Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Scape Group Ltd
05660357
2nd Level, Tollhouse Hill, City Gate West
Nottingham
NG1 5AT
UK
Contact person: Nick Taylor
Telephone: +44 1159583200
E-mail: nickt@scapegroup.co.uk
NUTS: UK
Internet address(es)
Main address: http://www.scapegroup.co.uk
Address of the buyer profile: http://www.scapegroup.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Scape Group is a public sector owned built environment specialist. We offer a suite of OJEU compliant frameworks and innovative design solutions
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Public Relations and Marketing Strategic Communications Contract
Reference number: GRP004
II.1.2) Main CPV code
79416000
II.1.3) Type of contract
Services
II.1.4) Short description
Scape sought expressions of interest from suitably experienced organisations to provide Public Relations (PR) and associated marketing services across the whole of England, Wales, Scotland and Northern Ireland as described within the procurement documentation.
Scape was open to receiving responses from consortia, joint ventures, strategic alliances and other such arrangements, however such organisations were required to form a single legal entity to contract with prior to the award of the contract and provide appropriate guarantees and security packages commensurate with the services.
The specific services that will be provided under the contract, the nature and types of services include those services identified by the CPV codes.
The successful bidder will be required to work with the in-house marketing service providers of Scape.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
500 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79416100
79416200
79300000
79310000
79416000
79312000
79340000
79342000
79342100
79413000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM.
II.2.4) Description of the procurement
Scape, through this procurement exercise, is seeking to enter a contractual agreement with a single successful bidder or consortium. That successful bidder will become the delivery partner and will be supported by their extended supply chain to establish the ongoing support of Scape’s marketing team providing PR and marketing services.
Experience of previous procurement exercises, coupled with user feedback, has confirmed that engagement with a single delivery partner or consortium of bidders, supported by their supply chain enables the successful bidder to deliver cost and quality benefits, innovation, continuous improvement and allows immediate engagement in delivering the services in an effective manner. Industry research and knowledge confirms that there are numerous bidders that are able to deliver these services encompassing the value spread associated with this contract.
The contract will be for a period of 5 years. This will comprise of an initial period of two (2) years followed by annual increments up to a maximum of five (5) years, 2 + 1 + 1 + 1. At the commencement of the contract there will be an initial period of up to 12 weeks during which Scape Group and the successful bidder will work together to establish clear operating protocols and standards for the period of the contract. However, the contract will be operational and available for call off from the commencement date.
The current UK wide Contract is due to expire on 31 January 2020 and until that date call-offs will continue, and delivery of these projects will also continue until the new contract and delivery partner are confirmed. The successful bidder as the new delivery partner will be required to work alongside the outgoing/previous framework provider.
Further arrangements may be required by Scape if it establishes that this arrangement is limited by capacity or there is a need to meet the requirements of a specific work stream. Quarterly reviews will be undertaken by the management team and a new framework exercise undertaken if the need arises. Any further procurement exercises will be independent of and will not affect, the arrangements with the successful Bidder appointed pursuant to this procurement exercise, although there may be some overlap.
The form of the contract to be entered into by the successful bidder will be drafted in accordance with and take into account the specific needs of Scape and will be included in the ITT. The contract will be entered into by Scape and the successful bidder, with call off agreements being contracted directly between Scape’s marketing and communications team and the new contract delivery partner.
Delta
Scape is using the Delta eSourcing web-based service to manage this procurement.
Suppliers must read through these instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on: http://delta-esourcing.com/delta You must register on this site to respond for this procurement, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to response manager and add the following access code: 8Y9D9F8HJJ. Please ensure you follow any instruction provided to you there.
The deadline for submitting your response is stated within the Delta eSourcing suite, this contract notice and the PQQ document. Please ensure that you allow yourself plenty of time when responding to this invitation prior to the closing date and time, especially when uploading documents. Scape will not be held accountable for any errors made by suppliers in submitting their completed PQQ.
If you experience any technical difficulties with the Delta eSourcing suite please contact the Delta eSourcing help desk on +44 8452707050 or email:helpdesk@delta-esourcing.com
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Interview
/ Weighting: 10
Cost criterion: Price
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 084-200522
Section V: Award of contract
Contract No: GRP004
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/03/2020
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
City Press Services Ltd
01924203
5th Floor Union, 2-10 Albert Square, England
Manchester
M2 6LW
UK
NUTS: UKD3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract is suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers was based solely on the criteria set out for the procurement.
To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=496543888
Go reference: GO-2020526-PRO-16629519
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority incorporated a minimum 10 calendar day standstill period at the point that an award decision notice was communicated to tenderers. The award decision notice specified the criteria for the award of the framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender and specified when the standstill period ended.
VI.5) Date of dispatch of this notice
26/05/2020