PGN-01012-Contract-Management-Principles-Procedures-25-Sept-2017.PDF). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in construction and procurement delivery for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated.The issue of a notice of written warning and notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.

VI.4) Procedures for review

VI.4.1) Review body

See VI.4.3 / Review procedure

See VI.4.3 / Review procedure

UK

VI.4.2) Body responsible for mediation procedures

See VI.4.3 / Review procedure

See VI.4.3 / Review procedure

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations 2015.

VI.5) Date of dispatch of this notice

26/05/2020

Coding

Commodity categories

ID Title Parent category
35113400 Protective and safety clothing Safety equipment

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
justice.cpd@finance-ni.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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