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Notice Details

Title: Procurement Food Hubs Evaluation Contract
OCID: ocds-kuma6s-121027
Published by: Social Farms and Gardens
Authority ID: AA78256
Publication Date: 05/05/2022
Deadline Date: 23/05/2022
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Project Overview
This pilot project is about creating an evidence base to prove that the public sector CAN procure efficiently from local producers using methods that benefit the natural environment and local prosperity. It will pilot the use of Food Hubs as a mechanism for local producers to provide the scale and technology needed to supply the public sector effectively.
During 2020, Covid-19 and Brexit negotiations have highlighted many of the issues that Wales faces in producing its own food, particularly food that improves the health of our nation, reduces socio-economic inequalities and enhances biodiversity.
We will support two Food Hubs (in Powys and Carmarthenshire) to expand their reach and move into procurement, whilst still delivering the Food Hub vision of a connected, local and environmentally-sound model.
Procured services in the UK is a minefield of legislation, bureaucracy and paperwork, the Partnership will provide expertise and training to ensure access for Hubs and growers.
We will develop and adapt existing technology to meet the needs of customers using procurement systems and provide added data to build the case for this model.
Powys and Carmarthenshire rural regions are already exploring innovative approaches and collaboration to develop local supply chains. We will support them with investments to diversify and work towards the economic and environmental benefits proposed within the forthcoming Agriculture (Wales) Bill.
The case studies and data we produce will be disseminated via Sustainable Food Places and other networks to encourage wider participation from large-scale purchasers, growers and rural communities.
Evaluation Requirements
Evaluation will be focused on capturing learning from this pilot to influence future activity and policy that encourages customers procuring food for the public sector to prioritise short supply chains (and regenerative growing) within Wales. Hubs will use Open Food Network technology and other resources to collect data throughout the project to demonstrate the wider benefits of this model.
Evaluation reports will be required to capture the opportunities, challenges, successes and learning points for:
- Growers/producers
- Food Hubs (aggregating produce and selling to wholesaler/direct to customers)
- Existing suppliers (wholesale)
- Procurers
The final learning document will be used as a guide by others elsewhere in Wales as well as policy makers who influence procurement rules in the public sector. It must be an active document with recommendations and case studies to bring the model to life and must consider that this model (revised according to the experience of the pilot) can, and will, be implemented elsewhere in Wales.
Requirements:
• Evaluation will be embedded into the project activity from the outset (once evaluators appointed). Evaluators will work closely with the project lead and delivery partners and provide advice and guidance to make data collection simple and consistent.
• Data collection will include qualitative and quantitative data.
• Evaluators will participate in 8 Steering Group meetings to ensure learning is embedded in the wider picture of short supply chain procurement.
• Evaluators will visit each of the two Hub sites in Powys and Carmarthenshire for face-to-face discussion with partners at least four times during the project.
• Evaluators will meet with a range of end-customers and producers to understand their experience and impact of this pilot.
• Evaluators will keep abreast of food procurement legislation, policy and other initiatives in Wales and further afield, to ensure the final report is in tune with wider strategies and practices.
Outputs
• One interim evaluation report.
• One final evaluation report.
• A “Key Learning Document” which will be disseminated to procurers, growers/producers, Hubs and policy makers to ensure learning from this project is used to influence future activity and policy. This documen

This notice is also available in the following languages:

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Social Farms and Gardens

Top Floor, 9 Broad Street,

Newtown

SY16 2LU

UK

Alison Sheffield

+44 7752542853

alison@farmgarden.org.uk

https://www.farmgarden.org.uk

1.2

Address from which documentation may be obtained


Social Farms and Gardens

Top Floor, 9 Broad Street,

Newtown

SY16 2LU

UK

Alison Sheffield

+44 7752542853

alison@farmgarden.org.uk

https://www.farmgarden.org.uk

1.3

Completed documents must be returned to:


Social Farms and Gardens

Top Floor, 9 Broad Street,

Newtown

SY16 2LU

UK

Alison Sheffield

+44 7752542853

alison@farmgarden.org.uk

https://www.farmgarden.org.uk

2 Contract Details

2.1

Title

Procurement Food Hubs Evaluation Contract

2.2

Description of the goods or services required

Project Overview

This pilot project is about creating an evidence base to prove that the public sector CAN procure efficiently from local producers using methods that benefit the natural environment and local prosperity. It will pilot the use of Food Hubs as a mechanism for local producers to provide the scale and technology needed to supply the public sector effectively.

During 2020, Covid-19 and Brexit negotiations have highlighted many of the issues that Wales faces in producing its own food, particularly food that improves the health of our nation, reduces socio-economic inequalities and enhances biodiversity.

We will support two Food Hubs (in Powys and Carmarthenshire) to expand their reach and move into procurement, whilst still delivering the Food Hub vision of a connected, local and environmentally-sound model.

Procured services in the UK is a minefield of legislation, bureaucracy and paperwork, the Partnership will provide expertise and training to ensure access for Hubs and growers.

