Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Leeds Trinity University
Brownberrie Lane
Mark Hayter
LS18 5HD
UK
Telephone: +44 1132837100
E-mail: m.hayter@leedstrinity.ac.uk
NUTS: UKE4
Internet address(es)
Main address: https://www.leedstrinity.ac.uk/
Address of the buyer profile: https://www.delta-esourcing.com/tenders/UK-title/6E379988TB
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Mark-Hayter:-Miscellaneous-software-development-services-and-computer-systems./6E379988TB
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Moodle Hosting
Reference number: ITS075LTU
II.1.2) Main CPV code
72212900
II.1.3) Type of contract
Services
II.1.4) Short description
The university wishes to migrate its current Moodle provision to SaaS and seeks the services of a hosting company that has the expertise and resources required to meet our maintenance and technical support needs, ideally a Moodle Certified Partner.
II.1.5) Estimated total value
Value excluding VAT:
150 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds
II.2.4) Description of the procurement
The key objectives and deliverables of this project are:
1.Migrate our Moodle environment to SaaS hosting. The chosen supplier will:
•Provide development, test, and live instances of Moodle
•Monitor and maintain our database, servers, and back-ups.
•Upgrade our systems and additional plug-ins
•Configure, maintain, and develop Moodle integration end points
•Troubleshoot problems and faults.
•Apply security patches to ensure that our VLE is not vulnerable to cyber-attacks.
•Act as a ‘trusted partner’ to proactively alert us to new technical developments, features and functionality, provide guidance on best practice, develop customisations, and share information on relevant trends in the sector to guide future VLE and Digital Learning strategy
2.Documentation/guidance for the Digital Learning Team on escalating problems and faults that they are unable to resolve to the third party.
3.Processes for notification, testing, scheduling and approval of upgrades and configuration changes
4.Academic staff and student user comms and guidance on any changes to the look and feel of the Moodle user interface e.g., changes to menu/block locations, terminology, and content creation processes
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
At the contract expiry, the contract is likely to be renewed by tender.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The university reserves the right to extend the contract for any period up to a maximum of two years, subject to satisfactory contract performance
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Moodle Certified Service Provider (Hosting)
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/06/2022
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
23/06/2022
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
at the expiry of the current contract, dependent on extensions having been invoked
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=688314636
GO Reference: GO-202256-PRO-20095952
VI.4) Procedures for review
VI.4.1) Review body
Leeds Trinity University
Brownberrie Lane
Leeds
LS18 5HD
UK
Telephone: +44 1132837100
VI.4.2) Body responsible for mediation procedures
Leeds Trinity University
Brownberrie Lane
Leeds
LS18 5HD
UK
Telephone: +44 1132837100
VI.4.4) Service from which information about the review procedure may be obtained
Leeds Trinity University
Brownberrie Lane
Leeds
LS18 5HD
UK
Telephone: +44 1132837100
VI.5) Date of dispatch of this notice
06/05/2022