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II.1.1) Title
Fire & Intruder Alarms, Sprinkler Systems and Fire Protection Equipment and Emergency Lighting Systems Framework
Reference number: EEM0067
II.1.2) Main CPV code
50413200
II.1.3) Type of contract
Services
II.1.4) Short description
Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 261 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities.
EEM have also established a formal collaboration with 3 like minded procurement consortia - Westworks, South East Consortium and Advantage South West.
The membership list for these three consortia may be obtained from the following website addresses:
www.westworks.org.uk
www.southeastconsortium.org.uk
www.advantagesouthwest.co.uk
EEM are conducting this tender exercise to create a Fire & Intruder Alarms, Sprinkler Systems and Fire Protection Equipment, Emergency Lighting Systems Framework to replace our existing framework that will expire in 2022.
The framework has been split into geographical lots:
• Lot 1 - Midlands
• Lot 2 - Greater London
• Lot 3 - National Coverage
II.1.5) Estimated total value
Value excluding VAT:
600 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
Lot No: Lot 1 Midlands
II.2.1) Title
Fire & Intruder Alarms, Sprinkler Systems and Fire Protection Equipment and Emergency Lighting Systems Framework
II.2.2) Additional CPV code(s)
31518200
31625100
31625200
31625300
35111000
39525400
44115500
44221220
44482100
44482200
45312100
45312200
45343100
45343200
45343210
45343220
45343230
50413200
50700000
51700000
75251110
79711000
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
Lot 1 is being created to support Members located in the Midlands meet legal obligations to ensure compliance in meeting current legislation and guidance for fire safety system installations and maintenance.
The framework will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance.
• Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
• Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
• Detection Devices (Smoke, Flame, Heat, Carbon Monoxide, Multi-Sensor and Manual Call Points).
• Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders)
• Intruder Alarm System Installations, Upgrades, Maintenance and Repairs.
• Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs.
• Aspirating System Installations, Upgrades, Maintenance and Repairs.
• Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire Shutters
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
o Safety Signs
• Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades.
• Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades.
• Fire Door Inspection Services
• Emergency Lighting Systems Maintenance, Repairs and System Upgrades.
• Fire and Intruder Alarm Engineers
• All builders work and making good/redecoration of all building fabric disturbed by associated works.
• Testing, commissioning, and system demonstrations, as fitted drawings and operation and maintenance manuals and any other works associated with contracts including any of the above-described works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Minimum Framework Requirements Assessment
/ Weighting: Pass/Fail
Quality criterion: Tender Assessment Questions
/ Weighting: 40%
Cost criterion: Fire Alarm System Servicing and Maintenance
/ Weighting: 10%
Cost criterion: Intruder Alarm System Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Sprinkler System Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Emergency Lighting Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Schedule of Rates
/ Weighting: 10%
Cost criterion: Install Scenario
/ Weighting: 2.5%
Cost criterion: Servicing Scenario
/ Weighting: 10%
Cost criterion: Callout and Labour Rates
/ Weighting: 5%
II.2.6) Estimated value
Value excluding VAT:
200 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 2 Greater London
II.2.1) Title
Fire & Intruder Alarms, Sprinkler Systems and Fire Protection Equipment and Emergency Lighting Systems Framework
II.2.2) Additional CPV code(s)
31518200
31625100
31625200
31625300
35111000
39525400
44115500
44221220
44482100
44482200
45312100
45312200
45343100
45343200
45343210
45343220
45343230
50413200
50700000
51700000
75251110
79711000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
Lot 2 is being created to support Members located in Greater London meet legal obligations to ensure compliance in meeting current legislation and guidance for fire safety system installations and maintenance.
The framework will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance.
• Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
• Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
• Detection Devices (Smoke, Flame, Heat, Carbon Monoxide, Multi-Sensor and Manual Call Points).
• Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxiliary Relays, Loop Sounders).
• Intruder Alarm System Installations, Upgrades, Maintenance and Repairs.
• Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs..
• Aspirating System Installations, Upgrades, Maintenance and Repairs.
• Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire Shutters
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
o Safety Signs
• Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades.
• Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades.
• Fire Door Inspection Services.
• Emergency Lighting Systems Maintenance, Repairs and System Upgrades.
• Fire and Intruder Alarm Engineers.
• All builders work and making good/redecoration of all building fabric disturbed by associated works.
• Testing, commissioning, and system demonstrations, as fitted drawings and operation and maintenance manuals and any other works associated with contracts including any of the above-described works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Minimum Framework Requirements Assessment
/ Weighting: Pass/Fail
Quality criterion: Tender Assessment Questions
/ Weighting: 40%
Cost criterion: Fire Alarm System Servicing and Maintenance
/ Weighting: 10%
Cost criterion: Intruder Alarm System Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Sprinkler System Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Emergency Lighting Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Schedule of Rates
/ Weighting: 10%
Cost criterion: Install Scenario
/ Weighting: 2.5%
Cost criterion: Servicing Scenario's
/ Weighting: 10%
Cost criterion: Callout and Labour Rates
/ Weighting: 5%
II.2.6) Estimated value
Value excluding VAT:
200 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 3 National Coverage
II.2.1) Title
Fire & Intruder Alarms, Sprinkler Systems and Fire Protection Equipment and Emergency Lighting Systems Framework
II.2.2) Additional CPV code(s)
31518200
31625100
31625200
31625300
35111000
39525400
44115500
44221220
44482100
44482200
45312100
45312200
45343100
45343200
45343210
45343220
45343230
50413200
50700000
51700000
75251110
79711000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKF
UKG
UKH
UKI
UKJ
UKK
UKL
II.2.4) Description of the procurement
Lot 3 is being created to support Members located throughout England and Wales meet legal obligations to ensure compliance in meeting current legislation and guidance for fire safety system installations and maintenance.
The framework will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance.
• Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
• Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
• Detection Devices (Smoke, Flame, Heat, Carbon Monoxide, Multi-Sensor and Manual Call Points).
• Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxiliary Relays, Loop Sounders).
• Intruder Alarm System Installations, Upgrades, Maintenance and Repairs.
• Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs.
• Aspirating System Installations, Upgrades, Maintenance and Repairs.
• Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire Shutters
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
o Safety Signs
• Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades.
• Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades.
• Fire Door Inspection Services.
• Emergency Lighting Systems Maintenance, Repairs and System Upgrades.
• Fire and Intruder Alarm Engineers.
• All builders work and making good/redecoration of all building fabric disturbed by associated works.
• Testing, commissioning, and system demonstrations, as fitted drawings and operation and maintenance manuals and any other works associated with contracts including any of the above-described works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Minimum Framework Requirements Assessment
/ Weighting: Pass/Fail
Quality criterion: Method Statement Assessment Questions
/ Weighting: 40%
Cost criterion: Fire Alarm System Servicing and Maintenance
/ Weighting: 10%
Cost criterion: Intruder Alarm System Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Sprinkler System Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Emergency Lighting Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Schedule of Rates
/ Weighting: 10%
Cost criterion: Install Scenario
/ Weighting: 2.5%
Cost criterion: Servicing Scenario's
/ Weighting: 10%
Cost criterion: Callout and Labour Rates
/ Weighting: 5%
II.2.6) Estimated value
Value excluding VAT:
200 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term.
Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime .
Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. EEM reserves the right to appoint less than the numbers stated.
This framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users:
1) any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia - Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk).
2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;
3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) . Further details regarding the authorised users of this framework can be found in the ITT documents. To respond to this tender or review the documentation, please:
2) If you need to register a new account follow the prompts to set up your organisation;
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4) Select 'EEM0067 Fire & Intruder Alarms, Sprinkler Systems and Fire Protection Equipment and Emergency Lighting Systems Framework ' from the list of projects and then 'Create Opportunity'. That will give you access to the basic information;
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6) If you do wish to submit a response, do so before the deadline by changing the status to submitted. You will only be allowed to submit if every mandatory question is answered.