Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Clyde Valley Housing Association Limited
50 Scott Street
Motherwell
ML1 1PN
UK
Telephone: +44 1698268855
E-mail: robert.pollock@cvha.org.uk
Fax: +44 1698268855
NUTS: UKM84
Internet address(es)
Main address: https://cvha.co.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11082
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Legionella Risk Assessment Services
II.1.2) Main CPV code
90711100
II.1.3) Type of contract
Services
II.1.4) Short description
To comply with the principal duty to control legionella bacteria within hot and cold-water systems, Clyde Valley Housing Association wishes to undertake an initial risk assessment with schematic layouts to all of its properties over a five year period, to ascertain any risks and control measures in line with HSG 274 Part 2 and the L8 ACOP if applicable.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90713100
90711100
II.2.3) Place of performance
NUTS code:
UKM84
UKM95
II.2.4) Description of the procurement
Clyde Valley Housing Association wishes to engage a single Service Provider to:
(a) carry out legionella risk assessment in accordance with the health and safety executives approved Code of Practice L8 (4th Edition) and Health and Safety Guidance 274. The risk assessments will address all systems where water is used or stored, analyse risk factors and consider the potential of the system to become contaminated with Legionella.
(b) carry out water hygiene management services as per HSG274 Part 2, 2014 recommendations.
(c) provide web based electronic monitoring database.
Full details and specification provided in the Procurement Documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2026
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 years subject to satisfactory KPI performance
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders will be required to have a minimum “general” yearly turnover of GBP350,000 for the last 3 years.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = GBP5,000,000
-
Public Liability Insurance = GBP5,000,000
Professional Risk Indemnity Insurance = GBP1,000,000
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/06/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
09/06/2023
Local time: 12:00
Place:
Clyde Valley Housing Association, 50 Scott Street, Motherwell, ML1 1PN
Information about authorised persons and opening procedure:
The postbox will be opened by a member of the corporate services team who is not involved in the procurement exercise and who will remove Tender Document C - Pricing Matrix. The tender evaluation panel will only have the pricing information provided after the quality evaluation has been assessed and evaluated.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=731687.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:731687)
VI.4) Procedures for review
VI.4.1) Review body
Hamilton Sheriff Court
4 Beckford Street
Hamilton
ML3 0BT
UK
Telephone: +44 1698282957
E-mail: hamiltoncivil@scotcourts.gov.uk
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/hamilton-sheriff-court
VI.5) Date of dispatch of this notice
10/05/2023