Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Borders Council
Council Headquarters
Newtown St Boswells
TD6 0SA
UK
Telephone: +44 1835824000
E-mail: procurement@scotborders.gov.uk
NUTS: UKM91
Internet address(es)
Main address: http://www.scotborders.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00394
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Fresh Fruit, Vegetables, Bakery Products, Eggs and Milk
Reference number: 1000999
II.1.2) Main CPV code
03221200
II.1.3) Type of contract
Supplies
II.1.4) Short description
This Contract is for the supply and distribution of Fresh Fruit, Vegetables, Bakery Products, Eggs and Milk to Scottish Borders Council. Deliveries to be made to establishments across Scottish Borders Council area within agreed delivery schedules.
II.1.5) Estimated total value
Value excluding VAT:
1 278 162.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
03221200
15612500
03142500
03200000
03212000
03221000
15511000
03333000
II.2.3) Place of performance
NUTS code:
UKM91
Main site or place of performance:
Throughout the Scottish Borders region.
II.2.4) Description of the procurement
This Contract is for the supply and distribution of Fresh Fruit, Vegetables, Bakery Products, Eggs and Milk to Scottish Borders Council. Deliveries to be made to establishments across the Council within agreed delivery schedules.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 278 162.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2026
This contract is subject to renewal: Yes
Description of renewals:
There is the option to extend this Contract for a further one year period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
We would like to invite tenderers to provide details of non core products that they can supply to Scottish Borders Council along with pricing.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Insurance
The Bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of:
Employer's (Compulsory) Liability - Minimum amount GBP5,000,000
Public Liability Insurance - Minimum amount GPB5,000,000
Product Liability Insurance - Minimum amount GBP5,000,000
Motor Vehicle Insurance (Statutory Third Party) - Minimum amount GBP2,000,000
Accounts
Other Economic or Financial Requirements
Tenderers will be subject to a Credit Safe Check to assess the economic financial Standing. Tenderers are required to obtain a Credit Safe Rating >=35. Tenderers will be required to co-operate with the Council and may be asked to provide copies of their last 2 financial audited accounts to assist with this process.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Relevant Examples
For public supply and public service contracts only, please provide relevant examples of supplies and/or services carried out during the last three years as specified (Examples from both public and/or private sector customers and clients may be provided). A minimum number of two relevant examples are required.
Requirement: Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Statement of Requirements.
Environmental Management Measures
Please provide details of the environmental management measures which the bidder will be able to use when performing the contract:
Requirement: Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate emergency and how they will respond. Accepted evidence includes but is not limited to: a completed copy of the Bidder 'relevant contract' Climate Change Plan Template, including planned projects and actions to reduce the bidder's carbon emissions. This does not need to contain calculated carbon emissions.
Subcontracting Proportion
Please provide details of the proportion (i.e. percentage) of the contract that you intend to subcontract:
Requirement: Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-006655
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/06/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
11/09/2023
IV.2.7) Conditions for opening of tenders
Date:
13/06/2023
Local time: 09:00
Place:
Public Contracts Scotland Website.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
It is anticipated that a Prior Information Notice will be issued for the next tender process in March 2027.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Scottish Borders Council intend to award this Contract for a three year period with the option to renew for a further 12 months.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=728722.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Scottish Borders Council is committed to maximising community benefit from its procurement activities. Under this procurement, the contractor and associated supply chain will be required to support the outcomes set out in the Scottish Borders Council Plan. Accordingly contract performance conditions may relate in particular to social, economic and environmental considerations.
(SC Ref:728722)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=728722
VI.4) Procedures for review
VI.4.1) Review body
Jedburgh Sheriff Court and Justice of the Peace Court
Castlegate
Jedburgh
TD8 6AR
UK
Telephone: +44 1835863231
VI.5) Date of dispatch of this notice
09/05/2023