Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
Department for Infrastructure
Clarence Court, 10 — 18 Adelaide Street
Belfast
BT2 8GB
UK
Contact person: Adam Heanen
Telephone: +44 2890540210
E-mail: pb2@infrastructure-ni.gov.uk
NUTS: UKN0
Internet address(es)
Main address: www.infrastructure-ni.gov.uk
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DRD Roads Service — Road Maintenance (Client) System Replacement Project
Reference number: Project_5950
II.1.2) Main CPV code
72250000
II.1.3) Type of contract
Services
II.2) Description
II.2.1) Title
DRD Roads Service — Road Maintenance (Client) System Replacement Project
II.2.2) Additional CPV code(s)
48326000
48430000
48517000
48810000
71311220
72222300
72250000
48100000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Roads Service is seeking a map based solution to manage road maintenance functions such as cyclic inspections, works ordering and customer enquiries. Whilst the bulk of the system's users operate in a ‘back office' environment there is also a substantial element of mobile inspection work which will require part of the system to operate on mobile devices.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 120
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2013/S 046-073616
Section V: Award of contract/concession
Lot No: 1
Contract No: 1
Title: DRD Roads Service — Road Maintenance (Client) System Replacement Project
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
01/03/2013
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
W.D.M. Ltd
Western Works, North View, Staple Hill
Bristol
BS16 4NX
UK
E-mail: anc@wdm.co.uk
NUTS: UKK11
Internet address(es)
URL: www.wdm.co.uk
The contractor/concessionaire is an SME:
Yes
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 2 710 200.00
GBP
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court, Royal Courts of Justice
Chichester Street
Belfast
BT1 3JF
UK
VI.4.2) Body responsible for mediation procedures
High Court, Royal Courts of Justice
Chichester Street
Belfast
BT1 3JF
UK
VI.5) Date of dispatch of this notice
21/05/2021
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
72250000
VII.1.2) Additional CPV code(s)
48326000
48430000
48517000
48810000
71311220
72222300
72250000
48100000
VII.1.3) Place of performance
NUTS code:
UKN
VII.1.4) Description of the procurement
Roads Service is seeking a map based solution to manage road maintenance functions such as cyclic inspections, works ordering and customer enquiries. Whilst the bulk of the system's users operate in a ‘back office' environment there is also a substantial element of mobile inspection work which will require part of the system to operate on mobile devices.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 120
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 3 311 271.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
W.D.M. Ltd
Western Works, North View, Staple Hill
Bristol
BS16 4NX
UK
E-mail: ianc@wdm.co.uk
NUTS: UKK11
Internet address(es)
URL: www.wdm.co.uk
The contractor/concessionaire is an SME:
Yes
VII.2) Information about modifications
VII.2.1) Description of the modifications
Increase in total estimated contract value.
VII.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Over the course of the Road Maintenance Client System (RMCS) contract there have been numerous system changes introducing a range of functionality enhancements that has improved record accuracy, processing efficiency savings, and range of customer online functions. A major change included the merging of the Lighting Management System into the RMCS contract. A combination of duplication of cost, inconvenience and technical reasons would have prevented a change of contractor to introduce these necessary updates to functionality.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 2 710 200.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 3 311 271.00 Currency: GBP