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Cymraeg

Contract Notice

Community Equipment Framework

  • First published: 10 May 2022
  • Last modified: 10 May 2022

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Contents

Summary

OCID:
ocds-h6vhtk-02e638
Published by:
Royal Borough of Kensington and Chelsea
Authority ID:
AA56036
Publication date:
10 May 2022
Deadline date:
23 June 2022
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The Royal Borough of Kensington and Chelsea (“the Authority”) invites bids for the provision of Community Equipment.

This involves a wide range of activities such as the storage, supply, distribution, repair, collection, recycling, maintenance and refurbishment of a range of community equipment.

The Authority is seeking to establish a single-supplier framework agreement (“the Framework”) which will be available for the Authority and local authorities who are existing or may become future members of the London Community Equipment Consortium. Further details on the Framework users is set out in II.2.11.

The key operational service requirements of the Framework are as follows:

• Placing both the Service Users and Prescribers at the heart of the service to meet their outcomes

• Move to standard 6 day / 12 hours per day operation

• Right First Time - All items delivered and installed on time (without reason coding) in full with all components, in a clean, safe state that is fit for purpose.

• Reduced dependency of using reason codes as an authority to fail and/or late delivery

• Repairs are effectively triaged to reduce expensive emergency call outs. All repairs will come with a 3-month warranty as a minimum.

• Offer a range of maintenance solutions, which includes an innovative approach to repair, re-use and re-cycling with a good level of general ongoing maintenance coverage. Maintenance should include installation, regular pre-planned maintenance checks (PPM), breakdown cover, repairs, emergency call out, out of hours support and decontamination

• A life cycle model to ensure equipment usage is maximized during its useful economic life. Building upon current equipment review processes, balancing recycling costs with repair costs.

• Focus on recycling and reducing landfill, with the target of most of the service to be carbon neutral during the lifetime of the contract.

• Effective stock management system with real time reporting and full visibility and tracking of equipment.

• Separate Service Level Agreement with third parties for management of non-standard stock items. These will be supported with partnership protocols outlined in the contract to provide express terms and parameters, which will enable a holistic partnership approach between the Consortium, provider and wider supply chain to meet challenges and explore opportunities for improved working and outcomes.

• Implementation of London Living Wage for provider's staff.

• Move to an electric fleet, reduce mileage by maximizing effective route planning and the number of journeys made.

• Robust remedies for poor performance for call off contracts and overarching framework contracts.

• Work dynamically with the Consortium, adapting to the changing Community Equipment and Health and Social Care environments, finding agile, innovative solutions to meet Service Users' needs and make efficiencies for the Consortium.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Royal Borough of Kensington and Chelsea

Hornton Street,

London

W8 7NX

UK

Contact person: Ravi Sharma

E-mail: tenders@westminster.gov.uk

NUTS: UKI

Internet address(es)

Main address: www.capitalesourcing.com

Address of the buyer profile: www.rbkc.gov.uk

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.capitalesourcing.com


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.capitalesourcing.com


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Community Equipment Framework

Reference number: prj_WCC_19549

II.1.2) Main CPV code

33100000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Local authorities in England have a statutory duty to plan for the provision of certain home-based services, including the provision of disability aids and "community equipment", to meet the assessed eligible needs of service users who are ordinarily resident in their area. The supply of Community Equipment is a statutory duty under:

• Care Act 2014 (Adult Social Care only)

• Chronically Sick and Disabled Persons Act 1970

• Children and Families Act 2014

• National Health Service Act 2006

• Health and Safety at Work act 1974 and Regulations

The provision of community equipment to eligible children and adults is vital in helping to achieve efficiency and cost-effectiveness across a range of other local authority and health authority services, and to help achieve local and health authority strategic objectives.

II.1.5) Estimated total value

Value excluding VAT: 360 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

33000000

33190000

33192100

33192110

33192120

33192130

33192150

33192600

33193000

33196000

33196100

33196200

39143110

39143111

39143112

39143123

39512300

39522510

63121100

72000000

75200000

85000000

85140000

85323000

II.2.3) Place of performance

NUTS code:

UKI


Main site or place of performance:

Greater London area and neighbouring boroughs

II.2.4) Description of the procurement

The Royal Borough of Kensington and Chelsea (“the Authority”) invites bids for the provision of Community Equipment.

This involves a wide range of activities such as the storage, supply, distribution, repair, collection, recycling, maintenance and refurbishment of a range of community equipment.

