The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

You are viewing an expired notice.

Summary

OCID:: ocds-h6vhtk-02e9cf
Published by:: Mid Sussex District Council
Authority ID:: AA22542
Publication date:: 28 May 2022
Deadline date:: 01 July 2022
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Mid Sussex District Council is seeking a Partner with the relevant experience capability and resources to deliver public realm services contract, including grounds maintenance, minor works and civils, drainage, closed cemeteries, playground inspections and maintenance, arboriculture, countryside management, professional services and other related services; over at least a 10year term valued around £50m. The parks and countryside estate is spread across the District’s towns and villages. These range from parks, recreation grounds, ornamental shrub beds, amenity greenspace. The district has over 740 hectares of parks and open spaces, including over 400 green spaces, 70,000 trees, and 5 local nature reserves. The Council also manages over 3,000 public space assets, including 130 play parks, 109 watercourse trash screens, 20 pavilions and 7 public toilets, 34 car parks (and EV charging points), and 258 streetlights. The Council will also work with the Supplier over the course of the contract to incorporate a number of optional services including street cleansing, customer services, enforcement and design and management services under a professional services element. These services will support the Council’s wider ambitions and strengthen its delivery capability in response to its success in securing grant funding investment for a variety of different projects. Whilst the Council’s asset portfolio will be detailed in the procurement documents, the Council’s estate will be subject to ongoing change, and Bidders should be aware that the open spaces and managed land and assets may vary during the Contract period. Similarly, the range of services may be reduced or extended in the future should the Council consider this appropriate. The Council is seeking a supplier who is able to fully deliver the requirements of the contract and work collaboratively with the Council to deliver innovative, sustainable and commercial solutions; demonstrate value for money though efficient service delivery and, proactively implement sustainable improvements over the life of the contract. The Council is keen to encourage local supply chain engagement and delivery throughout the life of the contract. This contract will be administered and primarily used by Mid Sussex District Council, but is being tendered to allow other public bodies which the Council works in partnership with to access the agreement, including West Sussex County Council, and town and parish Councils located within the Mid Sussex District. The Council is procuring this Contract following the Competitive Procedure with Negotiation under the UK Public Contract Regulations 2015 and the Council’s Procurement Code. The Council will be awarding one Contract for the provision of all services detailed in the Specification.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Mid Sussex District Council

Oaklands, Oaklands Road

Haywards Heath

RH16 1SS

E-mail: procurement@horsham.gov.uk

NUTS: UKJ28

Internet address(es)

Main address: https://www.midsussex.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/sesharedservices/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/sesharedservices/aspx/Home

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Mid Sussex District Council - Public Realm Contract

Reference number: MSDC - 034573

II.1.2) Main CPV code

77300000

II.1.3) Type of contract

Services

II.1.4) Short description

Mid Sussex District Council is inviting tenders for the provision of public realm services, including grounds maintenance, minor works and civils, playground inspections and maintenance, aboricultural, customer services, professional services, and other related services. The Council is seeking a supplier who is able to fully deliver the requirements of the contract and work collaboratively with the Council to deliver innovative, sustainable and efficient service solutions and proactively look for sustainable improvements over the life of the contract. It is anticipated that the contract will commence on 01 April 2023 at 00:00 hours. The Contract will be awarded for a period of 10 years until 31 March 2033, with a review point after 5 years in 2028. The Authority may extend this agreement beyond the Initial Term by a further period or successive period of 1 year or more up to a maximum of 5 years in total subject to performance and the absolute discretion of the Council.

II.1.5) Estimated total value

Value excluding VAT: 50 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

77300000

70332100

48326100

90721500

45233293

45233162

34928470

44115100

77314000

50000000

45246410

44113910

98351110

77330000

90620000

90721000

71420000

75200000

77211500

71250000

45233161

45252124

45111240

90700000

77320000

45221220

77341000

50232100

98350000

90720000

71000000

90714500

71354100

45233253

45112730

75241000

50511100

45213312

77231500

45232452

90714600

77211300

77340000

50870000

71240000

45112720

71317200

50800000

45111200

45236200

75242100

79410000

90721100

45232451

77312000

77310000

45246400

90710000

90712000

39224340

77211400

71510000

45200000

90721800

45300000

34922100

71541000

79411100

45100000

77314100

45233139

79342300

45246000

90610000

70332200

45112710

90721300

45111213

71312000

45262640

72253000

77200000

45233291

45314300

45236290

90600000

50700000

45342000

77313000

32424000

90721700

72200000

45233210

II.2.3) Place of performance

NUTS code:

UKJ28

Main site or place of performance:

Within the district of Mid Sussex.

