Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cartrefi Conwy
Morfa Gele
Abergele
LL22 8LJ
UK
Contact person: Wayne Bannister
Telephone: +44 7717543344
E-mail: wayne.bannister@cartreficonwy.org
NUTS: UKL13
Internet address(es)
Main address: http://www.cartreficonwy.org
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1206
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cartrefi Conwy Servicing & Maintenance Contracts: Lots 1-8
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Servicing and maintenance of various domestic installations
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 700 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Servicing, maintenance and repair of fire fighting equipment and emergency lighting
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
North Wales
II.2.4) Description of the procurement
Subject to OJEU procurement criteria
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Door entry and warden call systems
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
North Wales
II.2.4) Description of the procurement
Ojeu compliant tender
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Asbestos Removals
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKL13
II.2.4) Description of the procurement
Ojeu compliant procurement
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Electrical testing, solar PV and electrical servicing
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
North Wales
II.2.4) Description of the procurement
Ojeu
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Water Hygiene
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
North Wales
II.2.4) Description of the procurement
Ojeu
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Environmental Clean
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
North Wales
II.2.4) Description of the procurement
Ojeu
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Ground Maintenance
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
North Wales
II.2.4) Description of the procurement
Ojeu
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Commercial and Renewable Heating
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
North Wales
II.2.4) Description of the procurement
Ojeu
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 240-594940
Section V: Award of contract
Lot No: 1
Title: Servicing, maintenance and repair of fire fighting equipment and emergency lighting
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/05/2021
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SNOWDONIA FIRE PROTECTION
THE OLD SMITHY, WAUNFAWR
CAERNARFON
LL554YS
UK
Telephone: +44 1286650235
NUTS: UKL12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 82 204.50
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Door entry and warden call systems
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/05/2021
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ASM access Ltd
4A Williams House, Conway Road
Conwy
LL285HE
UK
Telephone: +44 1492550021
NUTS: UKL13
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 75 915.75
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Asbestos Removals
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/05/2021
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
C&A Asbestos Removal Ltd
Unit A6, Cibyn Industrial Estate
Caernarfon
LL552BD
UK
Telephone: +44 7799673348
NUTS: UKL12
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 142 500.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Electrical testing, solar PV and electrical servicing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/05/2021
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Pentraeth Fire and Security Ltd
Unit 17, Pentraeth Industrial Estate
Pentraeth
LL758LJ
UK
Telephone: +44 1248450061
NUTS: UKL11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 325 666.50
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Water Hygiene
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/05/2021
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Total Environmental Compliance Ltd
1 Earlstrees Court, Earlstrees Industrial Estate
Corby
NN174AX
UK
Telephone: +44 1512579302
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 23 262.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Environmental Clean
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/05/2021
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Power Chem Environmental Services
Newlands House, 16 Windsor Drive
Old Colwyn
LL298BB
UK
Telephone: +44 7789590627
NUTS: UKL13
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 104 640.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Title: Ground Maintenance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/05/2021
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Man Coed VM Ltd
Reigan Industrial Estate, Factory Road, Sandycroft
Deeside
CH52QJ
UK
Telephone: +44 1244288088
NUTS: UKL23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 193 758.97
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 8
Title: Commercial and Renewable Heating
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.3) Additional information
(WA Ref:109859)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.2) Body responsible for mediation procedures
The Association of Consultant Architects Ltd
60 Godwin Road
Bromley, Kent
BR2 9LQ
UK
Telephone: +44 2084669079
E-mail: ppc@ACArchitects.co.uk
Internet address(es)
URL: www.ACArchitects.co.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
17. PROBLEM SOLVING HIERARCHY
17.1 Cartrefi Conwy will operate the Programmes as a partnership in a spirit of trust and mutual co-operation with an emphasis on delivering an excellent service to customers and problem solving.
17.2 Issues or disputes should generally be resolved at source between the relevant parties involved in accordance with clause 14 of the Contract. In this regard Cartrefi Conwy will expect that all parties will adopt a proactive approach to the identification of issues and will provide early warning of any problems likely to affect the cost or performance of their respective Programme.
17.3 Where it is not possible to solve the issue at source, the following Problem Solving Hierarchy will be followed:
Stage 1: The selected Service Provider’s Operations Manager/Surveyor/Consultant and Cartrefi Conwy’s Contracts Manager will consider any matters on an informal basis and seek a joint resolution. Where the outcome is not satisfactory to both parties or cannot be resolved within 5 working days, either party may escalate the matter to Stage 2;
Stage 2: The selected Service Provider’s Operations Director and Cartrefi Conwy’s Lead Contracts Manager will consider the matter and seek to agree a mutually acceptable resolution to the dispute. Where the outcome is not satisfactory to both parties or cannot be resolved within a further 5 working days, either party may escalate the matter to Stage 3;
Stage 3: The selected Service Provider’s Regional Director and Cartrefi Conwy’s Head of Compliance, Investment and Assets will consider the matter and will determine the most equitable and amicable outcome in the interests of both parties. Where the outcome is likely to have a materially detrimental impact to the business plan of either party the issue will be taken to the Core Group.
VI.4.4) Service from which information about the review procedure may be obtained
Cartrefi Conwy
Morfa Gele
Abergele
LL22 8LJ
UK
Telephone: +44 3001240040
E-mail: enquiries@cartreficonwy.org
Internet address(es)
URL: www.cartreficonwy.org
VI.5) Date of dispatch of this notice
17/05/2021