Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
UK
Contact person: Denise Link
Telephone: +44 01856873535
E-mail: Denise.link@orkney.gov.uk
Fax: +44 01856876158
NUTS: UKM65
Internet address(es)
Main address: http://www.orkney.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
I.1) Name and addresses
NHS Orkney
The Balfour, New Foreland Road
Kirkwall
KW15 1NZ
UK
Telephone: +44 1856888226
E-mail: ork-hb.feedback@nhs.net
NUTS: UKM65
Internet address(es)
Main address: http://www.ohb.scot.nhs.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00368
I.1) Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
UK
Contact person: Denise Link
Telephone: +44 01856873535
E-mail: Denise.link@orkney.gov.uk
Fax: +44 01856876158
NUTS: UKM65
Internet address(es)
Main address: http://www.orkney.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invitation to Tender for the Supply and Delivery of Fresh Fruit and Vegetables
Reference number: OIC/PROC/1688
II.1.2) Main CPV code
03220000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Authority and NHS Orkney requires the supply and delivery of Fresh Fruit and Vegetables to a number of authority establishments throughout Orkney and Balfour Hospital.
II.1.5) Estimated total value
Value excluding VAT:
536 012.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
39222000
03200000
03220000
03221000
03221100
15300000
II.2.3) Place of performance
NUTS code:
UKM65
Main site or place of performance:
Orkney
II.2.4) Description of the procurement
The Authority requires the supply and delivery of Fresh Fruit and Vegetables to a number of Authority establishments throughout Orkney for a period of 5 years (3 years initial term with 2 x 12 month extensions). This is a continuing requirement for a variety of establishments including schools, care homes, Papdale Halls of Residence and NHS Orkney's Balfour Hospital.
II.2.5) Award criteria
Criteria below:
Quality criterion: Delivery
/ Weighting: 37.5
Quality criterion: Contract Management
/ Weighting: 15
Quality criterion: Continuity of Supply
/ Weighting: 5
Quality criterion: Employment
/ Weighting: 2.5
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
536 012.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2023
End:
30/06/2028
This contract is subject to renewal: Yes
Description of renewals:
Initial term of 3 years with 2 x 12 month extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant selection criteria will be included in the SPD Scotland module.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD Scotland module
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD Scotland module.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 179-404852
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/06/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/06/2023
Local time: 14:30
Place:
PCS Postbox opening via Teams
Information about authorised persons and opening procedure:
Three Officers with delegated authority
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
March 2028
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.
Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=731711.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:731711)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=731711
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
Watergate
Kirkwall
KW15 1PD
UK
Telephone: +44 1856872110
Internet address(es)
URL: http://www.scotcourts.gov.uk
VI.4.2) Body responsible for mediation procedures
Sheriff Court
Watergate
Kirkwall
KW15 1PD
UK
Telephone: +44 1856872110
Internet address(es)
URL: http://www.scotcourts.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Sheriff Court
Watergate
Kirkwall
KW15 1PD
UK
Telephone: +44 1856872110
Internet address(es)
URL: http://www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice
11/05/2023