Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
UK
Contact person: Mr Adam Wdowik
E-mail: TenderingHousingProperty@swindon.gov.uk
NUTS: UKK14
Internet address(es)
Main address: http://www.swindon.gov.uk/
Address of the buyer profile: http://www.swindon.gov.uk/
I.3) Communication
Additional information can be obtained from another address:
Operations Procurement Team
Swindon
UK
E-mail: TenderingHousingProperty@swindon.gov.uk
NUTS: UKK14
Internet address(es)
Main address: https://www.swindon.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Refurbishment and Repairs to Vacant Properties (Voids)
Reference number: DN662446
II.1.2) Main CPV code
45262690
II.1.3) Type of contract
Works
II.1.4) Short description
Ahead of the expiry of Swindon Borough Council's framework for Vacant Property Repairs we wish to inform the market of the upcoming procurement opportunity for the replacement commercial arrangements, and invite supplier feedback to help shape the commercial model and procurement procedure followed.
Suppliers are invited to take part in this soft market testing by completing a short questionnaire, details of which are included below.
Please note - this PIN relates to this supplier engagement exercise only. Procurement/ tender documents are not available at this time.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45453100
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Swindon Borough Council is committed to delivering for our residents, local businesses and communities, with our services providing a lifeline and safety net to residents who need us most through the vital care and support we provide. We're ambitious for the town, realistic about the challenges but excited for the future, and we're acting now to meet the needs of Swindon’s growing population.
SBC has a housing stock of approximately 10,500 properties, consisting mainly of 1, 2, 3 and 4 bedroom houses, 1, 2 and 3 bedroom flats, and 1, 2 and 3 bedroom sheltered housing units. The properties are mainly of traditional construction, but a number of other types of construction exist within the stock, as well as seven blocks of multi-storey flats above 3 storeys. 84% of the properties are estate based and are within a 6-mile radius of Swindon town centre, the remainder are in rural areas within a 15-mile radius.
Our Housing Team manage an average of between 600 and 750 void properties per year, each requiring varying degrees of repairs and refurbishment works to be carried out in line with our current Voids Re-let Standards.
The scope of works can include (but are not limited to):
- Property/garden clearance
- Bathroom and kitchen replacements or servicing
- Heating and electrical installations and upgrades
- Major plastering works
- Garden ground works
- Thermal upgrades
- Full or part re-decorations
- Minor structural works
- Fire damage to properties also fall within our remit, this can vary from simple minor repairs/making good, to much more extensive and intrusive works.
An estimated breakdown of the works required is:
Standard re-let minor works = 20%; Capital Works = 40%; Major Capital = 40%
SBC's in house team deliver some of the works, with additional work shared equally between two contractors appointed via our own framework. Annual spend between the two contractors is ~£2.2 million.
We are looking at the options available to appoint contractors to carry out these works, and are inviting feedback from the market to help shape the future commercial model.
It is not our intention to split the works required into discipline specific Lots; the appointed contractor(s) must be able to deliver all services either directly or through collaborative arrangements with their own supply chain.
II.3) Estimated date of publication of contract notice:
19/07/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Please email TenderingHousingProperty@Swindon.gov.uk to register your interest and request a link to the questionnaire - please include your company name, contact name and the title of this procurement in the email.
Responses to the questionnaire are required by Thursday 18th May 2023, and requests for the questionnaire should therefore be made by close of business on Friday 12th May.
The Council will acknowledge receipt from all responders and may wish to carry out further engagement in relation to any responses received.
Suppliers are advised Council is aiming to publish the procurement documents in July 2023.
VI.5) Date of dispatch of this notice
03/05/2023