The Authority is seeking to establish a single-supplier framework agreement (“the Framework”) which will be available for the Authority and local authorities who are existing or may become future members of the London Community Equipment Consortium. Further details on the Framework users is set out in II.2.11.

The key operational service requirements of the Framework are as follows:

• Placing both the Service Users and Prescribers at the heart of the service to meet their outcomes

• Move to standard 6 day / 12 hours per day operation

• Right First Time - All items delivered and installed on time (without reason coding) in full with all components, in a clean, safe state that is fit for purpose.

• Reduced dependency of using reason codes as an authority to fail and/or late delivery

• Repairs are effectively triaged to reduce expensive emergency call outs. All repairs will come with a 3-month warranty as a minimum.

• Offer a range of maintenance solutions, which includes an innovative approach to repair, re-use and re-cycling with a good level of general ongoing maintenance coverage. Maintenance should include installation, regular pre-planned maintenance checks (PPM), breakdown cover, repairs, emergency call out, out of hours support and decontamination

• A life cycle model to ensure equipment usage is maximized during its useful economic life. Building upon current equipment review processes, balancing recycling costs with repair costs.

• Focus on recycling and reducing landfill, with the target of most of the service to be carbon neutral during the lifetime of the contract.

• Effective stock management system with real time reporting and full visibility and tracking of equipment.

• Separate Service Level Agreement with third parties for management of non-standard stock items. These will be supported with partnership protocols outlined in the contract to provide express terms and parameters, which will enable a holistic partnership approach between the Consortium, provider and wider supply chain to meet challenges and explore opportunities for improved working and outcomes.

• Implementation of London Living Wage for provider's staff.

• Move to an electric fleet, reduce mileage by maximizing effective route planning and the number of journeys made.

• Robust remedies for poor performance for call off contracts and overarching framework contracts.

• Work dynamically with the Consortium, adapting to the changing Community Equipment and Health and Social Care environments, finding agile, innovative solutions to meet Service Users' needs and make efficiencies for the Consortium.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 360 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The Framework will be established for an initial term of 5 (five) years. There will be an option for the Authority to extend the duration of the Framework for a further period of two (2) years (a maximum duration of seven (7) years).

The estimated value in II.1.5 and II.2.6 represents the maximum estimated value of the Framework over its term for existing and potential future London Community Equipment Consortium Members (as described above). The estimated spend for the 21 current consortium members over the duration of the Framework is in the region of £315m.

Continued from II.2.4: The Framework will be available for the following existing and potential future members of the London Community Equipment Consortium:

Existing members:

• City of London Corporation

• London Borough of Barking and Dagenham

• London Borough of Bromley

• London Borough of Camden

• London Borough of Ealing

• London Borough of Hammersmith and Fulham

• London Borough of Haringey

• London Borough of Harrow

• London Borough of Hillingdon

• London Borough of Hounslow

• London Borough of Islington

• London Borough of Lambeth

• London Borough of Lewisham

• London Borough of Richmond Upon Thames

• London Borough of Southwark

• London Borough of Tower Hamlets

• London Borough of Waltham Forest

• London Borough of Wandsworth

• Royal Borough of Greenwich

• Royal Borough of Kensington and Chelsea

• Westminster City Council

Potential future members:

• London Borough of Barnet

• London Borough of Bexley

• London Borough of Brent

• London Borough of Croydon

• London Borough of Enfield

• London Borough of Hackney

• London Borough of Havering

• London Borough of Kingston Upon Thames

• London Borough of Merton

• London Borough of Newham

• London Borough of Sutton

• Berkshire Councils

• Buckinghamshire Council

• Essex County Council

• Hertfordshire County Council

• Kent County Council

• North Central London Clinical Commissioning Group

• North East London Clinical Commissioning Group

• North West London Clinical Commissioning Group

• NHS South West London Clinical Commissioning Group

• NHS South East London Clinical Commissioning Group

The above list is intended to include any statutory successors of those named organisations which, in the case of the Clinical Commissioning Groups will also include the following:

• North Central London Integrated Care System

• North East London Integrated Care System

• North West London Integrated Care System

• South West London Integrated Care System

• South East London Integrated Care System

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The Authority reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The Framework and underlying call-off contracts will contain provisions that relate in particular to social and environmental matters.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

Justification for any framework agreement duration exceeding 4 years: The duration of the Framework exceeds 4 years to maximise the opportunities to further develop community equipment services for its customers during the lifetime of the contract and deliver improved value for money. Continued in V1.3.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2021/S 000-024265

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/06/2022

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 09/05/2022

Local time: 17:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

This opportunity and all associated procurement documents will be accessible via our e-sourcing portal, kindly visit; www.capitalesourcing.com and search for the following reference: itt_WCC_15598 - Community Equipment Consortium ITT. If you have any questions, please submit these through the e-tendering portal (“the Portal”)

Our e-sourcing portal site is free to register on.

