Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Crawley Borough Council
Town Hall, The Boulevard
Crawley
RH10 1UZ
UK
Contact person: Procurement Team
E-mail: procurement@horsham.gov.uk
NUTS: UKJ28
Internet address(es)
Main address: www.crawley.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home
I.1) Name and addresses
Horsham District Council
Parkside, Chart Way
Horsham
RH12 1RL
UK
Contact person: Procurement Team
E-mail: procurement@horsham.gov.uk
NUTS: UKJ28
Internet address(es)
Main address: www.horsham.gov.uk
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Crawley BC and Horsham DC - Tree Maintenance and Inspection Services Contract
Reference number: CRBC - 033183
II.1.2) Main CPV code
77211500
II.1.3) Type of contract
Services
II.1.4) Short description
Crawley Borough Council and Horsham District Council invite tenders for the provision of tree maintenance and inspection services. This tender process is split into two separate Lots, each with differing requirements and contract lengths. Bidders may submit a tender for one or both Lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
5 170 000.00
GBP
II.2) Description
Lot No: B
II.2.1) Title
Horsham District Council
II.2.2) Additional CPV code(s)
77211500
77341000
77211300
77200000
77211400
II.2.3) Place of performance
NUTS code:
UKJ28
Main site or place of performance:
Within the district of Horsham.
II.2.4) Description of the procurement
Lot B: Horsham District Council invites tenders for the provision of tree maintenance and associated services within the Horsham District as well as remedial and reactive work. The Council also requires a yearlong tree inspection service to be provided for a fixed annual fee. The Commencement Date for the delivery of the services is scheduled to be on 1st April 2022 at 00:00 hours. The Contract will be awarded for a period of 6 years and 10 months until 31st January 2029, with an option to extend for a further period/s of up to 7 years subject to performance and the absolute discretion of the Council. The estimated contract value provided includes the optional extension period.Horsham District Council’s tree stock includes trees in town centres, parks and open spaces as well as hedgerows and areas of ancient woodland. The Council doesn’t have a register of all trees within its responsibility. The value of work which has been put through this contract in the last two financial years is approximately £100,000 per annum (excluding inspection costs). It is estimated that this may rise to £120,000 per annum over the life of the future contract for core services. The Council has identified additional work being required over the next five years due to a major disease affecting a significant proportion of Ash tree stock. Whilst it is extremely hard to predict the extent of the disease the Council is anticipating an additional expenditure of between £700,000.00 to £1,600,000.00 in the next five years to deal with the disease. Bidders should be aware that the estimated values stated in this notice and within the tender documents includes the potential £1,600,000.00 costs associated with Ash Dieback, and Bidders should note that no volumes or values can be guaranteed.The Council is managing this tender process and communicating with Bidders using the SE Shared Services e-sourcing portal hosted by In-Tend Limited (the Portal). No hard copy documents will be issued and all communications with the Council (including submission of tenders) will be conducted via the Portal.
II.2.5) Award criteria
Quality criterion: Quality Questions
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: A
II.2.1) Title
Crawley Borough Council
II.2.2) Additional CPV code(s)
77211500
77341000
77211400
77200000
77230000
77211300
II.2.3) Place of performance
NUTS code:
UKJ28
Main site or place of performance:
Within the borough of Crawley.
II.2.4) Description of the procurement
Lot A: Crawley Borough Council invites tenders for the provision of tree maintenance and associated services within the Crawley Borough, including planned maintenance as well as remedial and reactive work. The Commencement Date for the delivery of the services is scheduled to be on 1st April 2022 at 00:00 hours. The Contract will be awarded for a period of 5 years until 31st March 2027.Crawley Borough Council has a current stock of approximately 272,500 trees, 30,000 of which are within residential areas or high footfall parks, and is responsible for auditing, cataloguing, planting, inspecting and maintaining them. The value of work which has been put through this contract in the last two financial years is approximately £245,000 per annum, however no volume or value is guaranteed by the Council. It is expected that a similar requirement will be required over the life of the future contract. The Council is currently undertaking a tree survey which may result in additional work being identified due to a major disease affecting a significant proportion of Ash tree stock.The Council is managing this tender process and communicating with Bidders using the SE Shared Services e-sourcing portal hosted by In-Tend Limited (the Portal). No hard copy documents will be issued and all communications with the Council (including submission of tenders) will be conducted via the Portal.
II.2.5) Award criteria
Quality criterion: Quality Questions
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-019075
Section V: Award of contract
Lot No: A
Title: Crawley Borough Council
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/03/2022
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Idverde Limited
3542918
Octavia House, Westwood Business Park, Westwood Way
Coventry
CV4 8JP
UK
NUTS: UKG33
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 803 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: B
Title: Horsham District Council
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/03/2022
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Idverde Limited
3542918
Octavia House, Westwood Business Park, Westwood Way
Coventry
CV4 8JP
UK
NUTS: UKG33
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 3 367 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand, Holborn Town
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
05/05/2022