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02 Contract Notice

Supply of Alcohol for onboard Catering and Trolley Service

  • First published: 28 May 2021
  • Last modified: 28 May 2021

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-110399
Published by:
Transport for Wales
Authority ID:
AA50685
Publication date:
28 May 2021
Deadline date:
12 July 2021
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

TfW is looking to appoint suppliers to supply a selection of Alcohol beverages for onboard catering services and trolley services. The key objective of this procurement process is to secure the supply and distribution of alcoholic and associated beverages that offers Transport for Wales value for money and added value in the goods and associated services being provided. The services will be split into 2 lots and will require a premier service and standard service. The Premier service will include beverages for passengers who have chosen a ticket to include a 3 course meal or a hot/cold buffet. The standard service will be for standard seating on long journeys. Lot 1 will consist of Ales, Lagers, Cider, Stouts and spirits. Lot 2 will consist of Red, White, Rose wines CPV: 24322500, 15910000, 15911100, 15961100, 15961000, 15941000, 24322500, 15930000, 15931100, 15931200, 24322500.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Transport for Wales

3 Llys Cadwyn, Taff Street

Pontypridd

CF37 4TH

UK

Contact person: Leanne Millard

Telephone: +44 2921673434

E-mail: procurement@tfw.wales

NUTS: UKL

Internet address(es)

Main address: http://trc.cymru

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA50685

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Transport related services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply of Alcohol for onboard Catering and Trolley Service

Reference number: C000466.00

II.1.2) Main CPV code

24322500

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

TfW is looking to appoint suppliers to supply a selection of Alcohol beverages for onboard catering services and trolley services.

The key objective of this procurement process is to secure the supply and distribution of alcoholic and associated beverages that offers Transport for Wales value for money and added value in the goods and associated services being provided.

The services will be split into 2 lots and will require a premier service and standard service.

The Premier service will include beverages for passengers who have chosen a ticket to include a 3 course meal or a hot/cold buffet.

The standard service will be for standard seating on long journeys.

Lot 1 will consist of Ales, Lagers, Cider, Stouts and spirits.

Lot 2 will consist of Red, White, Rose wines

II.1.5) Estimated total value

Value excluding VAT: 200 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 1

II.2) Description

Lot No: 1

II.2.1) Title

Supply of Ales, Lagers, Ciders, Stouts and Spirits

II.2.2) Additional CPV code(s)

15910000

15911100

15961100

15961000

15941000

24322500

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

There are 4 main delivery locations:

Newport

Carmarthen

Shrewsbury

Chester

TfW reserves the right to add and or remove locations

II.2.4) Description of the procurement

TfW are looking for one main supplier with a reserve supplier to provide Alcohol for our customers.

Lot 1 will consist of

Ales, Lagers, Ciders & Stouts:

500ml NRBs, 330ml NRBs, 330ml cans.

NRBs will be for the premier service only.

Our lager and ale selection will aim to be of a premium positioning. Offering well known premium brands as our standard, then moving up the category ladder into the craft sector.

The cider range will be needed to consist of one apple and one fruit cider.

Spirits:

70cl and 5cl.

5cl NRBs will be required for the trolley service, for this service we require vodka, gin, flavoured gin, spiced rum, bourbon, whisky.

70cl NRBs will be required for the premier service. We will look to expand our spirits range on this service and will discuss requirements with the successful supplier.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical review / Weighting: 65%

Price / Weighting:  35%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

an extension for 12 months

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

TfW reserves the right to add and or remove products to the service provided.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Supply of Wines for premier and standard service

II.2.2) Additional CPV code(s)

15930000

15931100

15931200

24322500

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

There are 4 main delivery locations:

Newport

Carmarthen

Shrewsbury

Chester

TfW reserves the right to add and or remove locations.

II.2.4) Description of the procurement

TfW are looking for one main supplier with a reserve supplier to provide Alcohol as part of our catering services.

TfW and the Supplier(s) will working in partnership to develop our wine menu. This will need to appeal to different taste profiles, covering familiar to emerging varietals, from old world to new world wines.

75cl white, red, rosé and sparkling wine

187ml white, red and rosé wine

20cl sparkling wine

Lot 2 suppliers are also required to offer Product knowledge training to TfW’s staff. This training is to be tailored to TfW and will include:

Products that will complement the food served for the premium service.

The taste and bouquet of each wine

Its origin

How to store and serve

Suppliers are to note this is not an exhaustive list and further training may be added to the contract.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical review / Weighting: 65%

Price / Weighting:  35%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 12 months

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

TfW reserves the right to add and or remove products to the service

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/07/2021

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 12/07/2021

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

48 months

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Transport for Wales are looking for suppliers to supply our fleet with Alcohol for both a premium service and trolley service.

Premier services

This is only available on the Cardiff – Holyhead service on weekdays only. From September 2021 this service will increase from two to six services per day.

The premier class catering offers two services:

- standard class which consists of a buffet car, which provides hot food and drink.

- premier class which consists of a 3-course meal prepared by our on-board chefs. This service offers a prime opportunity for TfW catering staff to upsell premium products to our customers. TfW requires premium wines which differ from the standard class and trolley service

Trolley service

TfW’s trolley service is available on multiple long-distance journeys. This service provides at seat catering for our customers travelling on our fleet, offering a range of alcohol and non-alcohol drinks and snacks.

Due to space constraints the suppliers are required to supply 330ml and 500ml cans/plastic bottles for Ales, Lagers, Ciders and Stouts except. Please note the 500mls will be for the premium service only.

The key objective of this procurement process is to secure Alcoholic Beverages that offer TfW value for money and added value in the goods and associated services being provided. In order to do this, the requirements have been split into two separate lots and will be awarded to a single source supplier with a reserve supplier for each lot.

Suppliers should note as part of the tender evaluation TfW will visit site (Covid19 compliant) and undertake a taste testing session for lot 2 wines only.

NOTE: TfW is using eTenderwales to carry out this procurement process. https://etenderwales.bravosolution.co.uk

ITT_87685

Project_47396

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=110399

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

please refer to tender documentation for futher information

(WA Ref:110399)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

28/05/2021

Coding

Commodity categories

ID Title Parent category
24322500 Alcohol Alcohols, phenols, phenol-alcohols and their halogenated, sulphonated, nitrated or nitrosated derivatives; industrial fatty alcohols
15961000 Beer Malt beer
15941000 Cider Cider and other fruit wines
15910000 Distilled alcoholic beverages Beverages, tobacco and related products
15961100 Lager Beer
15931100 Sparkling wine Unflavoured wines
15911100 Spirits Spirituous beverages
15931200 Table wine Unflavoured wines
85 Transport for Wales Sell2Wales Projects
15930000 Wines Beverages, tobacco and related products

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
100 UK - All
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
28 May 2021
Deadline date:
12 July 2021 00:00
Notice type:
02 Contract Notice
Authority name:
Transport for Wales
Publication date:
15 October 2021
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Transport for Wales

About the buyer

Main contact:
procurement@tfw.wales
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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