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 50 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2023

End: 31/03/2038

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Objective criteria for choosing the limited number of candidates:

Potential suppliers will be ranked in descending order from the highest to the lowest final score with the highest ranking potential suppliers being invited to submit a tender. The Council intends to invite a minimum of 3 and maximum of 4 potential suppliers through from the SQ stage to the Tender stage. The Council reserves the right to only invite 3 suppliers to Tender stage if the gap in scoring between the 3rd and 4th ranking supplier is greater than 10%.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2021/S 000-025185

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 01/07/2022

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/07/2022

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The value provided in Section II.1.5) of this notice represents MSDC’s estimate of the total contract value, including any possible extensions. The actual value of the contract opportunity will be based on the bidder’s own concepts and supporting service delivery plans submitted following the negotiation process. MSDC is following the Competitive Procedure with Negotiation as set out in the Public Procurements Regulations 2015 (as amended). Where any header CPV codes have been selected in sections II.1.2) and II.2.2) of this notice, please note that the associated sub-codes are also applicable to the contract. The SQ contains the Economic and financial standing mandatory selection criteria which must be met by the potential candidates. If these criteria are met, MSDC will evaluate the Technical and professional ability questions which are scored and weighted. This will determine a shortlist of bidders to invite to the next stage of the competition. The deadline for completion and return of the SQ is 12:00 (noon) on Friday 01st July 2022. All SQ responses must be submitted through the SE Services portal which can be found at www.seshareservices.org.uk/esourcing. MSDC expressly reserves the right i) not to award any contract as a result of the procurement process commenced by publication of this notice, ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will MSDC be liable for any costs incurred by the candidates. Further information about the contract opportunity can be found in the draft ITSIT which will be made available via the portal to bidders registering their interest in this procurement.

