Social and other specific services – public contracts
Prior information notice - This notice is a call for competition
Section I: Contracting
authority
I.1) Name and addresses
City of Edinburgh Council
Waverley Court
Edinburgh
EH8 8BG
UK
Contact person: Anna Penman
E-mail: anna.penman@edinburgh.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburgh.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.3) Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Operation Management and Staffing for Care Homes
II.1.2) Main CPV code
85311000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of Edinburgh Council seek interest from suitably qualified care home operators for the provision of operational care home management and staffing. Currently the council has two 60 bed care homes which are strategically delivered through the Edinburgh Health and Social Care Partnership (EHSCP) delivering a range of dependency levels to older people. These are currently residential, nursing, dementia, specialist dementia and complex care.
EHSCP will assess and refer all potential residents to the service. The Provider will be expected to accept all residents assessed as suitable for the care home unless there are significant concerns around safety of existing residents.
The opportunity includes the leasing and maintenance of the building(s) and this lease is held with the Council.
It is anticipated the annual value of both contracts will be in the region of 4,700,000 GBP. Values are subject to change.
II.1.5) Estimated total value
Value excluding VAT:
14 100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
organisations can apply for one or both lots
II.2) Description
Lot No: 1
II.2.1) Title
North Edinburgh - Castlegreen
II.2.2) Additional CPV code(s)
85311000
85000000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh
II.2.4) Description of the procurement
The City of Edinburgh Council seek interest from suitably qualified care home operators for the provision of operational care home management and staffing.
Castlegreen is a 60 bed care home delivering a range of dependency levels to Older People. These currently include nursing, dementia, specialist dementia and complex care including palliative care and end of life care.
II.2.6) Estimated value
Value excluding VAT:
7 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This the covered under the light touch regime of The Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
South Edinburgh - North Merchiston
II.2.2) Additional CPV code(s)
85000000
85311000
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh
II.2.4) Description of the procurement
The City of Edinburgh Council seek interest from suitably qualified care home operators for the provision of operational care home management and staffing.
North Merchiston is a 60 bed care home delivering a range of dependency levels to Older People. These are currently residential, nursing, dementia, specialist dementia and complex care including palliative care and end of life care.
II.2.6) Estimated value
Value excluding VAT:
7 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This service is covered under the light touch regime, the Public Contracts (Scotland) Regulations 2015
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Economic operators may be excluded if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
B ECONOMIC AND FINANCIAL STANDING:
4B.1.1 Yearly turnover - minimum of double value general annual turnover
4B.1.4 Financial Ratios - minimum current ratio of 1.20
4B.5.1b Employer's liability insurance, limit of indemnity of not less than 5,000,000GBP
4B.5.2 Public liability insurance, limit of indemnity of not less than 10,000,000GBP
4B.5.2 Insurance which covers all activities under care including where applicable any intrusive procedures.
D QUALITY ASSURANCE SCHEMES AND ENVIRONMENTAL MANAGEMENT STANDARDS:
4D.1 (1) Health and Safety Procedures – Confirmation of maintain Health and Safety management.
4D.1(2) Disclosure – ensure relevant staff have the appropriate disclosure check.
4D.1 (3) Registration - Registered with the Care Inspectorate.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Residential care roles in the social service sector must register with the Scottish Social Services Council (SSSC). Employers have a legal responsibility to make sure all their staff are correctly registered. It is an offence to continue to employ an unregistered worker for more than six months after their start date in a role recognised for registration.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Procedure involving negotiations
IV.2) Administrative information
IV.2.2) Time limit for receipt of expressions of interest
Date:
27/06/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.5) Scheduled date for start of award procedures
08/06/2022
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note an Interest in this opportunity if you are interested in being considered for this requirement. The council will be in touch with further information. The time limit to note interest in this opportunity is the 27th June 2022 at 12 noon.
Any contracts may be awarded without further publication.
Any Contract awarded will be subject to the Councils Terms and Conditions Long Form which will be tailored to the contract. These terms and conditions are available on the Council website at: https://www.edinburgh.gov.uk/downloads/file/29803/long-form-goods-and-services
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=685924.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
It is unlikely that this service is to be sub contracted. This is the management of a care home and associated services.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The City of Edinburgh Council will actively engage with the successful provider to discuss and agree and ensure delivery of community benefits within the City of Edinburgh area.
(SC Ref:685924)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.4.2) Body responsible for mediation procedures
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.5) Date of dispatch of this notice
23/05/2022