Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Truro & Penwith Academy Trust
Academy House
Truro
TR4 9LD
UK
Contact person: Judy Brinson
E-mail: JBrinson@tpacademytrust.org
NUTS: UK
Internet address(es)
Main address: https://www.tpacademytrust.org/web
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43189
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Truro & Penwith Academy Trust - Provision of Supply Agency Services & Preferred Provider List
II.1.2) Main CPV code
79620000
II.1.3) Type of contract
Services
II.1.4) Short description
Truro and Penwith Academy Trust and Providers are invited to tender to become a Provider on the Trust Supply Agency Services preferred Provider List. The Trust is looking to appoint the three highest scoring successful Providers to provide Supply Agency Services to all schools within the Trust.
II.1.5) Estimated total value
Value excluding VAT:
4 195 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79600000
II.2.3) Place of performance
NUTS code:
UKK30
Main site or place of performance:
Truro and Penwith Academy Trust
Academy House, Truro Business Park,
Threemilestone,
Truro
TR4 9LD
II.2.4) Description of the procurement
This Tender opportunity has been issued by Truro and Penwith Academy Trust and Providers are invited to tender to become a Provider on the Trust Supply Agency Services preferred Provider List. The Trust is looking to appoint the three highest scoring successful Providers to provide Supply Agency Services to all schools within the Trust.
The Trust is looking to appoint the three highest scoring Providers who will become part of the Trust’s preferred Provider List. This will enable each school to select any Provider from the list in order to book suitable cover for the role(s) required. The Trust will not guarantee any level of supply for each individual Provider on the list and the schools will have the freedom to select whichever Provider they choose to use from this preferred Providers list.
Cover is predominantly required for Teaching and Teaching Assistant posts. However, there have been a small minority of cases where cover has been required for school administration. Cover is required for short term absence including sickness or CPD or authorised other absence. Longer term cover is also a significant requirement e.g., long term sickness cover or while a role is being recruited.
The need for specialist SEN experience for teachers and Teaching Assistants is on the increase in all schools and to support two on site specialist support provisions.
Currently, each school in the Trust refer to a Supply Agency Provider in the instance the cover is required. No formal contract is in place. For primary schools, the School Administrator manages the bookings and for secondary schools, this role is performed by the School Business Manager or Cover Supervisor.
The Preferred Provider contract is to be for a period of [three (3) years with the possible extension of two (2) further years, in 12-month intervals (3+1+1)].
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Quality criterion: Price
/ Weighting: 40
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
4 195 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
two further years in 12 monthly increments.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per the information contained in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
A Provider must be accredited by one of these bodies:
- The Recruitment and Employment Confederation
- The Association of Professional Staffing Companies
- Standards in Recruitment
III.2.2) Contract performance conditions
Given in the Specification of Requirement tender document
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/06/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/06/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=229297.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:229297)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.2) Body responsible for mediation procedures
Truro & Penwith Academy Trust
Academy House
Truro
TR4 9LD
UK
E-mail: judyb@tpacademytrust.org
VI.4.4) Service from which information about the review procedure may be obtained
Truro & Penwith Academy Trust
Academy House
Truro
TR4 9LD
UK
E-mail: judyb@tpacademytrust.org
VI.5) Date of dispatch of this notice
04/05/2023