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05 Contract Notice (Utilities)

Security Services

  • First published: 27 May 2022
  • Last modified: 15 July 2022

Contents

Summary

OCID:
ocds-kuma6s-120237
Published by:
Transport for Wales Rail Limited (Utility Buyer)
Authority ID:
AA80566
Publication date:
27 May 2022
Deadline date:
22 July 2022
Notice type:
05 Contract Notice (Utilities)
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Provide a mixture of planned and reactive Security Industry Authority approved services across the Wales & Borders network. Full scope is contained in the associated attachments CPV: 79710000, 79710000.

Full notice text

Contract notice – utilities

Section I: Contracting entity

I.1) Name and addresses

Transport for Wales Rail Limited (Utility Buyer)

3 Llys Cadwyn, Pontypridd

Rhondda Cynon Taf

CF37 4TH

UK

Telephone: +44 2920720500

E-mail: nathan.jones@tfwrail.wales

NUTS: UKL

Internet address(es)

Main address: http://www.tfwrail.wales

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA80566

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.sell2wales.gov.wales


I.6) Main activity

Railway services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Security Services

Reference number: TEN038

II.1.2) Main CPV code

79710000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Provide a mixture of planned and reactive Security Industry Authority approved services across the Wales & Borders network. Full scope is contained in the associated attachments

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

79710000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Wales and Borders Network

II.2.4) Description of the procurement

Provide a mixture of planned and reactive Security Industry Authority approved services across the Wales & Borders network.

TfWRL is reviewing how this service is provided across the wider group therefore, the scope of service may vary to include additional services during the contract term

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Potential for a 3 plus 1 + 1 contract arrangement

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Elements of this service require Staff to be PTS trained.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2022/S 000-009052

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 01/07/2022

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 01/07/2022

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

30 months from contract start date

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=121737.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:121737)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

27/05/2022

Coding

Commodity categories

ID Title Parent category
79710000 Security services Investigation and security services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
05 April 2022
Notice type:
04 Periodic Indicative Notice (Utilities)
Authority name:
Transport for Wales Rail Limited (Utility Buyer)
Publication date:
27 May 2022
Deadline date:
22 July 2022 00:00
Notice type:
05 Contract Notice (Utilities)
Authority name:
Transport for Wales Rail Limited (Utility Buyer)
Publication date:
23 June 2022
Notice type:
14 Corrigendum
Authority name:
Transport for Wales Rail Limited (Utility Buyer)
Publication date:
15 July 2022
Notice type:
14 Corrigendum
Authority name:
Transport for Wales Rail Limited (Utility Buyer)
Publication date:
31 October 2023
Notice type:
06 Contract Award Notice (Utilities) - Successful Supplier(s)
Authority name:
Transport for Wales Rail Limited (Utility Buyer)

About the buyer

Main contact:
nathan.jones@tfwrail.wales
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
22/06/2022 08:52
REPLACED FILE: TFWRL - Volume 2 - Selection Questionnaire Template V2.0
TFWRL - Volume 2 - Selection Questionnaire Template V2.0
22/06/2022 08:54
REPLACED FILE: TfWRL - Security Services - Volume 5 - Scope of Work
TfWRL - Security Services - Volume 5 - Scope of Work
23/06/2022 10:45
Notice date(s) changed
IV.2.2) Time limit
Old date: 01/07/2022 12:00
New date: 15/07/2022 12:00

IV.2.7) Conditions for opening of tenders
Old date: 01/07/2022 12:00
New date: 15/07/2022 12:00

Requested by an interested supplier
23/06/2022 10:45
Question and Answers deadline change
The deadline for submission of questions through the online Q&A function has been changed as below.
Old question submission deadline: 20/06/2022 12:00
New question submission deadline: 08/07/2022 12:00
Please ensure that you have submitted all questions before the new date.
28/06/2022 11:19
REPLACED FILE: Security Scope of Work 2022 v4
TfWRL - Security Services - Volume 5 - Scope of Work. Updated to add non core hours
28/06/2022 11:21
Updated scope to include ad hoc arising requirements
Good morning, the scope has been update with the following:

The current service also includes for ad hoc arising work often provided at short notice. Currently, indicative levels are running at 2,500 hours per week.

being able to fulfil the ad hoc requirement is a key part of the contract
15/07/2022 08:42
Notice date(s) changed
IV.2.2) Time limit
Old date: 15/07/2022 12:00
New date: 22/07/2022 12:00

IV.2.7) Conditions for opening of tenders
Old date: 15/07/2022 12:00
New date: 22/07/2022 13:00

waiting for TUPE information
15/07/2022 08:44
1 week extension
Good Morning, the tender return has been extended by one week to allow TUPE information to be provided and circulated.
18/07/2022 08:38
ADDED FILE: TUPE information
TUPE information
18/07/2022 08:39
REPLACED FILE: Security TUPE TFW
TUPE information
21/07/2022 09:01
Cost Model
Due to the fluctuating nature of this service, please provide your costings, using the matrix for a managed service (clearly defining the management fee, overheads and profit elements) and a schedule of rates that can be used to forecast the costs based on current requirements.

This will be an ever changing landscape so don’t expect a fixed annual cost as part of the submission.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

xlsx
xlsx13.22 KB
This file may not be accessible.
docx
docx75.65 KB
This file may not be accessible.
docx
docx123.83 KB
This file may not be accessible.
docx
docx144.35 KB
This file may not be accessible.
docx
docx40.96 KB
This file may not be accessible.
xlsx
xlsx33.61 KB
This file may not be accessible.
docx
docx429.57 KB
This file may not be accessible.

Replaced documents

xlsx

0800 222 9004

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Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.