To view details of the Opportunity via the Portal please click the following link and enter your Username and Password:

https://www.capitalesourcing.com/web/login.shtml

Or browse as follows:

- Connect to https://www.capitalesourcing.com

- Enter your Username and Password

- Go to Published Opportunities

- Click on the Project Title 'Community Equipment Consortium ITT' to view details.

Confidential Data Pack Information

In order to protect the confidential nature of the additional data pack information, the Authority will provide restricted access to Candidates using PowerBi via the following link:

Tender Data Pack - Power BI

Candidates are required to have an Office 365 package that includes the PowerBI service app in order to access the additional data pack information.

Candidates can request access to the abovementioned information by following the instructions below:

1. Candidates will need to message the Authority via the Portal and provide their email address corresponding with their bidding organisation in order to gain access.

2. Upon receipt of the above request, the Authority will provide access to the Tender Data Pack to the Candidate making the request.

3. If Candidates have a question or experience any issues in accessing the Tender Data Pack information, please use the Portal’s messaging facility.

The Tender Data Pack contains confidential and commercially sensitive information. Candidates are referred to Appendix 1 (Procurement Conditions) in relation to the handling/use of this information.

Bid submissions must be by way of completion and return of the three Envelopes referred to in the Invitation to Tender (“ITT”) document (in accordance with the requirements set out in the ITT) by the date and time specified in Section IV.2.2. The Authority reserves the right not to accept submissions that are received after the deadline. Candidates are encouraged to submit their submissions well in advance of the stated date and time in order to avoid issues such as technical difficulties with the electronic system that may be due to the high volumes of traffic attempting to submit applications on the same date at the same time.

Candidates are responsible for their own costs in relation to this procurement process. The Authority reserves the right to cancel the procurement procedure at any point and shall have no liability to candidates whatsoever in respect of any costs incurred by candidates in participating in the tender process.

Candidates should note that the Authority gives no warranty or guarantee of any value or number of call-off contracts awarded under the Framework.

Continued from IV.1.3 - In making this decision the Authority has also considered the level of investment to be made by the successful bidder in warehousing, logistics, maintaining equipment stock levels and recycling life-cycle model, so the longer term enables bidders to achieve a greater return in investment and potentially more favourable leasing options.

VI.4) Procedures for review

VI.4.1) Review body

The High Court of Justice

The Royal Court of Justice, The Strand

London

WC2A 2LL

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulations 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).

VI.5) Date of dispatch of this notice

09/05/2022

Coding

Commodity categories

ID Title Parent category
39143110 Beds and bedding and specialist soft furnishings Bedroom, dining room and living-room furniture
33192100 Beds for medical use Medical furniture
39143123 Bedside tables Bedroom, dining room and living-room furniture
85323000 Community health services Social services
33196200 Devices for the disabled Medical aids
33196100 Devices for the elderly Medical aids
85000000 Health and social work services Other Services
33192120 Hospital beds Medical furniture
33193000 Invalid carriages, wheelchairs and associated devices Miscellaneous medical devices and products
72000000 IT services: consulting, software development, Internet and support Computer and Related Services
33192600 Lifting equipment for health care sector Medical furniture
39512300 Mattress covers Bed linen
39143111 Mattress supports Bedroom, dining room and living-room furniture
39143112 Mattresses Bedroom, dining room and living-room furniture
33196000 Medical aids Miscellaneous medical devices and products
33100000 Medical equipments Medical equipments, pharmaceuticals and personal care products
33000000 Medical equipments, pharmaceuticals and personal care products Materials and Products
85140000 Miscellaneous health services Health services
33190000 Miscellaneous medical devices and products Medical equipments
33192130 Motorised beds Medical furniture
33192110 Orthopaedic beds Medical furniture
39522510 Pneumatic mattresses Tarpaulins, sails for boats, sailboards or land craft, awnings, sunblinds, tents and camping goods
75200000 Provision of services to the community Administration, defence and social security services
63121100 Storage services Storage and retrieval services
33192150 Therapy beds Medical furniture

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
tenders@westminster.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.
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