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Summary

OCID:: ocds-h6vhtk-03c5ce
Published by:: First Rail Holdings Limited
Authority ID:: AA43690
Publication date:: 03 May 2023
Deadline date:: 02 June 2023
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

First Rail Holdings (FRH) in conjunction with Great Western Railway (GWR) are seeking to contract with a new FM provider in the delivery of their Planned and Reactive Electrical, Mechanical & Building Fabric works. This procurement process is being led by FRH, with any subsequent award being directly between the FM Provider and GWR.

FRH and our TOCs aspire to lead the way in how we deliver this type of service provision to our Stakeholders, that being either our internal stakeholders at our stations and ultimately our external stakeholders being our paying customers.

We are seeking to contract with an FM Provider which will enable FRH and GWR deliver on these values into the future and to grow with our Franchises and our journey into Asset Management. Each one of our Train Operating Companies (TOCs) hold Certification for ISO55001 in Asset Management, and as the FM Provider, the works being delivered underpin the success and future development of this Standard.

The contact will be in place for a period of up to 4 years as follows:

- An initial 1-year term, followed by up to 3 years extension in 12 month periods.

The estimated value of this procurement over the full 4-year period is in the region of £25,000,000.

GWR intend to use a standard industry FM contract for this procurement, similar to that of an NEC contract with tailored Z clauses.

Please note that TUPE will apply to this procurement.

The scope of services included under this tender include:

1. Planned Preventative Maintenance

2. Statutory and Mandatory Inspections & Maintenance

3. Reactive Maintenance and Emergency Maintenance

4. Possession and Isolations Management

5. Revisions, updating and maintenance of Asset register and integration into the Employers system(s).

6. Production of record drawings

7. Maintenance of operating and maintenance manuals

8. Provision of new works

Full notice text

Contract notice – utilities

Section I: Contracting entity

I.1) Name and addresses

FIRST RAIL HOLDINGS LIMITED

05154485

8th Floor,The Point, 37 North Wharf Road

LONDON

W21AF

E-mail: sabrina.hollingum@firstrail.com

NUTS: UK

Internet address(es)

Main address: https://www.firstgroupplc.com/about-firstgroup/uk-rail.aspx

I.1) Name and addresses

First Greater Western Limited

05113733

Swindon

E-mail: sabrina.hollingum@firstrail.com

NUTS: UK

Internet address(es)

Main address: https://www.gwr.com

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://redirect.transaxions.com/events/HEjlI

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

http://redirect.transaxions.com/events/HEjlI

Tenders or requests to participate must be sent to the abovementioned address

I.6) Main activity

Railway services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of FM Services (Mechanical, Electrical and Building Fabric)

II.1.2) Main CPV code

50700000

II.1.3) Type of contract

Services

II.1.4) Short description

FirstRail Holdings (FRH) in conjunction with their Rail Business units are seeking to contract with a new FM provider(s) in the delivery of their Planned and Reactive Electrical, Mechanical & Building Fabric works.

FRH and our TOC's aspire to lead the way in how we deliver service provisions to our Stakeholders, that being either our internal stakeholders at our stations and ultimately our external stakeholders being our paying customers.

We are seeking to contract with FM Provider(s) which will enable FRH to deliver on these values into the future and to grow with our Franchises and our Journey into Asset Management. Each one of our Train Operating Companies (TOC's) either hold or are working to towards ISO55001 in Asset Management and as the FM Provider the works being delivered underpin the success and future development of this Standard.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

II.2.4) Description of the procurement

The contact will be in place for a period of up to 4 years as follows:

- An initial 1-year term, followed by up to 3 years extension in 12 month periods.

The estimated value of this procurement over the full 4-year period is in the region of £25,000,000.

GWR intend to use a standard industry FM contract for this procurement, similar to that of an NEC contract with tailored Z clauses.

Please note that TUPE will apply to this procurement.

The scope of services included under this tender include:

1. Planned Preventative Maintenance

2. Statutory and Mandatory Inspections & Maintenance

3. Reactive Maintenance and Emergency Maintenance

4. Possession and Isolations Management

5. Revisions, updating and maintenance of Asset register and integration into the Employers system(s).

6. Production of record drawings

7. Maintenance of operating and maintenance manuals

8. Provision of new works

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 25 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

The contract will be awarded for an initial 1 year term, with a further potential 3-years, renewed in 12-month intervals.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated with call for competition

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 02/06/2023

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

First Rail Holdings Limited

London

VI.5) Date of dispatch of this notice

02/05/2023

Coding

Commodity categories

ID	Title	Parent category
50700000	Repair and maintenance services of building installations	Repair and maintenance services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: sabrina.hollingum@firstrail.com
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Provision of FM Services (Mechanical, Electrical and Building Fabric)

Contents

Summary

Abstract

Full notice text

Contract notice – utilities

Section I: Contracting entity

I.1) Name and addresses

I.1) Name and addresses

I.2) Joint procurement

I.3) Communication

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.2) Description

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

VI.4) Procedures for review

VI.4.1) Review body

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information