CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

University of South Wales Sports Kit 2021 - 2024

2.2

Description of the goods or services required

Tenders are being invited for the provision of the supply of sports clothing for academic sports courses (students and staff) and playing kits for the competitive student sports teams.

The University is looking for a new 3 year partnership to supply sports clothing for academic sports courses (students and staff) and playing kit for the competitive student sports teams.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=110674.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Tenders are being invited for the provision of the supply of sports clothing for academic sports courses (students and staff) and playing kits for the competitive student sports teams.

The University is looking for a new 3 year partnership to supply sports clothing for academic sports courses (students and staff) and playing kit for the competitive student sports teams.

The kit supplier would supply in two separate parts. The Academic Sports Kit would be ordered by the University and the Competitive Sports Kit would be by the Union. Although this would be from the same supplier, this would be on a separate ordering and invoice procedure to comply with the differing financial regulations in the Students Union and the University.

Key would be to deliver best value to the students. The advantages in this approach would be the continuous development of the partnership to benefit both parties.

The partnership would start for the beginning of the academic year in 2021 and finish at the end of the academic year 2024 but with a potential of an additional 2 x 1 year extensions.

The University is seeking to develop efficient and cost-effective arrangements which will be capable of meeting future market and technological changes, and which will meet, and often exceed, user expectations. It is looking for a partnership relationship in which it can be confident will fulfil all the University’s current and future requirements. It is important that any potential partner can add value through an effective dedicated support team backed up by a proactive education sector specialist Relationship Manager.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Experience of supplying sports kit to Universities

• It is essential that the company has had previous experience of supplying academic sports clothing to university students. This experience would include the administration and meeting the very tight deadlines required to ensure that all orders are processed and ready for the beginning of each academic year.

On line Shop

• The supplier will need to have an ‘on line’ shop where students can purchase any additional kit directly from the supplier. The supplier should have sufficient stock to supply kit within 3 weeks of order.

Kit Supplier Shop

• Company to provide an on-campus provision to help support the student experience relating to kit issues.

• Hold Comprehensive Public Liability Insurance.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

Tender 1692

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Your tender submission must be uploaded to the Sell2Wales portal Postbox.

Your submission must be received by the closing time and date of midday, Tuesday 8th June 2021.

You should allow adequate time for the loading of your documents so as to ensure receipt as the postbox will electronically close at the deadline time and no further submissions will be accepted.

All queries in relation to the tender should be conducted via the Q&A function attached to this notice.

(WA Ref:110674)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As part of the tendering process the University will be looking at ways that even more value may be obtained and would like to seek community benefits from this tender. Examples of the kind of benefits / opportunities that we would like to see are, for example, e.g. lectures, guest speaker slots, scholarships or perhaps student placements or internships.

When submitting your tender, you will need to submit a plan in a separate word document of how you would anticipate delivering any benefits through this contract. The community benefits will not be scored or evaluated but will be included as a condition of contract with the successful supplier.

5.2

Additional Documentation

5.3

Publication date of this notice