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

Strand, Holborn Town

London

WC2A 2LL

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

VI.5) Date of dispatch of this notice

27/05/2022

Coding

Commodity categories

ID	Title	Parent category
71000000	Architectural, construction, engineering and inspection services	Construction and Real Estate
71240000	Architectural, engineering and planning services	Architectural and related services
71250000	Architectural, engineering and surveying services	Architectural and related services
39224340	Bins	Brooms and brushes and other articles of various types
45300000	Building installation work	Construction work
79410000	Business and management consultancy services	Business and management consultancy and related services
79411100	Business development consultancy services	General management consultancy services
45213312	Car park building construction work	Construction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport
98350000	Civic-amenity services	Miscellaneous services
90600000	Cleaning and sanitation services in urban or rural areas, and related services	Sewage, refuse, cleaning and environmental services
70332200	Commercial property management services	Non-residential property services
71541000	Construction project management services	Construction management services
45221220	Culverts	Construction work for bridges and tunnels, shafts and subways
79342300	Customer services	Marketing services
45233162	Cycle path construction work	Construction, foundation and surface works for highways, roads
71354100	Digital mapping services	Map-making services
48326100	Digital mapping system	Mapping software package
45232451	Drainage and surface works	Ancillary works for pipelines and cables
45232452	Drainage works	Ancillary works for pipelines and cables
45252124	Dredging and pumping works	Construction works for sewage treatment plants, purification plants and refuse incineration plants
44115100	Ducting	Building fittings
90721700	Endangered species protection services	Environmental safety services
45262640	Environmental improvement works	Special trade construction works other than roof works
90710000	Environmental management	Environmental services
90712000	Environmental planning	Environmental management
90720000	Environmental protection	Environmental services
90714500	Environmental quality control services	Environmental auditing
90721000	Environmental safety services	Environmental protection
90714600	Environmental security control services	Environmental auditing
90700000	Environmental services	Sewage, refuse, cleaning and environmental services
45342000	Erection of fencing	Fencing, railing and safety equipment installation work
45236200	Flatwork for recreation installations	Flatwork
45246410	Flood-defences maintenance works	River regulation and flood control works
45246400	Flood-prevention works	River regulation and flood control works
77330000	Floral-display services	Horticultural services
90721300	Food or feed contamination protection services	Environmental safety services
45233161	Footpath construction work	Construction, foundation and surface works for highways, roads
77231500	Forest monitoring or evaluation services	Forestry management services
77200000	Forestry services	Agricultural, forestry, horticultural, aquacultural and apicultural services
77314100	Grassing services	Grounds maintenance services
45111240	Ground-drainage work	Demolition, site preparation and clearance work
77314000	Grounds maintenance services	Planting and maintenance services of green areas
71317200	Health and safety services	Hazard protection and control consultancy services
72253000	Helpdesk and support services	System and support services
45233139	Highway maintenance work	Construction, foundation and surface works for highways, roads
77300000	Horticultural services	Agricultural, forestry, horticultural, aquacultural and apicultural services
45233291	Installation of bollards	Construction, foundation and surface works for highways, roads
45314300	Installation of cable infrastructure	Installation of telecommunications equipment
45233293	Installation of street furniture	Construction, foundation and surface works for highways, roads
70332100	Land management services	Non-residential property services
71420000	Landscape architectural services	Urban planning and landscape architectural services
90721100	Landscape protection services	Environmental safety services
45112710	Landscaping work for green areas	Excavating and earthmoving work
45112730	Landscaping work for roads and motorways	Excavating and earthmoving work
45112720	Landscaping work for sports grounds and recreational areas	Excavating and earthmoving work
50800000	Miscellaneous repair and maintenance services	Repair and maintenance services
90721800	Natural risks or hazards protection services	Environmental safety services
32424000	Network infrastructure	Network equipment
98351110	Parking enforcement services	Car park management services
77313000	Parks maintenance services	Planting and maintenance services of green areas
77310000	Planting and maintenance services of green areas	Horticultural services
75200000	Provision of services to the community	Administration, defence and social security services
75241000	Public security services	Public security, law and order services
75242100	Public-order services	Public law and order services
50000000	Repair and maintenance services	Other Services
50700000	Repair and maintenance services of building installations	Repair and maintenance services
50511100	Repair and maintenance services of liquid pumps	Repair and maintenance services of pumps
50870000	Repair and maintenance services of playground equipment	Miscellaneous repair and maintenance services
45236290	Repair work on recreational areas	Flatwork
45246000	River regulation and flood control works	Construction work for water projects
34922100	Road markings	Road-marking equipment
34928470	Signage	Road furniture
45111200	Site preparation and clearance work	Demolition, site preparation and clearance work
45100000	Site preparation work	Construction work
45111213	Site-clearance work	Demolition, site preparation and clearance work
71510000	Site-investigation services	Construction-related services
90620000	Snow-clearing services	Cleaning and sanitation services in urban or rural areas, and related services
72200000	Software programming and consultancy services	IT services: consulting, software development, Internet and support
77320000	Sports fields maintenance services	Horticultural services
90610000	Street-cleaning and sweeping services	Cleaning and sanitation services in urban or rural areas, and related services
50232100	Street-lighting maintenance services	Maintenance services of public-lighting installations and traffic lights
71312000	Structural engineering consultancy services	Consultative engineering and construction services
45233253	Surface work for footpaths	Construction, foundation and surface works for highways, roads
45233210	Surface work for highways	Construction, foundation and surface works for highways, roads
90721500	Toxic substances protection services	Environmental safety services
77341000	Tree pruning	Tree pruning and hedge trimming
77340000	Tree pruning and hedge trimming	Horticultural services
77211300	Tree-clearing services	Services incidental to logging
77211400	Tree-cutting services	Services incidental to logging
77211500	Tree-maintenance services	Services incidental to logging
77312000	Weed-clearance services	Planting and maintenance services of green areas
44113910	Winter-maintenance materials	Road-construction materials
45200000	Works for complete or part construction and civil engineering work	Construction work

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: procurement@horsham.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.