Contract notice
Section I: Contracting
authority
I.1) Name and addresses
SELWOOD HOUSING SOCIETY LIMITED
04168336
Bryer Ash Business Park Bradford Road
TROWBRIDGE
BA148RT
UK
Contact person: Adam Challonder
Telephone: +44 1225715754
E-mail: adam.challonder@selwoodhousing.com
NUTS: UKK15
Internet address(es)
Main address: www.selwoodhousing.com/
Address of the buyer profile: https://www.selwoodhousing.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/selwoodhousinggroup/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/selwoodhousinggroup/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Landlord Fire Alarm programme
Reference number: SEL - 25 - 2223
II.1.2) Main CPV code
45450000
II.1.3) Type of contract
Works
II.1.4) Short description
Selwood Housing has identified a requirement to undertake Fire detection upgrades to LD2 standards throughout its stock to bring all installations in line with current legislation. Current installations may consist of battery only equipment, non-interlinked equipment, poorly located equipment, and a mix of systems. To address this Selwood Housing are seeking to appoint a single suitably qualified and experienced contractor to deliver a programme of fire detection upgrades. The contractor is expected to engage with the nominated manufacturers during the tender process. The successful contractor will be required to undertake site visits to design a system with input from nominated manufacturers. Contact details of each nominated manufacturer have been provided within the specification documentation. The contract will run for an initial 3-year period, with then an option to extend by a further 2 years subject to contractor performance. Selwood Housing require the successful Bidder to commence the contract and begin undertaking issued task work in July 2023. The contract will be priced using a core schedule of rates as provided within SEL - 25 - 2223 - Pricing Matrix Bidders will also be required to submit a % adjustment against the electrical MNHF7.2 schedule of rates. This inclusion will be utilised when Selwood Housing require the use of rates that sit outside of the core schedule of rates. Works will be issued on a programme basis. Over the lifetime of the agreement Selwood Housing will work with the successful contractor to establish the work requirements that will be issued (And then priced for against the submitted schedule of rates). Further details regarding the first-year property requirements will be discussed with the successful contractor upon award. Selwood Housing will provide the successful contractor with a property list which includes tenant contact details. Please refer to document: SEL - 25 - 2223 - Specification for further instruction Selwood Housing properties are situated within the Wiltshire, Somerset and Bath and Northeast Somerset geographical area.
II.1.5) Estimated total value
Value excluding VAT:
1 800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
Selwood Housing properties are situated within the Wiltshire, Somerset and Bath and Northeast Somerset geographical area.
II.2.4) Description of the procurement
Fire detection upgrades to LD2 standards in line with current legislation.
Current installations may consist of battery only equipment, non-interlinked equipment, poorly located equipment, and a mix of systems. To address this Selwood Housing are seeking to appoint a single suitably qualified and experienced contractor to deliver a programme of fire detection upgrades.
The contractor is expected to engage with the nominated manufacturers during the tender process. The successful contractor will be required to undertake site visits to design a system with input from nominated manufacturers.
Contact details of each nominated manufacturer have been provided within the specification documentation.
The contract will run for an initial 3-year period, with then an option to extend by a further 2 years subject to contractor performance.
Selwood Housing require the successful Bidder to commence the contract and begin undertaking issued task work in July 2023.
The contract will be priced using a core schedule of rates as provided within SEL - 25 - 2223 - Pricing Matrix Bidders will also be required to submit a % adjustment against the electrical MNHF7.2 schedule of rates.
This inclusion will be utilised when Selwood Housing require the use of rates that sit outside of the core schedule of rates. Works will be issued on a programme basis. Over the lifetime of the agreement Selwood Housing will work with the successful contractor to establish the work requirements that will be issued (And then priced for against the submitted schedule of rates).
Further details regarding the first-year property requirements will be discussed with the successful contractor upon award. Selwood Housing will provide the successful contractor with a property list which includes tenant contact details.
Please refer to document: SEL - 25 - 2223 - Specification for further instruction.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 year initial contract with then a 2 year extension option available - subject to contractor performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/06/2023
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
06/06/2023
Local time: 13:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Selwood Housing Bryers ash Trowbridge BA148RT
Bryers ash
Trowbridge
BA148RT
UK
Telephone: +44 1225715754
E-mail: adam.challonder@selwoodhousing.com
VI.5) Date of dispatch of this notice
04/05/2023