Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Perth and Kinross Council
2 High Street
Perth
PH1 5PH
UK
Contact person: Lynn Law
Telephone: +44 1738475000
E-mail: LLaw@pkc.gov.uk
NUTS: UKM77
Internet address(es)
Main address: http://www.pkc.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Financial Management System
Reference number: PKC10394
II.1.2) Main CPV code
72212442
II.1.3) Type of contract
Services
II.1.4) Short description
Capita’s PAY360 is the Councils Income management system for both front and back office. The system controls and validates income imported from a wide range of sources including internet and telephone payments along with a counter based collection facility.
Perth and Kinross Council's financial Management System supports our Business activities for Sales, General and Purchase Ledger.
Perth and Kinross Council have awarded all requirements detailed to one supplier.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 334 460.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48442000
II.2.3) Place of performance
NUTS code:
UKM77
II.2.4) Description of the procurement
Capita’s PAY360 is the Councils Income management system for both front and back office. The system controls and validates income imported from a wide range of sources including internet and telephone payments along with a counter based collection facility.
Perth and Kinross Council's Financial Management System supports our business activities for Sales, General and Purchase Ledger.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract value is the estimated for a 10-year period. This includes an initial 5 year contract period with the option to extend for 3 years plus 2 years.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
We have worked closely with our provider of the service for a number of years to integrate the service into the core function of our Financial system. If to be fully tendered then an alternative successful supplier may take some time to develop the service to the same level of provision, which may result in a significant negative impact to our ability to manage our financial services.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 222-545490
Section V: Award of contract
Contract No: PKC10394
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Capita Integrated Business Solutions
The Spirella Building
Letchworth
SG6 4ET
UK
Telephone: +44 7557203007
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 334 460.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Please note the contract award value is an estimate, this is due the Merchant fees varying depending on demand.
(SC Ref:645162)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
Tay Street
Perth
PH2 8NL
UK
Internet address(es)
URL: http://www.pkc.gov.uk
VI.5) Date of dispatch of this notice
06/05/2021