Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Royal Parks Ltd
The Old Police House, Hyde Park
London
W2 2UH
UK
Contact person: Procurement Team
Telephone: +44 3000612000
E-mail: procurement@royalparks.org.uk
NUTS: UKI
Internet address(es)
Main address: http://www.royalparks.org.uk
Address of the buyer profile: www.royalparks.org.uk/about-us/procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Event Services Provider for The Royal Parks Half Marathon
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
The Royal Parks (“TRP”) invited suitably experienced Event Service Providers (“ESPs”) to submit tenders for provision of event services to deliver its flagship mass participation event the Royal Parks Half Marathon (”RPHM”).
The ESP shall deliver five RPHM Events during the Term, with the first RPHM Event occurring in October of 2023 and the four remaining RPHM Events occurring annually each October thereafter. Each RPHM Event shall take place on the second Sunday in October annually. The ESP shall build on RPHM Event achievements, drive forward the sustainability vision for the event, and create demand for Places for the RPHM Event through ensuring that the runner experience is always at the forefront of improvements and innovations.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
4 859 339.81
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
LONDON
II.2.4) Description of the procurement
TRP used a two-stage ‘restricted’ tendering procedure. The first stage required bidders to complete the Selection Questionnaire (SQ) and upload this to the Delta eSourcing website https://www.delta-esourcing.com/ no later than the SQ submission deadline. Following the evaluation of SQs received, a minimum of the 5 top-highest scoring suppliers were invited to tender.
II.2.5) Award criteria
Quality criterion: Overarching requirements and vision
/ Weighting: 6%
Quality criterion: Festival Site Design
/ Weighting: 4%
Quality criterion: Race Route
/ Weighting: 4%
Quality criterion: South Carriage Drive Start Line and Finish Line concept
/ Weighting: 4%
Quality criterion: Mobilisation
/ Weighting: 4%
Quality criterion: Robustness of Business Plan Template
/ Weighting: 5%
Quality criterion: Runner Registration Support
/ Weighting: 4%
Quality criterion: Fulfilment
/ Weighting: 4%
Quality criterion: Sustainability
/ Weighting: 10%
Quality criterion: Event Planning
/ Weighting: 4%
Quality criterion: Event Delivery
/ Weighting: 4%
Quality criterion: Site Management
/ Weighting: 4%
Quality criterion: Crowd Management
/ Weighting: 4%
Quality criterion: Health and Safety Standards
/ Weighting: 3%
Quality criterion: Health and Safety Planning and Operation
/ Weighting: 3%
Quality criterion: Stakeholder Management
/ Weighting: 3%
Cost criterion: Base RPHM Fee Price Proposal
/ Weighting: 25%
Cost criterion: Base Saturday Event Fee Price Proposal
/ Weighting: 5%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-022315
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/03/2022
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
London Marathon Events Ltd
01528489
190 Great Dover Street
London
SE1 4YB
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 859 339.81
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Note that the period of work start date is the 30/3/22 and not 10/5/22 as listed below.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=688870992
GO Reference: GO-202259-PRO-20103941
VI.4) Procedures for review
VI.4.1) Review body
The Royal Parks Ltd
The Old Police House, Hyde Park
London
W2 2UH
UK
Telephone: +44 3000612000
VI.5) Date of dispatch of this notice
09/05/2022