Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
West Midlands Fire and Rescue Authority
VAT No. 281 2856 47
99 Vauxhall Road, Nechells
Birmingham
B7 4HW
UK
Contact person: Liz Davies
Telephone: +44 1213806179
E-mail: liz.davies@wmfs.net
NUTS: UK
Internet address(es)
Main address: http://www.wmfs.net
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WEST MIDLANDS FIRE AND RESCUE AUTHORITY INVITATION TO TENDER FOR THE PLANNED PREVENTATIVE MAINTENANCE AND EMERGENCY REPAIR OF APPLIANCE BAY DOORS, ROLLER SHUTTER DOORS, VEHICULAR BARRIERS AND GAT
Reference number: C5146
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
West Midlands Fire and Rescue Authority is seeking a company to supply electrical and mechanical services, expertise and parts as required to provide an effective planned preventative maintenance program and emergency repairs of all appliance bay doors, roller shutters, gates and barriers for the West Midlands Fire and Rescue Authority for a period of two years with an option to extend for a further two years.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
451 453.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
44115310
44221300
44221400
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
West Midlands Fire and Rescue Authority is seeking a company to supply electrical and mechanical services, expertise and parts as required to provide an effective planned preventative maintenance programme of all appliance bay doors, roller shutters, gates, and barriers for 41 West Midlands Fire Service sites across the Council Authorities of Birmingham, Coventry, Dudley, Sandwell, Solihull, Walsall, and Wolverhampton. This Programme will include three annual inspection/maintenance visits (February/June/October, together with the provision of a 24 hours per day, 7 days per week emergency callout service to cover plant or service breakdown. The successful contractor must ensure that they can adequately cover the West Midlands area and that call outs can be dealt with within 2 hours of receipt of a call for emergency repairs. The company must be experienced in this field and able to demonstrate its professional and technical competence in providing a regular service. Companies wishing to tender for this contract must have £5m public liability, employer’s liability insurance cover and a minimum turnover of £640,000 per annum. In addition, they should ideally be members of the Door Hardware Federation, Automatic Door Suppliers Association or equivalent. The award of the contract is expected to be mid-April 2022 with a contract start date of 1st May 2022. The contract shall be for two years with an option to extend for two further years.
The contract will not be split into Lots due to the requirement to have consistency of performance from one contractor in their provision of service and one set of fixed prices for parts and labour.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 35%
Quality criterion: Social Value
/ Weighting: 5%
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-003917
Section V: Award of contract
Contract No: 1
Title: WEST MIDLANDS FIRE AND RESCUE AUTHORITY INVITATION TO TENDER FOR THE PLANNED PREVENTATIVE MAINTENANCE AND EMERGENCY REPAIR OF APPLIANCE BAY DOORS, ROLLER SHUTTER DOORS, VEHICULAR BARRIERS AND GAT
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/04/2022
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
BID Group Limited
2493093
Unit C, Elland Close, Wingates Industrial Park,
Westhoughton
BL5 3XE
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
451 453.00
GBP
/ Highest offer:
798 489.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
West Midlands Fire Service
99 Vauxhall Road
Birmingham
B7 4HW
UK
Telephone: +44 1213806166
E-mail: procurement@wmfs.net
Internet address(es)
URL: www.wmfs.net
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a standstill period at the point information on the award of the framework
agreements is communicated to tenderers. The notification will provide full information on the award decision.
The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers
to challenge the award decision.
VI.4.4) Service from which information about the review procedure may be obtained
West Midlands Fire Service
99 Vauxhall Road
Birmingham
B7 4HW
UK
Telephone: +44 1213806166
E-mail: procurement@wmfs.net
Internet address(es)
URL: www.wmfs.net
VI.5) Date of dispatch of this notice
25/05/2022