Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Gloucestershire Council
Council Offices, Badminton Road
Yate
BS37 5AF
UK
Contact person: ms Sharon Adams
Telephone: +44 1454862549
E-mail: Sharon.Adams@southglos.gov.uk
NUTS: UKK12
Internet address(es)
Main address: https://www.southglos.gov.uk
Address of the buyer profile: https://www.southglos.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.southglos.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.southglos.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Youth Activities Offer
Reference number: DN667207
II.1.2) Main CPV code
92000000
II.1.3) Type of contract
Services
II.1.4) Short description
South Gloucestershire Council is a Unitary Authority in the South West of England. The Council currently commissions a variety of services for adults and children. The Council is inviting tenders from potential suppliers who wish to provide youth activities on behalf of South Gloucestershire Council from 1st April 2024.
The Council requires providers to deliver positive activities for young people in the core age range of 13 – 19 years and aged 20 - 24 years for certain young people with LDD (Learning Difficulties and/or Disabilities) across South Gloucestershire. In addition, support for young people who identify as LGBTQ+.
The Council wants to maximise the chances for young people to engage in positive, stimulating and enjoyable activities that provide opportunities for them to develop healthy relationships with trusted adults and their peers and signposting to additional support if needed.
The provider will engage young people in high quality activities that young people will value and enjoy; led by suitably trained staff who are able to ensure those young people with the greatest needs are able to participate and benefit from the provision. The activities provided should complement and not duplicate other local provision. Centre based, outreach, detached, mobile or project based activities will be considered.
The initial duration of the contract is 5 years (60 months), with the potential to extend for a further 24 months, making a total possible contract term of 7 years (84 months). Any contract extension or renewal will be dependent upon continued need for the service, satisfactory performance and availability of funding. It is anticipated that this contract would start on 1st April 2024. Potential suppliers will need to express an interest in this opportunity in order to see and receive all the latest tender documents. This is an open competitive with negotiation procedure under the Light Touch Regime.
II.1.5) Estimated total value
Value excluding VAT:
2 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 (West)
II.2.2) Additional CPV code(s)
85311300
II.2.3) Place of performance
NUTS code:
UKK12
II.2.4) Description of the procurement
Youth Activities Offer Lot 1 (West).
Provision of positive activities for young people in the core age range of 13 – 19 years and aged 20-24 years for some young people with LDD (Learning Difficulties and/or Disabilities) in South Gloucestershire.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality criteria as per tender documents
/ Weighting: 100
Price
/ Weighting:
0
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial duration of the contract is 5 years (60 months), with the potential to extend for a further 24 months, making a total possible contract term of 7 years (84 months). Any contract extension or renewal will be dependent upon continued need for the service, satisfactory performance and availability of funding.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 (East)
II.2.2) Additional CPV code(s)
85311300
II.2.3) Place of performance
NUTS code:
UKK12
II.2.4) Description of the procurement
Youth Activities Offer Lot 2 (East).
Provision of positive activities for young people in the core age range of 13 – 19 years and aged 20-24 years for some young people with LDD (Learning Difficulties and/or Disabilities) in South Gloucestershire.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality criteria as per tender documents
/ Weighting: 100
Price
/ Weighting:
0
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial duration of the contract is 5 years (60 months), with the potential to extend for a further 24 months, making a total possible contract term of 7 years (84 months). Any contract extension or renewal will be dependent upon continued need for the service, satisfactory performance and availability of funding.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 (South)
II.2.2) Additional CPV code(s)
85311300
II.2.3) Place of performance
NUTS code:
UKK12
II.2.4) Description of the procurement
Youth Activities Offer Lot 3 (South)
Provision of positive activities for young people in the core age range of 13 – 19 years and aged 20-24 years for some young people with LDD (Learning Difficulties and/or Disabilities) in South Gloucestershire.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality criteria as per tender documents
/ Weighting: 100
Price
/ Weighting:
0
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial duration of the contract is 5 years (60 months), with the potential to extend for a further 24 months, making a total possible contract term of 7 years (84 months). Any contract extension or renewal will be dependent upon continued need for the service, satisfactory performance and availability of funding.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 (Support to LGBTQ+)
II.2.2) Additional CPV code(s)
85311300
II.2.3) Place of performance
NUTS code:
UKK12
II.2.4) Description of the procurement
Youth Activities Offer Lot 4 (LGBTQ+)
Support for young people who identify as LGBTQ+ (area wide)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality criteria as per tender documents
/ Weighting: 100
Price
/ Weighting:
0
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial duration of the contract is 5 years (60 months), with the potential to extend for a further 24 months, making a total possible contract term of 7 years (84 months). Any contract extension or renewal will be dependent upon continued need for the service, satisfactory performance and availability of funding.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/07/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
South Gloucestershire Council
Council Offices, Badminton Road
Yate
BS37 5AF
UK
VI.5) Date of dispatch of this notice
09/05/2023