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Contract Notice

The Provision of Migration of a Legacy Data Service for Caerphilly County Borough Council

  • First published: 27 May 2022
  • Last modified: 08 June 2022

Contents

Summary

OCID:
ocds-kuma6s-121700
Published by:
Caerphilly County Borough Council
Authority ID:
AA0272
Publication date:
27 May 2022
Deadline date:
20 June 2022
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Caerphilly County Borough Council (the council) has utilised the EAS product to archive emails for over 20 years. Due to the recent migration process to host all the council’s corporate email accounts in exchange online, the council are seeking a suitable supplier to provide professional services and software to facilitate the migration of legacy data from the on premise EAS archive into Exchange Online. The Evaluation of the tender process shall be evaluated based on the Most Economically Advantageous Tender as detailed in the Tender Documents

Full notice text

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach,

Hengoed

CF82 7PG

UK

Rebecca Morris

+44 1443863161


+44 1443863167
http://www.Caerphilly.gov.uk
https://supplierlive.proactisp2p.com/Account/Login
https://supplierlive.proactisp2p.com/Account/Login

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

The Provision of Migration of a Legacy Data Service for Caerphilly County Borough Council

2.2

Description of the goods or services required

Caerphilly County Borough Council (the council) has utilised the EAS product to archive emails for over 20 years. Due to the recent migration process to host all the council’s corporate email accounts in exchange online, the council are seeking a suitable supplier to provide professional services and software to facilitate the migration of legacy data from the on premise EAS archive into Exchange Online.

The Evaluation of the tender process shall be evaluated based on the Most Economically Advantageous Tender as detailed in the Tender Documents

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=121700.

2.3

Notice Coding and Classification

48000000 Software package and information systems
72000000 IT services: consulting, software development, Internet and support
72300000 Data services
72311100 Data conversion services
72313000 Data capture services
72314000 Data collection and collation services
72317000 Data storage services
72322000 Data management services
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

2.4

Total quantity or scope of tender

It is anticipated that the contract period shall be from 11 July 2022 to 10 July 2024 with the option to extend for a further period of up to 12 months.

3 Conditions for Participation

3.1

Minimum standards and qualification required

As per the ITT Document

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCBC/PS2277/22/RG

4.3

Time Limits

Time-limit for receipt of completed tenders
    14-06-2022  Time  12:00

Estimated award date
 04-07-2022

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Tenderers must express an interest in this tender by completing the following process:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click ‘Register’.

5.You will then receive an email from the system asking you follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8.Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.

9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process.

Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11.From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please dropdown the ‘Request Documents’ option and click to download all documents.

14.You can now either complete your response or ‘Decline’ this opportunity.

(WA Ref:121700)

5.2

Additional Documentation

5.3

Publication date of this notice

 27-05-2022

Coding

Commodity categories

ID Title Parent category
72313000 Data capture services Data-processing services
72314000 Data collection and collation services Data-processing services
72311100 Data conversion services Computer tabulation services
72322000 Data management services Database services
72300000 Data services IT services: consulting, software development, Internet and support
72317000 Data storage services Data-processing services
72000000 IT services: consulting, software development, Internet and support Computer and Related Services
48000000 Software package and information systems Computer and Related Services

Delivery locations

ID Description
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
27 May 2022
Deadline date:
20 June 2022 00:00
Notice type:
Contract Notice
Authority name:
Caerphilly County Borough Council
Publication date:
01 August 2022
Notice type:
Contract Award Notice
Authority name:
Caerphilly County Borough Council

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
08/06/2022 15:54
Notice date(s) changed
The Deadline date was changed from 14/06/2022 12:00 to 20/06/2022 12:00.

Due to unforeseen circumstances the authority has taken the decision to extend the closing date of the tender.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.