We will develop and adapt existing technology to meet the needs of customers using procurement systems and provide added data to build the case for this model.

Powys and Carmarthenshire rural regions are already exploring innovative approaches and collaboration to develop local supply chains. We will support them with investments to diversify and work towards the economic and environmental benefits proposed within the forthcoming Agriculture (Wales) Bill.

The case studies and data we produce will be disseminated via Sustainable Food Places and other networks to encourage wider participation from large-scale purchasers, growers and rural communities.

Evaluation Requirements

Evaluation will be focused on capturing learning from this pilot to influence future activity and policy that encourages customers procuring food for the public sector to prioritise short supply chains (and regenerative growing) within Wales. Hubs will use Open Food Network technology and other resources to collect data throughout the project to demonstrate the wider benefits of this model.

Evaluation reports will be required to capture the opportunities, challenges, successes and learning points for:

- Growers/producers

- Food Hubs (aggregating produce and selling to wholesaler/direct to customers)

- Existing suppliers (wholesale)

- Procurers

The final learning document will be used as a guide by others elsewhere in Wales as well as policy makers who influence procurement rules in the public sector. It must be an active document with recommendations and case studies to bring the model to life and must consider that this model (revised according to the experience of the pilot) can, and will, be implemented elsewhere in Wales.

Requirements:

• Evaluation will be embedded into the project activity from the outset (once evaluators appointed). Evaluators will work closely with the project lead and delivery partners and provide advice and guidance to make data collection simple and consistent.

• Data collection will include qualitative and quantitative data.

• Evaluators will participate in 8 Steering Group meetings to ensure learning is embedded in the wider picture of short supply chain procurement.

• Evaluators will visit each of the two Hub sites in Powys and Carmarthenshire for face-to-face discussion with partners at least four times during the project.

• Evaluators will meet with a range of end-customers and producers to understand their experience and impact of this pilot.

• Evaluators will keep abreast of food procurement legislation, policy and other initiatives in Wales and further afield, to ensure the final report is in tune with wider strategies and practices.

Outputs

• One interim evaluation report.

• One final evaluation report.

• A “Key Learning Document” which will be disseminated to procurers, growers/producers, Hubs and policy makers to ensure learning from this project is used to influence future activity and policy. This document can include case studies that will be produced by other delivery partners and should contain summary infographics/slides.

Open Food Network (OFN) and other partners/contractors will be collecting data to demonstrate the wider social, environmental, economic and health benefits of local supply chains and agroecological growing practices.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=121027.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

79419000 Evaluation consultancy services
1000 WALES
1010 West Wales and The Valleys
1011 Isle of Anglesey
1012 Gwynedd
1013 Conwy and Denbighshire
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1017 Bridgend and Neath Port Talbot
1018 Swansea
1020 East Wales
1021 Monmouthshire and Newport
1022 Cardiff and Vale of Glamorgan
1023 Flintshire and Wrexham
1024 Powys

2.4

Total quantity or scope of tender

Budget: £12,500 evaluation + £5,000 for final recommendations and dissemination materials (Two pieces of work could be commissioned separately).

Timeframe: May 2022 – June 2023 (13 months).

3 Conditions for Participation

3.1

Minimum standards and qualification required

Conditions for participation

• Experience of community food sector.

• Experience of working with growers/producers.

• Experience of working with public sector.

• Experience of evaluating community and/or food projects in Wales.

• Ability to complete the work within the specified timeframes.

• Ability to meet with two procurement food hubs in Carmarthenshire and Powys.

• Understanding of developments in public food procurement in Wales.

• Willingness to work in Welsh and English.

4 Administrative Information

4.1

Type of Procedure

Single stage - Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

Time-limit for receipt of completed tenders
    23-05-2022  Time  12:00

Estimated award date
 27-05-2022

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN  CY 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Contact for further information:

Alison Sheffield, Project Coordinator,

Social Farms & Gardens

alison@farmgarden.org.uk

07752 542 853

www.farmgarden.org.uk

(WA Ref:121027)

Relates to the following project/programme financed by EU Community Funds: This project has received funding through the Welsh Government Rural Communities – Rural Development Programme 2014-2020, which is funded by the European Agricultural Fund for Rural Development and the Welsh Government.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

Evaluation Brief April 2022 CYM
Evaluation Brief April 2022

5.3

Publication date of this notice

 05-05-2022

Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: alison@farmgarden.org.uk
Admin Contact: alison@farmgarden.org.uk
Technical Contact: N/a
Other Contact: alison@farmgarden.org.uk

Commodity Categories

Commodity Categories
IDTitleParent Category
79419000Evaluation consultancy servicesBusiness and management consultancy services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
05/05/2022 Evaluation Brief April 2022 CYM Evaluation Brief CYM April 2022126.03 KB3
05/05/2022 Evaluation Brief April 2022 Evaluation Brief April 2022134.68 KB9

Replaced Documents

There are no previous versions of these documents

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